SOW _ Fuel - Diesel and Gasoline.pdf

SCOPE OF WORK

Bulk Delivery of Petroleum – Diesel and Gasoline

IHS Pine Ridge Service Unit

607 Indian Health Road

Pine Ridge, SD 57770

1.0 BACKGROUND

The Indian Health Service (IHS) Pine Ridge Service Unit consists of one hospital in Pine

Ridge, South Dakota and two satellite clinics in Kyle and Wanblee, South Dakota. Each location uses fuel as a heat source or to power grounds equipment.

2.0 OBJECTIVE

The primary objective of this contract is to establish an Indefinite Delivery Indefinite Quantity

(IDIQ) contract to supply the IHS Pine Ridge Service Unit and two satellite clinics with bulk delivery of petroleum – Diesel and Gasoline.

3.0 SCOPE

Contractor will be responsible for maintaining all fuel tanks above a level of 25% at all times.

Contractor will ensure tanks are above 50% before elongated cold weather forecasts. Size and frequency of deliveries will be at the Contractors discretion. Contractor will notify facility points of contact (POC) before delivery to ensure access to the fuel tanks. Contractor will give the facility POC field receipts of the amount of fuel delivered after each visit. The contractor will be responsible for constructing their own delivery routes/schedules.

Contractor must install telemetry on each tank that can be accessed by themselves and facility POC. Power and data will be provided by POC at each fuel tank for this purpose.

4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

Fuel delivered to the hospital must meet American Society for Testing Materials (ASTM) quality standards for Distillation (D86) and Physical/Chemical Properties; Calculated Cetane

Index, API Gravity at 60F, Cloud Point, Pour Point, Sulfur, Water and Sediment. Bulk trailer will need delivery hose and cam-lock hose connection.

5.0 TYPE OF ORDER

This is a firm fixed price, Commercial Item, Non-Personal Service, Indefinite

Delivery/Indefinite Quantity (IDIQ).

6.0 PERIOD OF PERFORMANCE

The period of performance will be for one (1) year from date of award for the base period, with four (4) one (1) year option periods. When the base year concludes, dependent upon the need of the Pine Ridge Service Unit, is the option to extend the terms of the contract. If this service is still required, an authorized government Contracting Officer shall request to

IHS Pine Ridge Service Unit exercise the next option year. A preliminary written notice shall be delivered to the

Contractor, at least ninety (90) days before the base year expires.

7.0 PLACE OF PERFORMANCE

Pine Ridge Hospital Kyle Health Center Wanblee Health Center

607 Indian Health Road 1000 Health Center Road 210 1st Street

Pine Ridge, SD 57770 Kyle, SD 57752 Wanblee, SD 57577

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

Contractor performance will be based on fuel quality and adherence to the tank levels required as stated above. Failure to maintain these two performance standards may result in cancelation of this contract. Provide third party inspection reports on an annual basis of the fuel quality being supplied to the facility.

Normal workdays are Monday through Friday except US Federal Holidays. Core hours of work are from 0800 to 1630 daily. All employees are expected to be available during core hours.

If there should be any change in normal working hours, this will be coordinated with the

COR.

GOVERNMENT HOLIDAYS:

New Year's Day Martin Luther King, Jr.'s Birthday President's Day

Memorial Day Juneteenth Day Independence Day

Labor Day Columbus Day Veteran's Day

Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see Federal Holidays (opm.gov)*).

9.0 FACILITY CONTACT

Chance Knutson, Facility Manager

605-867-3042 or Chance.knutson@ihs.gov

10.0 PAYMENT

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum

“Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf

IHS Pine Ridge Service Unit be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR

352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of

St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with

IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov. If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

11.0 CONTRACT OFFICER RESPONSIBILITIES

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue any modification to include (but not limited to) terms affecting price, quantity or quality performance of this contract.

1. Authority

1.1. No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the

Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1.3.1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2. A purported modification or change order issued by anyone other than the

Contracting Officer;

1.3.3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

1.3.4. An order, direction, consent, or permission from anyone other than the

Contracting Officer to:

Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or expend hours in excess of a specified level of effort.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov