SOW - FPC BRY.pdf

Statement of Work HVAC Instructor

FPC Bryan

Subject

The Federal Bureau of Prisons (BOP) Field Acquisition Office, located in Grand Prairie, Texas intends to make a single award for an indefinite delivery/requirements type contract with firm-fixed unit prices to an accredited institution of higher learning, post-secondary institution, vocational-training or industry-based school for the provision of a Heating, Ventilation, and Air Conditioning (HVAC) Instructor, as part of a Sustainability Training Program for the Federal Prison Camp (FPC) Bryan, located at 1100 Ursuline Avenue, Bryan, Texas 77803. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

The occupational/vocational training program must fall under the contractor’s umbrella of accreditation and lead to transferrable credits resulting in the successful completion of the vocational training program and must qualify the inmates for at least entry-level employment in a specified field upon release. The vocational training program must lead to a college certificate, AA, AS, or AAS Degree, or a marketable level certification. The contractor must be an accredited entity. The organization’s accreditation will be verified using the US Department of Education Database of Accredited Postsecondary Institutions and Programs (DAPIP) website:

(https://ope.ed.gov/dapip/#/home). If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program.

The contractor shall not be a self-employed individual or an individual employed by a post-secondary institution, vocational training school, or industry-based school. The contract must between a post-secondary educational institution, junior college, college, vocational training school, or industry-based school.

Background

The BOP was established in 1930 to provide more progressive and humane care for federal inmates, to professionalize the prison service, and to ensure consistent and centralized administration. The federal prison system is a nationwide system of prisons and detention facilities for the incarceration of persons who have been sentenced to imprisonment for federal crimes and the detention of persons awaiting trial in federal court. The defined mission of the BOP is as follows:

It is the mission of the Federal Bureau of Prisons to protect society by confining offenders in the controlled environments of prisons and community-based facilities that are safe, humane, cost-efficient, and appropriately secure, and that provide work and other self-improvement opportunities to assist offenders in becoming law-abiding citizens.

As an agency under the Executive Branch of the United States Government, the BOP receives an annual appropriation of funds to accomplish its mission. The public trust demands that this https://ope.ed.gov/dapip/#/home annual appropriation be prudently managed. Monies spent to provide education to the inmate population must reflect the agency’s best efforts to obtain cost-effective services, consistent with community standards.

In 1996, the Bureau of Prisons standardized procedures to (1) select and fund new vocational/occupational training programs, (2) select and fund existing vocational/occupational training programs, and (3) update equipment for existing vocational/occupational training programs. The following Bureau of Prisons Program Statements, which are available electronically at www.bop.gov, are applicable to this contract and are incorporated by reference to the same effect as if they were given in full text.

1. Program Statement 5300.21 – Education, Training, and Leisure Time Program Standards.

2. Program Statement 5353.01 – Occupational Education Programs

3. Program Statement 1237.15 – Information Security

Place of Performance

Occupational/vocational training instruction will be performed at the Federal Prison Camp, Bryan, in the Education Department, 1100 Ursuline Avenue, Bryan, Texas.

Schedule

The contractor will normally provide 7 sessions per day, 5 days a week, excluding federal holidays. A session is defined as one hour. Work hours will normally be between 7:30 a.m. and 3:00 p.m. with a 30-minute unpaid lunch break. These hours may be adjusted to meet the needs of the institution. The contractor shall not normally exceed 35 hours per week. All schedule changes should be noted in writing and approved by the Supervisory of Education (SOE), prior to changes being made.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include, but are not limited to: inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 35 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Qualifications

The contractor shall not be a self-employed individual or an individual employed by a post-secondary institution, vocational training school, or industry-based school. The contract must between a post-secondary educational institution, junior college, college, vocational training school, or industry-based school.

The contractor will be an accredited post-secondary institution, vocational training school, or industry-based school employee with all qualifications required to instruct students in HVAC.

The contract must be between FPC Bryan and a post-secondary institution, vocational training school or industry-based school that provides training for students to receive industry-recognized certification in HVAC.

The occupational education program must fall under the provider’s umbrella of accreditation and lead to transferrable credits resulting in a college certificate, AA., AS, or AAS Degree. Industry-accepted certification is also acceptable. The organization’s accreditation will be verified using the US Department of Education Database of Accredited Postsecondary Institutions and Programs (DAPIP) website: (https://ope.ed.gov/dapip/#/home). Credits earned from the college certificate, AA, AS, or AAS Degree must be transferrable to a four-year college.

Four-year degree programs and programs in liberal arts/general studies are not authorized, although limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for a specific occupation or vocation.

Supplies and Equipment

All necessary supplies, student texts, and classroom materials that the contractor may routinely need shall be provided by the Education Department at the institution. If specific material is necessary for the contractor to provide the required programming, he or she shall forward their request to the Contracting Officer Representative (COR). The contractor shall be expected to account for all material and supplies placed under his or her disposition.

Method of Performance

The accredited post-secondary institution, vocational training school or industry-based school will provide instruction for a HVAC program in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Twenty to forty percent (20-40%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature.

An institution live work project may be utilized to demonstrate or apply hands-on competencies.

Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The SOE must approve live work projects although inmates will be provided more than enough opportunities for live work at the post-secondary institution, vocational training school or industry-based school as part of the coursework in a program from an accredited source.

Marketable programs shall afford inmates the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in employment related to HVAC. As a precondition of the proposal for the contract, the post-secondary institution, vocational training school or industry-based https://ope.ed.gov/dapip/#/home school shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply.

Scope of Performance

The SOE shall determine the number of enrollments. FPC Bryan will pay tuition per student enrollment as determined by the Supervisor of Education. The VT coordinator will work with the post-secondary institution, vocational training school or industry-based school to provide accurate documentation of the progress of all students.

The post-secondary institution, vocational training school or industry-based school will provide a written curriculum which establishes measurable behavioral objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them. The course will include core classes needed to attain a college certificate, an industry-accepted certificate and/or transferable credits toward an Associate in Arts degree (A.A.), an Associate in Science degree (A.S.), or an Associate in Applied Science degree (A.A.S.).

The post-secondary institution, vocational training school or industry-based school shall assist in the recruitment of employers affiliated with the identified occupation to participate in the institution’s mock job fair.

Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Institution Security

The contract employee shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification. The Contractor will be required to attend a one-time orientation program, consisting of approximately four (4) hours, prior to performing any services under this contract.

The date and time for this orientation will be mutually agreed upon by both parties, and reimbursement for attendance will be at the hourly contract rate.

Refresher training in security and Bureau of Prisons (BOP) procedures may be required annually.

Inmate Management

Provision of Services will require frequent and unsupervised contact with inmates. The contract employee will not be responsible for the management of any inmates, other than to ensure inmates involved within the contract's scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contactor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Non-Personal Services The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored and reviewed by institution Education staff to ensure contract compliance.

Payment Terms

The post-secondary institution, vocational training school, or industry-based school must provide an invoice to the FPC Bryan Accounting Department which accurately reflects number of students enrolled and the total amount due tuition. The due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government has accepted the services performed by the contractor. The post-secondary institution, vocational training school, or industry-based school can, however, offer discount payment terms for prompt payments.