SOW Furnace RIA 33123 Estimate evaluate and recommission.docx

ROCK ISLAND ARSENAL DATE: May 5, 2026

SCOPE OF WORK

Estimate to Evaluate and Recommission RIA 33123

The contractor shall provide a written evaluation and estimate to recommission the Fellows Gear Shaper.

1. EQUIPMENT:

Fellows Gear Shaper, RIA 33123, Model# FS400-125, Machine Serial# 36937, Located at Rock Island Arsenal (RIA) Joint Manufacturing Technology Center (JMTC), Rock Island, IL 61299-6400.

A. INSPECTION:

The contractor will inspect the Gear Shaper operational safety and diagnose to recommission machine back to fully mission capable.

2. GENERAL REQUIREMENTS:

A. The contractor shall be responsible for providing a complete estimate of parts and service to repair the Gear Shaper and a complete report on what was found during diagnosis.

B. Contractor will be a qualified expert in troubleshooting and diagnosis of Fellows Gear Shapers. With at least 5 years of experience in troubleshooting electrical systems and controls, mechanical repairs, and reading and understanding schematics and drawings for the Fellows Gear Shaper.

C. The contractor is responsible for cleaning the equipment and area after each service is performed. Example:

· Clean up oil spills/leaks

· Dispose of parts/materials

D. Contractor shall furnish all labor and tools required to diagnose said equipment. The contractor should not depend on RIA JMTC personnel for assistance.

E. The contractor shall be responsible for performing all lock-out & tag outs of equipment while diagnosing equipment.

F. The work shall be performed during normal business hours (Monday through Friday, 6 AM – 230 PM CST), except for Government holidays unless otherwise authorized and agreed on by the JMTC Representative and the Contracting Officer. All services shall be scheduled by the contractor and the JMTC Representative.

G. The JMTC Representative shall be notified immediately of any service requirements, which are identified as extraordinary, that would not typically be encountered in this type of service. This would include all parts and services not considered covered in this purchase order.

H. Information Technology Support Staff.

RIA-JMTC IT Support Staff will be engaged in the event any interaction with RIA-JMTC information systems or associated computing devices is required. The Contracting Officer Representative (JMTC Representative) will send a notification to the RIA-JMTC Help Desk (usarmy.RIA.usamc.mbx.ria-jmtc-helpdesk@army.mil) following the scheduling of a vendor visit. This request will notify RIA-JMTC IT Support Staff that there will be an upcoming requirement to accompany the contractor on the scheduled dates. The contractor shall notify their technician that access to the workstation may not be available outside of normal business hours. The technician will be accompanied by an appropriately trained RIA-JMTC IT Support Staff member at all times while at the workstation. RIA-JMTC will not provide the technician credentials to access the workstation. Access to the workstation will be provided by the RIA-JMTC IT Support Staff escort. Removable Media e.g. CD/DVD/USB/SD/External hard drive will be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/provided media or CD/DVD(s). Vendor Devices will not be allowed to connect to the RIA-JMTC network nor will they be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

I. Completed Service Worksheet/Report:

Upon Completion of services the Contractor shall prepare a Service Worksheet. The document shall include: date, equipment model/serial#, Rock Island Arsenal Asset number (RIA#) and identification of the servicing technician. All reports shall be legible, either handwritten or electronic (preferred) in a Microsoft Word, Excel or PDF format. The reports shall be delivered to the JMTC Representative within 5 days of the maintenance completion and prior to invoicing.

3. PERFORMANCE PERIOD:

Contractor's effort will begin as soon as practical after award of contract.

4. POINTS OF CONTACT:

Prior to contract award, the contractor shall identify a Primary and Alternate Contractor’s Technical (POC) for RIA notification purposes. RIA JMTC Representative shall notify the Contractor’s Primary or Alternate POC of all maintenance requirements defined in this SOW.

5. WARRANTY:

The contractor shall warrant that the services performed are in accordance with original equipment specifications and shall carry the standard commercial warranty.

6. SECURITY:

Security training (not needing a CAC)

6.1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. The JMTC Representative will be provided a copy of the RIA-JMTC AT Level I awareness training and assuring the training is completed.

The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to a RIA-JMTC electronic keys and access pass being issued.

6.2. Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3. For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative). The JMTC REPRESENTATIVE will provide guidance to complete the Access Control Records Check Request Form thru the RIA Directorate of Emergency Services.

6.4. Access Badges and Electronic Keys.

Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015 IF00015 at the end of the contract or the last day of an individual contractor’s employment.

6.5. RIA-JMTC electronic keys and access passes are accountable items and will be returned within 24 hours of no longer being needed. Items will be returned to the JMTC Representative or placed in a drop box at a RIA-JMTC access point.

6.6. Contractors who routinely fail to return these items will not be issued items in support of any future contract.

6.7. IWATCH (See Something, Say Something) Training.

The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. The iWATCH training will be provided in the RIA-JMTC AT training.

6.8. Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training.

The JMTC Representative will keep the contractors informed on the current FPCON or any possible FPCON change.

6.9. Random Antiterrorism Measures Program (RAMP) participation.

Contractor personnel working on Rock Island Arsenal are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.). Contractors will comply with any instructions given by the Rock Island Arsenal Police Department. The RAMP program is discussed in the RIA-JMTC AT training.

6.10. Parking:

The contractor shall park in designated/approved parking areas only. The JMTC Representative and/or the Arsenal Police & Security personal may designate other areas to park depending upon the work situation.

7. SAFETY AND ENVIRONMENTAL:

Safety: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to: Rock Island Arsenal, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA). The contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required from the Rock Island Arsenal Fire Department. The contractor(s) while working on equipment at the RIA-JMTC will wear proper PPE, to include but not limited to: safety glasses (with side shields), protective foot wear (steel toe), proper clothing (no shorts, tank tops, etc.), safety harness (when working off the floor), welding and cutting apparel (as needed) and adhere to OSHA NFPA 70E Arch Flash when working on electrical equipment. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As required by the JMTC Representative, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances.

· See attachment “Contractor Safety Guide”.

Environmental:

When services are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this service contract will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

Ozone Depleting Chemicals (ODCs):

When services are performed onsite the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102‑484, Section 326 during execution of the tasks outlined in this SOW. Parts and equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

8. INSPECTION/FINAL ACCEPTANCE:

The JMTC Representative will monitor contractor performance on this contract, in accordance with the Quality Assurance Surveillance Plan (QASP).

Upon successful completion of inspections, calibration and certification services of the equipment stated in paragraph 1. EQUIPMENT. The JMTC Representative will inspect the work and if acceptable sign the Service Report (as detailed in paragraph I. The contractor invoicing shall take place after the Service report is received by the JMTC Representative.

Once the JMTC Representative has signed off on the delivered services and products, and received an invoice, the Contractor shall than invoice using Wide Area Workflow per 52.0000-4942.The contractor when submitting the invoice into the WAWF system, will select; “auto send a notification to the JMTC Representative by email”. If this is not performed the contractor must contact the JMTC Representative to notify him/her of pending transactions in WAWF.