SOW FRP-4 Nov 2024.docx

Section C - Descriptions and Specifications DRAFT

Section C - Descriptions and Specifications

STATEMENT OF WORK

TITLE: JOINT BIOLOGICAL TACTICAL DETECTION SYSTEM (JBTDS)

C.1.0 Scope This Statement of Work (SOW) represents the requirements for Joint Biological Tactical Detection System (JBTDS) Full Rate Production. Requirements include Full Rate Production manufacturing, Government testing, program and logistic support, and delivery of technical data (end-item products, software, and logistics).

C.1.1 General information.

C.1.1.1 Background. The Joint Program Executive Office for Chemical, Biological, Radiological, and Nuclear Defense (JPEO-CBRND), through the Joint Project Manager for CBRN (JPM CBRN) Sensors is managing the JBTDS program. The program received a Milestone A decision in January 2011 and a Milestone B decision in 3QFY14. The program received a Milestone C decision in July 2023. The JBTDS is a lightweight, low-cost, battery operable, system designed to rapidly detect, collect, and identify airborne Biological Warfare Agents (BWAs) which are assessed to pose a threat to the Joint Force and the JBTDS is being developed to provide a tactical biological warfare agent detection capability to U.S. forces worldwide. Authority for the JBTDS is provided in the ICD Memorandum JROCM 028-06, 23 February 2006 and CDD dated 13 June 2014.

C.1.1.2 Government Furnished Property (GFP). The TrellisWare TW-875 Radios and TW-1160 L/S Band Antennas shall be provided at no cost as Government Furnished Property by the JBTDS Team.

C.1.1.3 Government Furnished Information (GFI). GFI listed in Section J Attachments

C.2.0 Applicable Documents. Any documents listed in this section form a part of this contract to the extent invoked by specific reference in other paragraphs of this contract. If a document is referenced without indicating the specific paragraph as being applicable, then the document is applicable in its entirety. All documents will be the version in effect at the time of issuance of this solicitation. Unless otherwise indicated, copies of the Department of Defense specifications, standards and handbooks listed below are available from the Defense Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or in the Acquisition Streamlining and Standardization Information System (ASSIST) database at http://assist.daps.dla.mil/quicksearch/.

C.2.1. Department of Defense Documents.

C.2.1.1 PRF EA-D-10012, Performance Specification: System Specification for Detection System, Tactical, Joint Biological (JBTDS), July 2024 - Required

C.2.1.2 Common Chemical, Biological, Radiological, Nuclear (CBRN) Sensor Interface Found at: www.jpeocbd.osd.mil/packs/DocHandler.ashx?DocId=2416

C.2.1.3 MIL-HDBK-502, Acquisition Logistics, May 30, 1997

C.2.1.4 MIL-HDBK-470A Notice 1, Designing and Developing Maintainable Products and Systems, June 29, 2000

C.2.1.5 AR 700-82, Joint Regulation Governing the Use And Application Of Uniform Source Maintenance And Recoverability Codes, January 15, 2006

C.2.1.6 MIL-STD-31000A, Technical Data Packages, November 5, 2009

C.2.1.7 DOD 5220.22-M, National Industrial Security Program Operating Manual, February 28, 2006 Found at: http://www.dtic.mil/whs/directives/corres/pdf/522022m.pdf

C.2.1.8 Computerized Optimization Model for Predicting and Analyzing Support Structures (COMPASS) model, available from USAMC LOGSA, AMXLS-AL, Redstone Arsenal, AL, 35898-7466; phone (256) 955-6310/9847, via internet at https://www.logsa.army.mil/lec/compass/, or via email at logsa.compass@conus.army.mil.

C.2.1.9 Defense Acquisition Guidebook (DAG), available via internet at https://dag.dau.mil/Pages/Default.aspx.

C.2.1.10 Security Classification Guide (BIDS, JBPDS, JPS, JBSDS, JBTDS), January 2010 – REQUIRED (Attachment 9, Sec J.)

C.2.1.11 MIL-STD-3034, RELIABILITY-CENTERED MAINTENANCE (RCM) PROCESS, 21 January 2011

C.2.1.12 MIL-STD-2073-1 DOD Standard Practice for Military Packaging

C.2.1.13 MIL-STD-129, DOD Standard Practice Military Marking for Shipment and Storage

C.2.1.14 MIL-STD-3010, Test Method Standard, Test Procedures for Packaging Materials

C.2.1.15 MIL-STD-147, Department of Defense Standard Practice Palletized Unit Loads

C.2.1.16 DODD 5230.24, Distribution Statements on Technical Documents Found at: http://www.dtic.mil/dtic/pdf/customer/STINFOdata/DoDD_523024.pdf

C.2.1.17 DoD Manufacturing Readiness Level Deskbook, Version 2.2.1 Dated October 2012 Found at: http://www.dodmrl.com/MRL_Deskbook_V2_21.pdf

C.2.1.18 MIL-STD 40051-2C, DoD Preparation of Digital Technical Information for Page-Based Technical Manuals.

C.2.1.19 MIL-PRF-29612B, Performance Specification Training Data Products

C.2.1.20 SD-22 Diminishing Manufacturing Sources and Material Shortage Guidebook.

C.2.1.21 MIL-STD-2361C, Department of Defense Interface Standard, Digital Publications Development

C.2.2.0 CODE OF FEDERAL REGULATIONS (CFR)

C.2.2.1 Title 49 CFR, Transportation

C.2.3.0 OTHER INTERNATIONAL REGULATIONS

C.2.3.1 United Nations International Maritime Organization (IMO)

C.2.3.2 International Maritime Dangerous Goods Code (IMDG)

C.2.3.3 Doc 9284 - International Civil Aviation Organization (ICAO)-Technical Instructions for the Safe Transport of Dangerous Goods by Air

C.2.3.4 ISPM 15 International Standard for Phytosanitary Measure No. 15

C.2.4.0 Commercial Specifications and Standards

C.2.4.1 ASME Y14.100-2004, Engineering Drawing Practices, February 23, 2009

C.2.4.2 GEIA-HB-0007-A, Tech America Engineering Bulletin, Logistics Product Data Handbook, March 2010

C.2.4.3 ASTM D 3951 Standard Practice for Commercial Packaging

C.2.4.4 ASTM D 4169 Standard Practice for Performance Testing of Shipping Containers and Systems

C.2.4.5 ASTM D 4919 Standard Specification for Testing of Hazardous Materials Packaging

C.2.4.6 AMC-P 25-31Preparation of Plans for Technical Publications Verification

C.2.5.0 Government Furnished Information (GFI). None

C.3.0 Requirements. The Contractor, as an independent Contractor and not as an agent of the Government, shall provide necessary resources to perform engineering manufacturing efforts directed at meeting the JBTDS Performance Specification threshold requirements, hereto referred to as “requirements”, (inclusive of the desirable but not required Performance Specification objective requirements, hereto referred to as “targeted requirements”) depicted in Section J, Attachment 13 respectively. The contractor shall conduct all efforts In Accordance With (IAW) the contractor and Government-approved Integrated Master Schedule (IMS), to include any updates, IAW CDRL Exhibit A001. Attachment 1, in Sec. J., Schedule of Events shall be used as a reference for developing the contractor IMS. Requirements and target requirements are unclassified as is; however, the contractor will be required to view classified information up to a secret level for delivery of the requirements of this Statement of Work (SOW). Any required Government approvals shall be based on specified contract requirements. The components submitted for testing shall include ancillary hardware, auxiliary equipment (cabling, tripods/stands, covers, etc.), spares, repair parts, consumables, and interim packaging necessary for system operation alone and in conjunction with any or all other system components required to meet the requirements and shall undergo acceptance testing in accordance with JBTDS Schedule of Events located in Section J - Attachment 1. System acceptance includes final packaging and refurbishments necessary to meet the requirements of the JBTDS Performance Specification, Section J. Attachment 13.

C.3.1 Program Management.

C.3.1.1 Integrated Master Schedule (IMS). The Contractor shall conduct all efforts of this contract IAW Contractor proposed and Government-approved IMS, IAW CDRL Exhibit A001 Integrated Program Management Report (IPMR), DI-MGMT-81861. The Contractor shall provide Monthly IMS Updates per CDRL A001 documenting any changes, contract activities and efforts, issues, and risks. The IMS shall include activities of sub-contractors and suppliers as applicable. The IMS shall be updated monthly for status and approved by the Government and include dates for deliverables including assets.

C.3.1.2 Contractor’s Monthly Status Report. The Contractor shall prepare and submit Monthly Status Reports IAW Status Reports CDRL Exhibit A002 DI-MGMT-80368A. The Contractor’s Status Report shall discuss all Contractor activities required to execute the requirements of this contract and any issues or problems to include resolution of such.

C.3.1.3 Telecons and Meetings.

C.3.1.3.1 Program Performance - Integrated Product Team (PP-IPT) Teleconferences. The Contractor shall hold Biweekly PP-IPT Meetings, not greater than one hour, the day of the week to be mutually agreed upon between the COR and on the Contractor. The PP-IPT will be held via TEAMs/teleconference, with the Government for ongoing activities. The Contractor shall provide PP-IPT Meeting Minutes per CDRL, Exhibit A003 DI-ADMN-81505. The PP-IPT meetings scheduled to occur in the same week as a Review Meeting (described at C.3.1.3.2) shall be combined into a single meeting for the sake of efficiency.

C.3.1.3.2 Meetings. The Contractor shall prepare and submit the briefing package IAW Presentation Material CDRL Exhibit A004 DI-ADMN-81373. The Contractor shall prepare and submit meeting minutes subsequent to the event IAW Report, Record of Meeting Minutes CDRL, Exhibit A003 DI-ADMN-81505 and distribute via email to principal attendees.

C.3.1.3.2.1 Project Kick-off. The Contractor shall host a Kick-off meeting at the Contractor’s facility within 30 days of award of the contract. Briefing agenda shall include, as a minimum, introduction of key personnel, schedule, review of key design features, and information distribution.

C.3.1.3.2.2. Delete

C.3.1.3.3 Integrated Product Team Meetings (IPTs). The Contractor and all major subcontractors shall participate in IPTs with the Government to advise on technical progress, developing issues, resolve technical matters, or issues requiring immediate action for all ongoing JBTDS efforts. The Contractor shall prepare IPT Meeting Minutes IAW CDRL, Exhibit A003 DI-ADMN-81505 following IPT discussions and distribute via email to principal attendees.

C.3.1.3.3.1 IPTs shall be held via Teams with telephonic call-in. IPTs may be formed as specified by contractual functional area as determined necessary by the Contractor or the Government. Functional areas may include, but are not limited to Integrated Logistics; Manufacturing Test and Evaluation; Configuration Management; Quality Program; Corrosion Prevention and Control; Packaging; and Systems Engineering/Software. IPT meetings shall be conducted as needed.

C.3.1.3.4 On-Site Reviews. The Government may conduct on-site reviews at the Contractor's facility, to resolve on-going management and technical issues for all ongoing JBTDS efforts as needed. The Contractor shall assume one meeting per year for a duration of two (2) days. The Contractor shall host the meeting at its own facilities. The Contractor shall provide personnel in attendance to address any contractual or technical issues.

C.3.1.4. Crisis Communication. The Contractor shall notify the Government within twenty-four (24) hours of any crisis which impacts contract performance including cost, schedule, delivery, producibility, interfaces, or JBTDS performance. The notification shall be in writing IAW CDRL Exhibit A008, DI-MGMT-81178, and shall describe the nature of the crisis and the anticipated impacts. The Contractor shall notify any relevant Government personnel of an emergency/safety issues and notify the COR immediately.

C.3.2 Hardware Manufacture.

C.3.2.1 The Contractor shall manufacture, package, and deliver hardware IAW all contract sections and attachments. All manufacturing shall be IAW the Government approved Manufacturing Plan (CDRL Exhibit A009, DI-MGMT-81889), Quality Assurance Program Plan (CDRL Exhibit A039 DI-QCIC-81794, and Configuration Management Plan (CDRL Exhibit A026 DI-CMAN-80858B)

C.3.2.2. The Contractor shall inspect all procured hardware, software, consumables and supplies IAW the QAP Plan, and provide results online.

C.3.2.3 The Contractor shall inspect all manufactured hardware, software, consumables and supplies IAW the QAP Plan, and provide results online. The Contractor shall give fifteen (15) calendar days notice and allow Government personnel to witness all inspections and tests.

C.3.2.4 First Article Test (FAT). The Contractor shall conduct First Article Test of the JBTDS in accordance with Federal Acquisition Regulation (FAR) 52.209-3, First Article Approval, Contractor Testing to demonstrate the Contractor's production processes can furnish product that conforms to all contract requirements for acceptance including those in the System Performance Specification and the Contractor’s Technical Data Package (TDP). .

C.3.2.4.1 First Article Test Plan. The Contractor shall prepare a First Article Test (FAT) Plan IAW CDRL A035 DI-NDTI-80566A which delineates the detailed technical requirements for first article test.

C.3.2.4.2 Contractor Conducted FAT. After notification by the Government, the Contractor shall conduct and successfully complete the Contractor portion of FAT IAW the JBTDS Performance Specification and the TDP. FAT will be considered complete when the Government grants FAT approval.

C.3.2.4.3 FAT Report. The Contractor shall submit a FAT Report IAW CDRL A036 DI-NDTI-80809B. The Government will release FAT applicable Government test results to the Contractor, and such data shall form part of the FAT report.

C.3.2.4.4 First Article Refurbishment. In addition to the stated acceptance and appropriate clauses, first article test items delivered as quantity must also have undergone refurbishment to the extent of:

1. Replacement of all components and materials with a limited shelf life (less than ten (10) years)

1. Replacement of confidence samples.

1. Replacement or rebuilding of all components or assemblies with less than 80% of remaining operational life.

1. Replacement of all filters (such as particulate, desiccant, and purification)

1. Replacement of all external gaskets and seals.

1. Replacement of all internal gaskets and seals readily accessible during military maintenance (up to the Depot Support level).

C.3.2.5 Packaging for FRP Phase Hardware.

C.3.2.5.1 JBTDS System Components, LRUs, Consumables, Auxiliary and Spare and Repair Parts shall be delivered in Government approved military packaging designed under paragraphs C.3.5.8.7.1, and C.3.7.4.1.1, and by the Government under C.3.7.4.1.2.

C.3.2.6 Requirements, Targeted Requirements and Delivery Schedule. Table 1 of Section J, Attachment 5, specifies the requirements and targeted requirements of the JBTDS. The Contractor shall deliver system hardware as specified in Schedule of Events, Section J, Attachment 1, in conformance with all applicable contract sections and attachments.

C.3.2.6.1 The Contractor shall inspect all procured hardware, software, consumables, and supplies IAW the QA Plan. The Contractor shall provide Procured Inspection Results per CDRL A040. The Inspection Results shall include: (1) Certificates of Conformance or (2) Certified Test Reports. The Procured Inspection Results shall be provided to the COR, for approval, via online.

C.3.2.6.2 The Contractor shall inspect all manufactured hardware, software, consumables and supplies IAW the QA Plan, The Contractor shall provide Manufactured Inspection Results per CDRL A040. The Inspection Results shall include: (1) Certificates of Conformance or (2) Certified Test Reports. The Manufactured Inspection Results shall be provided to the COR, for approval, via online. The Contractor shall give 15 calendar days’ notice prior to the initial start of production efforts including inspections and test, and allow Government personnel to witness all inspections and tests.

C.3.2.6.3. All hardware delivered to the Government shall be inspected IAW the relevant inspections clauses stated in the contract. Additionally, any corrections required shall be completed within 90 days of delivery receipt by the Contractor. Hardware that has been exposed to biological warfare agents or damaged beyond repair will not be returned. Nothing in this section shall prevent the Government from enforcing its rights of inspection and acceptance allowable under any other part of this contract.

C.3.3 Program, Test and Logistics Support.

C.3.3.1 General: A Contractor is needed to support Government validation of the proposed design through program briefings, demonstrations, training, and tests conducted by the Government, described as follows:

C.3.3.1.1 The Contractor shall provide personnel (e.g. Program Manager, Subject Matter Expert (SME), and test support) as required to support briefings, demonstrations, training, and tests.

C.3.3.1.2 The Contractor shall deliver all hardware (sensor capabilities, data station, ancillary hardware, auxiliary equipment (cabling, tripods/stands, covers, etc), Line Replaceable Units (LRU’s), spare parts, repair parts, and consumables) as specified in the JBTDS Schedule of Events (Sec. J, Attachment 1) to support demonstrations, training, and tests.

C.3.3.1.3. delete

C.3.3.1.4 delete

C.3.3.1.5 The Contractor shall provide Revised Delivery Schedules per CDRL A001for all engineering drawings, logistics, training, and manufacturing documents.

C.3.3.1.6

C.3.4 Integrated Logistics Support (ILS).

C.3.4.1 Logistics Product Data (LPD) and LPD Status. The Contractor shall provide updates to current LPD and LPD Tasks online and at each Program Review and Logistics Meeting.

C.3.4.2 Depot and Warranty.

C3.4.2.1. The contractor shall support depot repair and maintenance of JBTDS assets to include the detector/collector and data station.

C.3.4.2.2 The contractor shall warranty the detector/collector and data station, which covers materials, workmanship, and performance requirements, for a period of 36 months after acceptance.

C.3.4.2.3. Sustainment support shall be provided for two years after initial fielding

C.3.5 Systems Engineering.

C.3.5.1. System Engineering Program and Manufacturing Readiness.

C.3.5.1.1. Systems Engineering Management Plan (SEMP). The Contractor shall establish and maintain a system engineering program throughout delivery of CLINs. The Contractor shall prepare and submit a Systems Engineering Management Plan (SEMP) IAW CDRL Exhibit A019, DI-SESS-81785.

C.3.5.1.2 Value Engineering Change Proposals (VECPs). The Contractor may voluntarily submit Value Engineering Change Proposals (VECPs) IAW CDRL Exhibit A021, DI-CMAN-80639C, and FAR 52.248-1.

C.3.5.2 Data Management. The Contractor shall establish a single, centralized system for management of all data required under this contract.

C.3.5.2.1 On-Line Shared Data Environment (SDE). The Contractor shall implement and maintain an internet-based SDE. The Contractor shall post data in the SDE IAW CDRL Exhibit A022, DI-MGMT-81453A.

C.3.5.2.2 On-Line and On-Site Access to Data. The Contractor shall provide to the Government, IAW the Government’s data rights and subject to the Contractor’s contract data disclosure rights, continuous On-Line and On-Site access to all technical data. The technical data made available to the Government shall be the same technical data used by the Contractor. The Contractor shall ensure the security, integrity, accessibility, and backup of the data residing in the SDE.

C.3.5.2.3 Technical Data Distribution. The Contractor shall comply with DOD Directive 5230.24, Distribution Statements and DFARS 252.227-7017 Identification and Assertion of Use, Release, or Disclosure Restrictions on assignment of distribution markings in Technical Documents.

C.3.5.2.4 The Contractor shall ensure availability of and provide an on-line demonstration of the system established for the JBTDS SDE within thirty (30) calendar days after contract award. Government personnel shall have the capability to view, handle, print, download, and annotate information.

C.3.5.3 Configuration Management (Basic Contract and all Options)

C.3.5.3.1 Government Configuration Control. All documents shall be established IAW the statement of work. The Government will take and maintain configuration control of the following technical documentation upon successful completion of First Article Testing.

1. Performance Specifications

1. Interface Control Documentation

1. Technical data for hardware and software configuration items

1. Technical data for LRUs spare parts, repair parts, and consumable supplies

1. Provisioning Parts Lists

1. Technical Manuals

1. Depot Maintenance Work Requirements (DMWR)

1. Training Materials

C.3.5.3.1.1 Changes to items under Government Configuration Control. The Contractor shall not implement engineering changes or deviations which affect Government configuration controlled documents, data, or Government owned JBTDS products (systems, software, spares, consumables, etc.) or support equipment without prior Government approval. The Contractor shall have the option to propose such changes.

C.3.5.3.1.2 The Contractor shall prepare and submit Requests for Deviation (RFD) IAW CDRL Exhibit A024 DI-CMAN-80640C, to request departures from requirements under Government configuration control. The Contractor shall understand that Government approval of Requests for Deviation in no way invalidates any contractually required performance specification unless specifically stated in a contract modification.

C.3.5.3.1.3 The Contractor shall prepare and submit Engineering Change Proposals (ECPs) IAW CDRL Exhibit A021 DI-CMAN-80639C, and Notices of Revision (NORs) IAW CDRL Exhibit A025 DI-CMAN-80642C, to propose engineering changes that will affect Government configuration controlled documents or Government owned JBTDS products (systems, software, spares, consumables, etc.) or support equipment.

C.3.5.3.1.4 The Government will provide a minimum of five (5) working days advanced notice to the Contractor when requesting Contractor support for ECP and RFD reviews. The Contractor shall be present, via teleconference or in person at the Government site. For Contractor initiated ECPs, the Contractor shall present the ECPs, provide supporting rationale, and address Government comments. The Government will be responsible for publishing meeting minutes for Government Configuration Control Board (CCB) activities.

C.3. 5.3.2 Contractor Configuration Management Process. The Contractor shall maintain a Configuration Management Process for the JBTDS that ensures control of all hardware, software, media, and associated configuration documents. The Contractor's CM process shall, at a minimum, consist of configuration planning and management, configuration identification, configuration control, configuration status accounting, and configuration verification and audit. Consideration for interfacing with other acquisition requirements such as design reviews, quality assurance, and other program related disciplines shall be addressed. The Contractor shall designate a CM representative to serve as a primary point of contact to the Government for all CM matters. The Contractor shall be responsible for all actions of its subContractors, including CM. The Contractor shall notify the Government of any changes at the Contractor's facility that impact the Contractor's established CM process.

C.3.5.3.2.1 Contractor Configuration Management Plan (CMP). The Contractor shall maintain and update the Configuration Management Process in a Configuration Management Plan (CMP) throughout the life of the contract. The CMP shall be submitted IAW CDRL Exhibit A026 DI-CMAN-80858B. (MIL-HDBK-61A and EIA-649 provide guidance). The Contractor shall, subject to law and regulation, obtain Government approval of the CMP and subsequent changes to the CMP, prior to implementation. The Contractor shall implement and maintain the Government approved CMP throughout the life of this contract.

C.3.5.3.2.2 Contractor Configuration Control. The Contractor shall perform configuration accounting of all aspects of the JBTDS deliverable hardware and software according to the Government approved Configuration Management Plan and the terms of this contract. The Contractor's Configuration Management Process shall guarantee continuous form, fit, function, and interchangeability of the JBTDS, support and test equipment, spare and repair parts, consumable supplies, and any support and test software. The Contractor shall assure configuration traceability and deliver hardware and software that conforms to the most current approved TDP and JBTDS Performance Specification.

C.3.5.3.2.3 Contractor changes to Contractor controlled documents and data. The Contractor shall conduct engineering changes to Contractor configuration controlled documents and data in accordance with the Government approved Configuration Management Plan. The Contractor shall verify to the Government that the changes are not Class I in nature (see MIL-HDBK-61 or EIA-649 for Class I or Major Change descriptions) and do not impact contractual requirements or any Government controlled documentation.

C.3.5.3.2.4 Configuration Control Board (CCB). The Contractor shall establish and maintain a Configuration Control Board (CCB) to review all engineering changes and recommend appropriate action prior to approval and implementation. The Contractor shall provide the Government the option to have representatives attend CCB meetings in person or via telephone or videoconference. The Contractor shall provide the Government representatives adequate documentation to prepare for the CCB meeting five (5) working days in advance. The Contractor shall obtain Government concurrence of proposed change class (I or II) prior to final determination of change status.

C.3.5.3.2.5 Material Review Board (MRB). The Contractor shall establish and maintain a Material Review Board to review and make recommendations for the disposition of nonconforming product used in the fabrication of the hardware delivered under this contract. The Contractor shall provide the Government the option to have representatives attend in person or via telephone or videoconference. The Contractor shall obtain Government concurrence for all use-as-is or repair MRB recommendations prior to hardware disposition. A Request for Deviation shall be submitted IAW CDRL Exhibit A024 CMAN-80640C, for products with deviations consistent with RFD Classifications of Critical or Major (see MIL-HDBK-61 for RFD Classification descriptions).

C.3.5.3.2.6 Notification of Changes to Commercial Equipment or Software. The Contractor shall submit notification to the Government when changes occur to commercial equipment or software, which is being procured or fabricated by the Contractor off-the-shelf, and the Government does not have any configuration authority.

C.3.5.3.2.7 Configuration Management Reporting. The Contractor shall report Configuration Management activities, including engineering changes and deviations as part of the Monthly Status Report IAW CDRL Exhibit A002. As a minimum, the Contractor shall include assigned change ID number, the class of change, a brief description of the reason for the change, a brief description of the change, any affected part number(s) and nomenclature(s), effectivity of the change, date of approval, and approval authority.

C.3.5.3.2.8 As Built Configuration List (ABCL). The Contractor shall maintain a configured item, component, and software ABCL database that identifies to the drawing revision level (software version), the Configuration Items that are contained within each serialized end item, and serialized component part/software versions contained within each serialized end item. The Contractor’s ABCL database shall be IAW CDRL Exhibit A027 DI-CMAN-81516, and accessible to the Government online through SDE. The Contractor’s ABCL database shall be searchable online by drawing number, part number, and serial number.

C.3.5.4 Parts Management Program. The Contractor shall maintain a Parts Management Program. Of special interest to the Government is the Contractor’s process for managing Diminishing Manufacturing Sources and Material Shortages (DMSMS, the loss or impending loss of manufacturers or suppliers of parts and material used in the JBTDS). MIL-STD-3018, DOD 4105.1-R, and the SD-22 DMSMS Guidebook are provided for guidance.

C.3.5.4.1 Contractor Parts Management Plan (PMP) and Bill of DMSMS Risk Materials. The Contractor shall prepare and submit a PMP and Bill of DMSMS Risk Materials IAW DI-SESS-81656, CDRL A030. The Contractor’s PMP shall include a process for managing obsolescence issues. The plan shall present the screening and forecasting tools and methods, present a projection beginning with LRIP through at least five years into production, identify when a DMSMS or obsolescence risk may impact the configuration baseline, and develop recommended risk mitigation action(s). MIL-STD-3018, paragraph 6.4.3 identifies tools available for the mitigation of part obsolescence impacts.

C.3.5.4.2 Identification and Reporting of DMSMS. The Contractor shall electronically inform the Contracting Officer’s Representative (COR) as DMSMS issues arise. Resolution of DMSMS issues shall be a Contractor responsibility. The Contractor shall identify DMSMS issues, mitigation plans, and resolution progress as part of the Monthly Status Reports IAW CDRL A002.

C.3.5.5 Packaging. The generic term packaging shall include preservation, unit packing, packing, unitization, and marking. Items not designated for military distribution shall be packaged following standard commercial practices IAW ASTM D3951, and marked IAW MIL-STD-129. All contractual deliverables shall be received at the final destination undamaged and in useable and operational condition.

C.3.5.5.1 Design Guidance for Military Packaging. All items going into the military distribution system shall require military packaging, as defined in MIL-STD-2073-1. The Contractor shall use MIL-STD-2073-1 in the development of acceptable materials, containers, and processes for the JBTDS packaging. This document may also be used for determining methods of preservation, unit packing, packing, unitization, and marking; procedures required for select packaging materials for packaging designs; and guidance in the preparation of packaging requirements. The Contractor shall determine and develop the appropriate methods for shipment and storage and use MIL-STD-2073-1 as guidance for consolidation and unitization of containers when applicable. The Contractor shall conform to the marking procedures for all JBTDS packaging IAW MIL-STD-129.

C.3.5.5.1.1 Use of Existing Approved Military Packaging. For items that have approved existing Military packaging, the Contractor shall package those items in accordance with the approved level A packaging data and furnish the Government a copy of the packaging data as part of the Packaging Test Reports (See paragraph C.3.5.8.5).

C.3.5.5.1.2 Reusable containers. The criteria used for determining suitability of reusable containers are:

a. High valve (over $1000.00) and that will be returned to the Contractor or Depot for repair.

b. Packaging that will offer cost savings through a life cycle of at least fifteen (15) shipments.

c. Packaging that can be repackaged by the field user.

As a minimum, the reusable containers shall be designed for:

a. Multiple handling during transportation and in transit storage from point of origin to final user;

b. System transportability requirements (to include rail, road, air and ship);

c. Shock, vibration and static loading during shipment while protecting its contents from damage, corrosion and deterioration;

d. Maintenance of the cleanliness of critical system components during shipment and storage, without causing any system performance degradation, detection inhibitions (false negatives), false alarms (false positives), and excessive start up times;

e. Environmental exposure during shipment or during in transit operations where port and warehouse facilities are limited or nonexistent;

f. System storage environmental requirements;

g. Outdoor storage in all climatic conditions for a minimum of one (1) year;

h. Ease of handling, opening and closing of the containers by the field user.

C.3.5.5.1.3 Use of Commercial Packaging. Commercial packaging may be used when;

a. Items are intended for immediate use,

b. Items are not-mission-capable supply,

c. Items are intended for depot operational consumption, not for stock, or intended for Depot re-packaging.

d. Items are shipped via direct vendor deliveries (for CONUS stocks only).

e. Items are shipped interplant.

When commercial packaging criterion is met, the Contractor shall package items in accordance with commercial practices as specified in ASTM D 3951 and mark the packaged items in accordance with MIL-STD-129. Commercial packaging may not be used for items that cannot be protected and preserved in a cost effective manner using commercial packaging, items delivered during wartime for deployment with or without sustainment or to operational units, items requiring reusable containers, items intended for delivery at sea, items that will enter the military supply system, or items requiring any long term storage.

C.3.5.5.2 Special Markings for Packaging.

C.3.5.5.2.1 Packaging shall be clearly marked with applicable shelf life expiration dates.

C.3.5.5.2.2 Packages containing environmentally sensitivity materiel shall be clearly marked and provide a human readable means of determining over-exposure conditions which may render the contents compromised.

C.3.5.5.2.3 The reusable container for the detector/collector shall be labeled as “Caution: Two Person Lift Required” per MIL-STD-129.

C.3.5.5.3 Packaging Validation Testing. Packaging validation testing shall be required when the cost of the packaged item is $1000.00 or more or susceptible to damage or failure at 25 g’s (gravitational force) or less. Packaging validation testing shall be in accordance with ASTM D 4169 Distribution Cycle 18, Assurance Level I, Criterion 1 for non-reusable and Criterion 3 for reusable packaging. The Contractor shall provide three (3) samples of each packaging item and the test hardware for conducting packaging tests. If applicable, all items packaged in flexible barrier bags, metal cans, metal drums or other type rigid container shall be subjected to the appropriate leakage testing in accordance with MIL-STD-3010. The Contractor shall conduct operational tests on all items that contain electronics both before and following test. A Government representative shall witness all packaging tests.

C.3.5.5.3.1 Storage Testing. Packaging Validation Testing shall include the following conditions IAW with Table 3.0:

Condition Parameters

85 + 5% RH

TABLE 3.0

C.3.5.5.4 Packaging Validation Test Plans. The Contractor shall submit packaging test plans for all Contractor performed Packaging Validation Testing in accordance with CDRL Exhibit A035 DI-NDTI-80566A. The Contractor will not be required to submit Packaging Validation Test Plans for tests performed by the Government.

C.3.5.5.5 Packaging Validation Test Reports. The Contractor shall submit Packaging Test Reports for all Contractor performed Packaging Validation Testing in accordance with CDRL Exhibit A036 DI-NDTI-80809B. The Contractor will not be required to submit Packaging Validation Test Reports for tests performed by the Government.

C.3.5.5.6 Packaging Documentation. The Contractor shall provide electronic access on the online SDE describing packaging requirements for the packaging data for JBTDS hardware, Line Replaceable Units, Hardware, consumables, auxiliary equipment, components, and designated repair and replacement parts. No packaging documentation is required for parts that are already in the military supply system (i.e., have NSNs). Unless otherwise contractually specified, the Contractor shall document level A military packaging (preservation, unit packing, packaging, unitization and marking) to meet the requirements of MIL-STD-2073-1 and MIL-STD-129 for any JBTDS configuration, LRU, SRU, spare and repair part, training device or aid hardware, special tools, test equipment, and consumable for use by the operator or any maintenance level for any new items identified by the provisioning process that will enter the military distribution system. The Contractor shall prepare and submit the required packaging documentation as Special Packaging Instructions IAW CDRL Exhibit A037 DI-PACK-80121C. The Government will furnish a sample SPI format electronically within fifteen (15) days of contract award.

C.3.5.5.7 Regulated Hazardous Materials.

C.3.5.5.7.1 Identification. For the packaging of regulated hazardous materials, the Contractor shall ensure the shipping configuration or container, as applicable, complies with Performance Oriented Packaging (POP), in accordance with Annex 1 Part 7 of the International Maritime Organization – International Maritime Dangerous Goods Code (IMO – IMDGC); Chapter 7 of the International Civil Aviation Organization – Technical Instructions for Safe Transportation of Dangerous Goods by Air (ICAO-TDGA); and 49 Code of Federal Regulation (CFR) Transportation, Parts 107-178 if the end item is or contains a regulated hazardous material. If no regulated hazardous materials are used in the fabrication of the JBTDS, components, spare parts or its consumables the Contractor shall inform the contracting officer in writing that the system contains no regulated Hazardous materials.

C.3.5.5.7.2 Regulated Hazardous Materials Test. The Contractor shall conduct testing in accordance with ASTM D4919 for items determined to be Regulated Hazardous materials IAW C.3.5.8.8.1. Following test, the Contractor shall submit to the Government a Performance Oriented Test Report IAW CDRL Exhibit A038 DI-PACK-81059A.

C.3.5.5.8 Wood Packaging Requirements.

C.3.5.5.8.1 Heat-Treatment Process. IAW ISPM 15 (C.2.3.4), the Contractor shall ensure that all wood pallets, container interior blocking and bracing and wood containers produced entirely or in part of non-manufactured wood species shall be constructed of wood heat treated (HT) to a core temperature of 56 degrees centigrade for a minimum of thirty (30) minutes.

C.3.5.5.8.2 Certification of Wood. The wood packaging materials shall be certified and marked by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with their Non-manufactured Wood Packaging Policy and non-manufactured wood policy Enforcement Regulations.

C.3.5.5.8.3 Identification of Materials. The manufacturer of wood containers, pallets and materials used as inner packaging shall ensure traceability to the original source of heat treatment. Markings shall show conformance to the International Plant Protection Convention Standard. Foreign manufacturers shall have the heat treatment of non-manufactured wood products verified in accordance with National Plant Protection Organization’s compliance program. The Contractor shall place the ALSC certification markings in an unobstructed area that will be readily visible to inspectors.

C.3.5.5.8.4 Pallets shall have contrasting and clearly visible markings, applied to the stringer or block on diagonally opposite sides and ends of the pallet. Container markings shall be contrasting and clearly visible on a side other than the top and bottom.

C.3.5.5.8.5 Dunnage. The Contractor shall comply with ISPM 15 (C.2.3.4), in the use of all dunnage used for configuring and securing the load. Dunnage shall be marked with an ALSC-approved dunnage stamp.

C.3.5.5.8.6 Procurement of Materials from Non-U.S. Locations. Wood packaging materials procured outside of the U.S. shall meet United Nations International Plant Protection Convention guidelines. The country’s designated national authority shall inspect and approve the wooden packaging materials. That country’s authorization certifier’s certification markings shall be applied to the packaging materials IAW ISPM 15 to provide identification of where and by whom the above treatment has been completed.

C.3.5.6 Item Unique Identification (All Delivered System Components) The Contractor shall implement specific Item Unique Identification (IUID) marking, as defined in MIL-STD-130 and DFARS clause 252.211-7003.

C.3.5.6.1 The Contractor shall provide DoD unique item identification for all system components, spare parts, and repair parts for which the Government unit acquisition cost is $5,000 or more. The Contractor shall provide a listing of these parts to the Government as part of the Monthly Status Reports IAW CDRL A002.

C.3.5.6.2 Item Data Plate Information. The Contractor shall provide permanent serial number and lot number markings in human readable characters. The Contractor shall use MIL-STD-130, figure 1 as a guide when developing the data plate. The data plate information for the JBTDS is listed below:

Nomenclature National Stock Number (NSN):

Design Activity: (MFR ID Cage Code) Serial Number:

Government Ownership Designation: US Property Contract Number:

Unique Item Identifier (UII) Warranty information (if applicable)

C.3.5.7 Quality Assurance Program Requirements (All Delivered Hardware and Software).

C.3.5.7.1 The Contractor’s Quality Assurance Program (QAP) shall be certified current revision of ISO 9001 or a path to be certified prior to any LRIP options. The Contractor’s QAP shall be designed to promptly detect, correct and prevent conditions that adversely affect the quality of contract deliverables including documents, services, product, and software. The Government may perform audits and assessments to assure Contractor ISO 9001 compliance. (Ref: ISO 9001 Quality Management Systems — Requirements)

C.3.5.7.2 As part of the QAP, the Contractor shall establish, implement, and conduct a software quality program IAW software quality practices identified by the Government-approved SDP. The Contractor shall ensure that the software quality program complies with the requirements of ISO 9001 approved by the Government.

C.3.5.7.2.1 The software quality program shall address the following areas, at a minimum: software quality planning including resources, software reviews, in-process software evaluations, evaluator independence, verification and validation, record keeping requirements, problem reporting and corrective action, and software quality product and process metrics.

C.3.5.7.3 Contractor Quality Assurance Program Plan (QAPP). The Contractor shall update and maintain the implementation of the QAP in a Quality Assurance Program Plan (QAPP) throughout the life of the contract. Contractor documents referenced in the QAPP shall be provided to the Government upon request. If the Contractor holds a registration certificate for ISO 9001, the Contractor shall include a copy of the registration certificate in the QAPP. If the Contractor does not hold a registration certificate for ISO 9001, the Contractor shall declare it in the QAPP and describe in the QAPP how compliance to the standard shall be demonstrated and maintained. The Contractor shall address and implement Government comments to the Contractor’s QAPP IAW CDRL Exhibit A039 DI-QCIC-81794.

C.3.5.7.4 Failure Reporting, Analysis, and Corrective Action System.

The Contractor shall implement and maintain a failure reporting, analysis and corrective action system (FRACAS) for collecting, recording and analyzing hardware, packaging and software failures or nonconformities during conformance and lot acceptance inspections and tests, Initial Operational Test and Evaluation (IOTE), First Article Testing, Government conducted testing, and from any field reports supplied by the Government. The Contractor shall track these occurrences in a standard format which provides adequate information to conduct failure analysis. The Contractor shall analyze failure and nonconformance data to identify the frequency and severity of these problems and to assess the need for corrective actions and to prioritize the implementation of corrective actions to prevent recurrence. (MIL-STD-2155 may be used for guidance).

C.3.5.7.4.1 Contractor’s Corrective Action Process. The Contractor shall determine the necessary actions to address failures and nonconformities that are discovered including the need to conduct the corrective action process. The Contractor’s corrective action process shall include the following activities to include records of them updated and maintained: establishing an accurate description of the problem; identifying containment or interim actions to curtail further exposure or release of the failure or nonconformance and to identify product already provided to the Government that may possess the problem; analyze the failure or nonconformance to identify the root cause; develop and implement permanent corrective actions to address the root cause and prevent recurrence; and assess the effectiveness of the corrective actions taken.

C.3.5.7.4.2 Failure Review Board (FRB). The Contractor shall hold regular Failure Review Board meetings with designated Government representatives to discuss failure data analysis and corrective action activities, plans, and status. The Contractor may include key subContractors as appropriate in the FRB meeting. The Contractor shall update online SDE data analysis and corrective action information for viewing by the Government representatives, at least 3 working days prior to a FRB meeting. The Contractor shall submit FRB meeting minutes IAW CDRL Exhibit A003 DI-ADMN-81505.

C.3.5.7.5 Acceptance Inspection and Test Procedures. The Contractor shall provide the Government with unlimited access to JBTDS quality conformance acceptance and test procedures IAW their quality assurance program plan IAW contract Inspection and Acceptance clauses. Access shall be provided as part of the On-Line Shared Data Environment and the contractual requirement for On-Line Access to Data. The Contractor’s acceptance and test procedures shall document and describe all receiving, in-process and final acceptance inspections and tests to verify proper system operation and conformance to the JBTDS Performance Specification and the TDP.

C.3.5.7.6 Government Witness of Acceptance Inspection and Testing. The Government shall witness all JBTDS in-process and final quality conformance inspections and tests IAW contract Inspection and Acceptance clauses.

C.3.5.7.7 Certification of Compliance. The Contractor shall prepare Certificates of Compliance for product deliveries which do not involve the Wide Area Workflow (WAWF) or DD250 process. When Certificates of Compliance are utilized, the Contractor shall certify the following IAW CDRL Exhibit A040 DI-MISC-81356A:

a. That the hardware and software has been produced in accordance with a complete Technical Data Package (TDP), that has been controlled and approved in accordance with the Government approved Contractor Configuration Management Plan.

b. That the hardware and software has been inspected and tested in accordance with the Government approved Contractor Quality Assurance Program Plan, and Acceptance Inspection and Test Procedures.

c. That the hardware and software meets the requirements of the JBTDS Performance Specification.

C.3.5.7.8 Software Final Approval Documentation. Such documentation includes, but is not limited to, Contractor internal documentation, Contractor compliance records, and the Software Test Report, Paragraph (C.3.5.11.6), IAW CDRL Exhibit A042, DI-IPSC-81440A.

C.3.5.7.8.1 Documents demonstrating final Contractor approval of software shall include an audit of the product that demonstrates the software meets requirements defined during the design input phase (see ISO 9001 paragraph 7.3.2).

C.3.5.7.8.2 Documents demonstrating final Contractor approval of software shall include problems identified in reviews and confirmation of appropriate actions to correct the problems identified.

C.3.5.7.8.3 Documents demonstrating final Contractor approval of software shall include a review of the records associated with the design and development verification and validation to confirm that the requirements of the software are met IAW the defined evaluation documents (see ISO 9001 paragraphs 7.3.5 and 7.3.6).

C.3. 5.7.8.4 Documents demonstrating final Contractor approval of software shall include a review and approval of the release of the software by designated Contractor personnel.

C.3.5.8 Computer Resources.

C.3.5.8.1 Software Data. IAW Data Rights clauses incorporated into this contract, the data deliverable shall be appropriately marked. The Contractor shall maintain and update all software IAW the CM Plan to ensure compliance with the requirements of the JBTDS Performance Specification and this contract.

C.3.5.8.2 Software Development Plan (SDP) The Contractor shall document the Software Development Process in a SDP. Revisions to the SDP shall be submitted IAW CDRL Exhibit A050 DI-IPSC-81427A. The Contractor shall address and implement Government comments to the Contractor’s SDP. The Contractor shall obtain Government approval of the SDP and subsequent changes to the SDP, prior to implementation. The Contractor shall implement and maintain the Government approved SDP throughout the life of this contract.

C.3.5.8.3 Software (SW) IPT. The Contractor shall establish a joint Government and Contractor Software IPT and be responsible for maintaining and updating the Software Development Plan (SDP) as process changes and improvements are identified. The SW IPT shall, at a minimum, meet telephonically IAW C.3.1.3.3.1 on a monthly basis to review, discuss, and provide approval for software changes.

C.3.5.8.4 Interface Requirements Specification. The Contractor shall provide Interface Requirements Specifications (IRS) as required.