SOW Furniture BK Bldg 23 PT Upgrade OM_Phase 2.docx

STATEMENT OF WORK

PT Upgrade Phase II 523-24-3-7042-0030 NRM Project #523A5-16-301

Furniture & Equipment Requirements 07 May 2024 VA Boston Healthcare System 940 Belmont Street Building 23 First Floor Brockton, Massachusetts 02301

CONTENTS

I. Justification II. Scope of Work III. Bid Requirements IV. Furniture Requirements V. Other Considerations for Performance VI. Contractor Requirements VII. Place of Performance VIII. Period of Performance IX. Payment Schedule X. Non-personal Services Statement XI. Appendix (Drawings) VA Boston Healthcare System Interior Design Upgrade PT Phase II OM Furniture & Equipment Requirements

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I. JUSTIFICATION:

The VA Boston Healthcare System’s Brockton campus is renovating building 23, first floor Physical Therapy (PT) area to upgrade finishes, security, HVAC and address structural concerns. The gym, pool, locker rooms and corridor areas being renovated in phase II needs furniture, equipment, art and accessories. The items listed herein will allow for a vet-centric healing environment and enhance the patient experience while having recreational therapy.

II. SCOPE OF WORK:

The selected contractor shall be required to furnish, deliver, and install new furniture and accessories to building 23, first floor, at VA Boston Healthcare Systems, Brockton campus. The timeframe for delivery receipt shall be no later than 14 weeks following award of contract, with coordination of specific dates mutually agreed upon by the VA Boston Healthcare System Engineering Department and the selected contractor.

The vendor shall field verify the space before placing a final order. The furniture specified shall be developed with the awarded vendor with use of the materials outlined within this SOW. The vendor responding to the solicitation shall provide the required furnishings as noted on the attached drawing and described here within. The attached technical based specification describes the minimal materials, construction, and technical requirements.

III. BID REQUIREMENTS:

All bids shall be formatted appropriately as shown below to ensure a consistent basis for comparison:

Pieces

Parts

Fabric @ $60/yd.

Etc.)

Cost of item (as defined below, i.e., “Guest Chairs”) shall be wholly inclusive of all required components. DO NOT break out costs for any parts, pieces, or COM’s in either the cost or extended cost columns.

· Comprehensive freight, installation, and any associated project management fees to be indicated as a single final line-item amount.

· All ‘Or Equal’ product bids must include a comprehensive technical package for review. The technical package shall include 2D and 3D drawings of the line items, cut sheets or other documentation supporting the item meets or exceeds all the indicated required characteristics.

IV. FURNITURE REQUIREMENTS:

Physical Therapy Upgrade IDIQ Furniture Phase II Reference Appendix A – Furniture Layout 42 Two-Tier Plastic Lockers – BRAND NAME OR EQUAL ASI Storage Solutions Plastic Lockers Model: 2-Tier Plastic Traditional Collection Dimensions: 12”w x 18”Deep x 78”H Finish: Cream 9235 Includes: 10% of bottom lockers to be ADA compliant (bottom to be 15”AFF & single touch latch), numbered units, fillers as needed, enclosed bases and sloped tops

OR EQUAL SALIENT CHARACTERISTICS:

· Manufactured in a single unit construction.

· All doors, frames, shelves, sides, back, top and bottom shall be Made of HDPE material that is water resistant and non-absorbing.

· 15 Year warranty

· Manufactured with impact high-density polyethylene.

2 Pool Deck High/Low Work Stations – BRAND NAME OR EQUAL WorkRite Sierra HS High/Low Desk Dimensions: 24”Dp x 60”L with four 1”radius corners Base Finish: Silver Top Material: Dlatile Jasmine One Quartz 3cm surface Foot: Flat Foot Includes: Standard switch, conform dual articulating monitor arms, C-clamp, compact keyboard tray with 17”rack, 30” modesty panel and cable management with Velcro pouch and wire managers

OR EQUAL SALIENT CHARACTERISTICS:

· Controls to be energy efficient.

· Gross load capacity to be 352 pounds or better.

· Meets BIFMA x5-5 standards for performance durability.

· Components to be templated and mounted directly into 3cm surface by stone/SSM fabricator/installer.

2 Umbrella Stands – BRAND NAME OR EQUAL Magnuson Group Forrein Umbrella Stand Dimensions: 19 13/16” x 12 13/16” x 9 7/16” Material: Metal with polyethylene base Finish: Forge Grey

OR EQUAL SALIENT CHARACTERISTICS:

· Shipping weight not to exceed 15 LBS.

· Aesthetically to be a simplistic design that will hold up in high humidity areas.

1 Commercial Stack Electric Washer & Dryer – BRAND NAME OR EQUAL Whirlpool Commercial Electric Stack Washer/Dryer – Non Vend Dimensions: 27”w x 29 ½”d x 74”h Finish: White

OR EQUAL SALIENT CHARACTERISTICS:

· To be a space saving configuration.

· Commercial grade cabinet with power drive Include: Components for all-inclusive install (water inlet hoses, drain hose, drain protector, etc).

27 Solar Shades – BRAND NAME OR EQUAL Draper Flex Manual Shades Fabric: ATF 2400 Series, 3% Open Weave Color: Oyster Beige Finish: Ivory Fascia Size: Pool large clerestory windows; verify sizes in Field Includes: Manual roller ball chain loop mechanism with assisted lift and provide wall cleats Note: Install will require 19’h scissor lift, not provided by VA or GC. Please make provisions for install and pricing.

Or equal Salient Characteristics:

Shades shall be Greenguard certified

· Metal Fascia’s to be powder coated metal

· Fabricate units to completely fill existing openings from head to sill and jamb to jamb, unless specifically indicated otherwise. Comply with Manufacturer’s edge clearance standards and recommendations.

· Fabricate shadecloth to hang flat without buckling or distortion. Fabricate with heat-sealed trimmed edges to hang straight without curling or raveling. Fabricate unguided shadecloth to roll true and straight without shifting sideways more than 1/8 inch in either direction per 8 feet of shade height due to warp distortion or weave design.

· Provide battens in non-railroaded shades as required by the Manufacturer to assure proper tracking and uniform rolling of the shadebands, in accordance with the manufacturer's published width x height shade fabrication guide and standards.

· Regular Roll Fascia:

· Continuous removable extruded aluminum L-shaped fascia that attaches to shade mounting brackets without the use of adhesives, magnetic strips or exposed fasteners.

· Fascia shall be able to be installed across two or more shadebands in one piece.

· Fully conceal brackets, shade roller, and fabric on the tube.

· Chain drive shall fall behind the bottom return edge of the fascia without requiring notching of the fascia.

· Manually Operated Hardware and Shade Brackets:

1. Provide for regular and offset drive capacity (chain fall at front or rear of bracket) on all shade drive end brackets.

2. Provide shade hardware system that allows for removal of shade roller tube from brackets without removing hardware from opening.

3. Provide shade hardware that allows for removal and re-mounting of the shade band without having to remove shade tube, drive or operating support brackets.

4. Provide hardware for installation of a removable fascia, regular or reverse roll, which shall be installed without exposed fastening devices of any kind.

5. Provide shade hardware system that allows for operation of multiple shadebands by a single chain (Multi-banded shades) operator subject to manufacturer’s design criteria. Connectors shall be offset to assure alignment from the first to the last shade band.

6. Provide positive mechanical engagement of drive mechanism to shade roller tube. Friction fit connections for drive mechanism to shade roller tube shall not be accepted.

7. Provide shade hardware constructed of minimum 1/8” (3.18 mm) thick cadmium plated steel or heavier as required to support 150% of the full weight of each shade.

8. Provide only Delrin engineered plastics by DuPont for all plastic components of the shade hardware. Styrene polyester and ABS based plastics are not acceptable.

9. Drive Bracket/Brake Assembly:

a. Drive Bracket shall be fully integrated with all accessories and brackets, including but not limited to Fascia, Black Out channels center supports and connectors for multi-band shade operation etc.

b. Bracket shall use the standard 1/8 inch (3.175mm) steel plate for mounting and support of the assembly. The drive sprocket and brake assembly shall rotate and be supported on a welded 3/8 inch steel pin (9.525mm).

c. The brake means shall be an over running clutch design which shall disengage to 90% during the raising and lowering of a shade. The brake shall with stand a pull force of 50 lbs. (22kg) in the stopped position.

d. The braking means shall be applied to an oil impregnated hub on to which the brake system is mounted. The oil impregnated hub design includes an articulated brake assembly which assures smooth, non-jerky operation in raising and lowering the shades. The brake assembly is warranted for the life of the system, which is in itself warranted to be fit for the use intended for 10 years.

e. The entire assembly shall be fully mounted on the steel support bracket, and fully independent of the shade tube assembly, which may be removed and reinstalled without effecting the roller shade limit adjustments.

· Shadebands: Construction of shadeband includes the fabric, the hembar and hempocket, and the attachment of the shadeband to the roller tube:

· Visually Transparent Single-Fabric Shadecloth

· Hembars and hempockets:

· Fabric hempocket with heat welded seams (including welded ends) and concealed hemweights. Hemweights must be of appropriate size and weight for shadeband and must be continuous inside a sealed hempocket. Match hempocket construction for all shades in same rooms.

· Shade Toxicity: Provide shade fabrics tested in accordance with University of Pittsburgh Toxicity Protocol including LC50 analysis and toxicity characteristics.

· Shade Warranty:

· 1.Manual Operating Components: Warranty period to be limited lifetime from Date of Substantial Completion and contain provisions that installation is to remain operational without fault for the warranty period and include all operating parts, including shadecloth, except for the bead chain which is not covered by the warranty and is deemed to be a maintenance / service item.

· Shades to have a fire rating: Provide shade fabrics tested in accordance with:

· 1989 NFPA 701 small scale Vertical Burn Test and rated "PASS."

· 1996 NFPA 701 small scale Vertical Burn (telephone booth test) and rated "PASS."

· Shades to have Anti-microbial properties:

· ASTM G-22-80 results for ATCC6538 (Staphylocaoccus aureus) and ATCC13388 (Psuedomonas aeroginosa) indicating minimum 5mm (0.197 inches) ‘No Growth Contact Area’.

· ASTM G-21-85 results for ATCC9642, ATCC9644, ATCC9348 and ATCC9645 indicating ‘No Growth’.

6 THREE TIER LOCKERS – Brand name or equal Tonik Swizzle Stools Dimensions: 18”Dia x 13.46”H Color: Aloe

OR EQUAL SALIENT CHARACTERISTICS:

· To be made of one-piece, rotationally molded, high-impact polyethylene.

· FDA approved GREENGUARD Gold Certified.

· Enhanced UV-resistant material.

· Easily cleaned with 1:10 bleach cleaning solution.

· Can withstand a 500LB static load.

· Has a 5 year or better replacement warranty.

8 Art Wraps – Brand name or equal Great American Art 6 @ Dimensions: 48” Diameter DOD military Seals 2 @ Dimensions: 48”h x 6’-0”L (TBD) based on locations in corridors of the gym. Theme of these 2 pieces to be of water/ocean.

Note: Install of seals will require 19’h scissor lift, not provided by VA or GC. Please make provisions for install and pricing.

OR EQUAL SALIENT CHARACTERISTICS:

· To be a wall cling/wrap located on elevation shown below.

· Proofs to be submitted prior to fabrication and order placement.

1 Acrylic Art Piece – Brand name or equal Great American Art – Ocean themed art on white backed acrylic on box frame Dimensions: TBD based on field measure (to infill old window in locker room) Includes: Box frame, non-glare acrylic and piece should have 1” gap all around from window opening in wall.

OR EQUAL SALIENT CHARACTERISTICS:

· Acrylic to be non-glare.

· Proofs to be submitted prior to fabrication and order placement.

V. OTHER CONSIDERATIONS FOR PROPOSAL

1. Dealer shall have in-house services available including interior design, sales, installation, and warehousing capability.

2. Dealer/manufacturer shall have the ability to train and demonstrate to owner facilities and maintenance staff how to adjust, operate, and maintain demountable partitions.

3. Dealer/Manufacturer shall have the following professional associations:

a. Efficient Data Centers 7x24 Exchange

b. AFCOM

c. BICSI

4. Lead-time is a critical factor. Bidders shall present their best lead-time to design, manufacture, ship, and install furniture.

5. If bidder is not the manufacturer of all major components, such as core, surfaces, modular walls, and lift solutions, then the bidder shall specify which manufacturer is being used and include their reference information and experience to determine qualified status.

VI. CONTRACTOR REQUIREMENTS

The contractor shall perform all work under this contract in strict accordance with all safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures.

Delivery, Assembly, Installation and Storage

1. The contractor shall not be alone in the designated installation space and shall be always escorted by a VA employee.

2. Point of Contact (POC) for delivery and installation is Louann Wright (774) 826 – 1238.

3. Track all orders to ensure timely delivery and communicate issues to COR.

4. The contractor shall be contacted by the POC at least two weeks prior to date that services are to begin. Pick-up, delivery, and installation services are expected to be performed per future information. The contractor shall coordinate delivery times with the POC to confirm that the building is ready for delivery of furnishings. Once confirmation is received, the contractor shall provide the POC with a minimum of 72 hours notification as to date and time that the trucks and crews will be arriving.

5. In the event there is a delay in install, the contractor shall notify the Government POC immediately.

6. Furniture delivery not to interfere with the operation of the facility. The contractor shall coordinate the work of the project with the COR to ensure minimal disruption of the Medical Center operations.

7. Foreman shall be available to supervise all installation.

8. Furniture layout and shop drawings will be provided before award; the contractor shall place items in building as identified in the furniture layout. Final furniture layout shall be determined by COR. Furniture layout shall meet the requirements and design intent of ABA, NFPA, OSHA, BIFMA, CAL 117, VA, for all accessibility, life safety, occupational safety, VA, and federal requirements for a business

9. All products shall be installed by manufacturer certified installers with experience working in healthcare environments.

10. The contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. All uncrated material shall be removed from VA property by the contractor.

11. If the contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the contractor shall be responsible for moving these items to a secure location, until the next available workday. The contractor shall be responsible for moving the items from the overnight storage site to its designated position in the building. The contractor shall coordinate with the POC as to where any excess items are to be stored. The contractor shall be responsible for delivery of excess items to storage area(s) designated by the POC.

12. Post-installation “walk-through” shall be required by manufacturer’s Regional Installation Manager and Senior Account Manager to ascertain full compliance to the floor plan, console design, and materials specified. Any inconsistencies will be noted and shall be scheduled for completion prior to sign off of the project.

13. Repair or replace damaged products at the discretion of COR.

Product Documentation

1. Vendor shall provide furniture cut sheets, warranty, and delivery schedule. Vendor shall provide O&M manual including warranty, care, and manufacturer contact information to COR at completion of project.

Sustainability Statement

· Awarded vendor is required to provide a report of items purchased by requesting VA Boston Healthcare System once purchase orders have acknowledged at the end of the quarter. This report should include any previous requests awarded to you for this same station location that may have acknowledged. Report must answer the below questions and is requested within 30 days of the end of the VA’s fiscal quarter.

· What VA Site is this for?

· Were the items partially or fully blanket wrapped or in environmentally friendly packaging? (Y/N)

· Were 10% or more of the materials for the product sourced within 500 miles from the manufacturing facility? (Y/N)

· Did the products purchased contain 100 parts per million (ppm) or less of the following chemicals?

· Urea formaldehyde (Y/N)

· Heavy metals including mercury, cadmium, lead, antimony (Y/N)

· Hexavalent chromium in plated finishes consistent with the Restriction of the Use of (Y/N)

· Certain Hazardous Substances of the European Union Directive (EU RoHS) (Y/N)

· Stain and non-stick treatments derived from Perfluorinated Compounds (PFCs), including Perfluorooctanoic Acid (PFOA) (Y/N)

· Added antimicrobial treatments (Y/N)

· Polyvinyl Chloride (PVC) (Y/N)

· What was the dollar amount of biodegradable or recyclable materials at end of life product purchased? $

· Were any products returned to you to be recycled? (Y/N)

· If yes, was a credit towards the purchase received? (Y/N)

Protection of Property

1. The contractor shall protect all items from damage. The contractor shall take precautions against damage to the buildings, grounds, and furnishings. The contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the contractor, utilizing materials of the same quality, size, grade, and color, to match existing work.

2. The contractor shall perform an inspection of the buildings and grounds with the POC prior to commencing work. To ensure the contractor shall be able to repair or replace any items, components, buildings, or grounds damaged due to negligence and/or actions taken by the contractor. The source of all repairs beyond simple surface cleaning shall be the responsibility of the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence of the POC is required before the contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

3. The contractor shall be responsible for security of the areas in which the work is being performed prior to completion and transfer to the Government. The contractor shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work.

4. Material handling equipment shall have rubber wheels.

5. Assure that adjoining work is not damaged by installation of this work.

6. Provide temporary protection as required and repair all damage to such work.

Clean-up

1. The contractor shall be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance from the contractor shall not occur until all trash connected with furniture installation is removed from the site.

2. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers.

3. Packing materials shall not be stored in the buildings for any period exceeding 24 hours.

4. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the contractor.

5. Immediately after installation and adjustment; clean all surfaces to remove all marks, soil, and foreign matter. Just prior to substantial completion, recheck all components and perform all required additional cleaning.

Installer Qualifications

1. Furnish proof of familiarity with equipment to be installed.

2. Provide list of at least three previous projects, giving names of projects, scope, and name and telephone number of individual at facility to contact.

3. Furnish proof of financial and technical resources to assure prompt performance in delivery and installation and in-service training of hospital personnel.

4. Provide competent supervision and installation personnel.

Conformance Standards Contractor shall provide installation service and ensure that the equipment functions in accordance with the equipment manufacturer’s technical performance specifications. Contractor shall conform to all regulations to include but not be limited to federal, state and local governing any chemicals, equipment or work which may be used or performed in the work under this contract.

Certified Trained Technicians & Key Personnel The installation and testing shall be performed by vendor trained personnel in accordance with the agreement. In addition, each report must, at a minimum, document the following data legibly and in complete detail.

A. Name of contractor and contract number.

B. Name of FSE who performed services.

C. Contractor service ESR number/log number.

D. Date, time (starting and ending), equipment downtime and hours on-site for service call.

E. Identification of equipment to be serviced:

1) Inventory ID number,

2) Manufacturer's name,

3) Device name,

4) Model number,

5) Serial number,

6) Any other manufacturer's identification numbers.

F. Itemized Description of Service Performed (including, if applicable, costs associated with after normal working hour services) including:

1) Labor and Travel,

2) Parts (with part numbers),

3) Materials and Circuit Location of problem/corrective action.

G. Signatures:

1) FSE performing services described

2) Authorized VA Employee who witnessed service described. NOTE: - Any additional charges claimed must be approved by the COR or designated representative before service is completed!

Reporting Requirements The Contractor shall be required to report to the Police Office to check in. This check- in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to check out with Engineering and submit the ESR(s) to the COR or designated representative. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR or designated representative for an "authorization signature". If COR or designated representative is unavailable, a signed, authorized copy of the ESR will be left with the user.

Identification, Parking, Smoking & VA Regulations The Contractor's FSE's shall always wear visible identification while on the premises of the VAMC. The Contractor shall park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside and outside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court Security Requirements All contractor personnel shall obtain a short-term identification badge issued by the COR or government designated representative. Such badge shall be worn by the individual and prominently always displayed while on VA Property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. To obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

Source Quality Control

1. Systems furniture manufacturer shall have minimum 5 years of continuous experience in manufacture of all systems components and accessories.

2. Manufacturer shall furnish proof of successful completion of at least three projects of similar scope within that time; furnish names of projects, scope, and name and telephone number of individual at facility to contact.

3. Furnish proof of financial and technical resources to assure prompt performance in production and delivery

The identified Sole Source Vendor shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in standard acquisition guidelines. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with said vendor. As such, no additional mechanisms will be needed to ensure the protection of information.

Records Management Language for Contracts The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

Note: The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting

VII. PLACE OF PERFORMANCE

The contractor shall coordinate delivery and installation of furnishings at the VA Medical Center, Brockton Campus, Building 23, First Floor offices. Work hours will be between 8:30am AM and 4:30 PM, Monday – Friday.

VIII. PERIOD OF PERFORMANCE

The vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than 14 weeks following award of contract, with coordination of specific dates mutually agreed upon by VA Boston Healthcare System Brockton Campus and the selected contractor. Vendor supplied storage for up to 60 days may be required.

IX. PAYMENT SCHEDULE

The contractor shall bill on completion and acceptance of the work. Invoices will be paid upon the completion and acceptance of the procured equipment. Invoices shall include at a minimum, the following information: Contract Number, Purchase Order/Task Order Number, Contractor Name, and Item(s) installed.

Additional Charges There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

X. NON-PERSONAL SERVICES STATEMENT

The contractor employees performing services under this order shall be controlled and always supervised by management personnel of the contractor. The contractor management shall ensure that employees properly comply with the performance work standards outlined in the SOW. The contractor employees shall perform their duties independent of, and with occasional supervision of VA COR. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations.

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