SOW_FY25 Hydro.pdf

STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: Fire Extinguisher Hydrostatic Testing

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) Fire Department is tasked with the inspection and maintenance of portable fire extinguishers on the NIST Gaithersburg, MD Campus. Part of the maintenance of fire extinguishers is the hydrostatic test and refilling of the fire extinguisher. This is a required process per National Fire Protection Association (NFPA), Occupation Safety Health

Administration (OSHA). The NFPA 10 code and OSHA 29 CFR 1910.157.

SCOPE

The contractor shall perform the following services. Hydrostatic testing and recharge of 5 LB BC CO2 and 15 LB BC CO2 fire extinguishers and hoses. Fire extinguisher testing shall follow all the NFPA 10 and OSHA 29 CFR 1910.157 regulations. The contractor will pick up and deliver the completed fire extinguishers back to the NIST Gaithersburg, MD Campus. All fire extinguishers will be returned to the campus. If a fire extinguisher failed testing and cannot be repaired, it shall be returned to the Technical

Point of Contact (TPOC) marked “Failed”. The contractor must obtain written approval from the contracting officer, prior to incurring costs for any parts required for repair that is not included in this contract.

The contractor shall contact the NIST TPOC prior to picking up and returning extinguishers. Fire

Department personnel must be available to document the number of all fire extinguishers leaving the

NIST site. Upon return, the TPOC will inspect the extinguishers, assist in unloading and loading of the extinguishers, and document the status of the extinguishers being returned to NIST.

The NIST Fire Department will release a pre-determined number of fire extinguishers to the contractor.

Upon return of those extinguishers, the Government will ensure that another group of extinguishers will be ready until all fire extinguishers are tested.

Any extinguisher requiring repairs, i.e. valves, seals, stems, an itemized list showing the repairs requirements and all completed repairs, shall be documented on the paperwork that is returned to the

NIST Fire Department.

II. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

The Contractor must have an office within a 75-mile radius of NIST (100 Bureau Drive Gaithersburg, MD 20899). This is to minimize shipping costs and to maintain service times.

Task 0001:

Description: 5 Lb. CO2 Hydro & Re-charge

Quantity: 300

A. Technical Specifications

a. Must be Hydrostatic tested to NFPA & OSHA regulations.

b. Must replace parts – Seals, O-Rings, pull pins.

c. Must re-charge fire extinguisher.

Task 0002:

Description: 15 Lb. CO2 Hydro & Re-charge

Quantity: 100

A. Technical Specifications

a. Must be Hydrostatic tested to NFPA & OSHA regulations.

b. Must replace parts – Seals, O-Rings, pull pins.

c. Must perform CO2 hose conductivity test.

d. Must re-charge fire extinguisher.

III. DELIVERABLES

Description Quantity or Format Due Date

5 Lb. CO2 fire extinguishers All extinguishers returned & re-charged. Extinguishers that failed shall be marked with Failed

6 Months after contract award

15 Lb. CO2 fire extinguishers All extinguishers returned & re-charged. Extinguishers that failed shall be marked with Failed

6 Months after contract award

IV. PERIOD OF PERFORMANCE/LEAD TIME

The period of performance will be one (1) year from award of the contract.

V. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology

Shipping and Receiving

100 Bureau Drive, Building 303

Gaithersburg, MD 20899

Then forwarded to Building 318 C112

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the

Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VI. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Verification of items are in complete working condition and ready for use.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to

NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 5 working days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VII. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of One year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

VIII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

IX. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to

5:00 pm Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST

Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST

Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.