SOW FY25 Annual Inspection updated.docx

LSTATEMENT OF WORK

SAFETY MANAGEMENT OFFICER

South Louisiana Veterans Healthcare System (SLVHCS 2400 Canal St, New Orleans, LA 70119

A. PURPOSE

The purpose is to perform the annual maintenance inspection on all portable fire extinguishers (approximately 1000 extinguishers) within the Southeast Louisiana Veterans Health Care System (SLVHCS). Fire extinguishers are located at the following locations within SLVHCS:

· 2400 Canal Street (Main Campus) - 1077 fire extinguishers,

· 60491 Doss Drive in Slidell (Slidell CBOC) - 10 fire extinguishers,

· 4004 W. Airline Highway in Reserve (St. John CBOC)- 3 fire extinguishers,

· 1131 South Morrison Blvd. in Hammond (Hammond CBOC) – 10 fire extinguishers

The service contract is to be written with one (1) base year plus four (4) option years.

B. SCOPE

The contractor shall inspect all listed equipment. All products must meet all salient characteristics defined in this section.

C. SALIENT CHARACTERISTICS

· The contractor shall provide a work schedule one (1) week in advanced to the Safety Management Office. This is so that notification to appropriate personnel can be coordinated.

· The contractor shall provide all labor, tools, materials, and expert supervision for turn-key servicing for the annual maintenance check of all extinguishers. The annual check shall encompass the following actions:

· Locate the fire extinguishers and check for access to and visibility of each. The extinguisher shall not be obstructed. Examine the bracket stability and extinguisher height.

· Check hydrostatic test date, six-year maintenance date (dry chemical), and general condition of the cylinder and band.

· Check the gauge, weigh the cylinder, and remove the safety pin and tamper seal. Inspect handles for proper operation. Reinsert the safety pin with a new seal.

· Check hose/nozzle for obstructions, wear, and proper operation.

· Thoroughly clean all equipment, replace worn labels, and attach a new annual NFPA-10 inspection tag.

· Reinstall extinguisher on bracket then return to service.

· When an inspection reveals that tampering has occurred or if the extinguisher is due for extended maintenance, the extinguisher must be taken out of service and replaced with a temporary extinguisher suitable for the hazard being protected until the maintenance is completed on the original extinguisher.

· The contractor is to create a list or database of all fire extinguishers indicating what maintenance or check was completed on it, the serial number for the extinguisher, when the next maintenance or check is due, and when each fire extinguisher will be due for the 6-year test and maintenance. This list or database will be provided to the Safety Management Office within one (1) week of completion. maintenance, recharge, including parts.

Extinguishers

· ABC TYPE FIRE EXTINGUISHERS

· CO2 TYPE FIRE EXTINGUISHERS

· H2O TYPE FIRE EXTINGUISHERS

· CLASS K TYPE FIRE EXTINGUISHERS

· 150 LB./Pounds WHEELED TYPE FIRE EXTINGUISHERS

D. SYSTEM REQUIREMENTS

1. Items shall be compatible with the current equipment, infrastructure, and supplies already in use at SLVHCS.

E. TRAINING

1. None Required.

F. TESTING AND CERTIFICATION

Upon delivery of each piece of equipment in the system, the Contractor shall notify the Contracting Officer Representative (COR), in writing, that the items are ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test.

G. GOVERNMENT ACCEPTANCE TEST

The contractor shall perform the Government Acceptance Test in the presence of the COR and Safety Management staff for proof-of-performance. Upon completing the Government Acceptance Test successfully, the contractor shall document the success of this Government Acceptance Test on the contractor’s company form which will be certified by the COR’s signature as evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the COR and the Contracting Officer before contractor’s representative at the end of each testing.

H. DELIVERY

· The contractor shall deliver all equipment to the Southeast Louisiana Veterans Health Care System, at 2400 Canal St. New Orleans, LA 70119 on or before October 31, 2025.

· Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon.

· Package to prevent damage or deterioration during shipment, handling, and storage.

· Maintain protective covering in place and in good repair until delivery is necessary.

· Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government.

· A pre-delivery meeting will be conducted 60 days prior to initial award delivery date for verification of delivery and installation dates.

· Period of Performance and Working Hours.

· The contractor (or representative) shall contact the Safety COR to schedule work and prior to the beginning of work.

· Services are to be performed during our business hours between 7:30 a.m. and 4:00 p.m. central time excluding federal holidays. Contractors that are willing to perform after-hours work should include this information in their bid documentation. If a contractor is willing to perform services after 4:00 p.m. this service must be included within the bid pricing as no extra charge will be allowed. The ability to perform work after hours is not required; however, preference will be given to contractors that offer flexible work hours.

· A schedule of inspection dates will be provided to the contractor.

I. DELIVERABLES

· Operation and service manual

· All requested services, parts, and accessories

· A detailed listing or database of locations for each fire extinguisher inspected including building, room number, type, manufacturer dates, 6-year maintenance date, and 12-year hydrostat date.

J. WARRANTY

· The contractor shall provide all manufacturers’ warranty with products and services upon delivery.

K. PROTECTION OF PROPERTY

· 1.Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

· The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure, that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor.

· The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

· The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

· Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

L. SECURITY REQUIREMENTS:

n/a