SOW for USCGC OSAGE Fence repair NOV 2022.docx

Work Statement

In the performance of this contract, The Contractor shall furnish all necessary supervision, labor, materials, tools, equipment, transportation and supplies necessary to fulfill all requirements of the contract. At the US Coast Guard Cutter OSAGE Mooring facility, 300 Mckown Lane, Sewickley PA 15143.

The contact person for this contract onsite is MKC Austin West work (412) 741-1180 or cell (206) 730-6511.

01 SCOPE OF WORK:

The work shall include, but not be limited to the following: Replace existing damaged fence as follows.

A. West corner: Replace damaged 50’ of chain link fence.

B. West corner: Replace 3-3” post set in concrete.

C. West corner: Replace 150’ of barbwire.

D. West corner: Replace 100’ of top and mid brace rails.

E. West corner: Remove old fallen fence material and dispose of.

02 SPECIAL NOTICES/ PROVISIONS

A. Company shall furnish and install all materials, accessories, labor, services, equipment, and incidentals required to perform and complete the work specified herein and as shown on the attached drawings. Unless otherwise specified, all materials and equipment incorporated under this Contract shall be new. Note do not scale from drawings.

B. Company is strongly encouraged to visit/inspect the site prior to estimate and submitting a bid. The Company is responsible for ascertaining pertinent existing conditions, verifying existing dimensions(s) or areas, determining all material quantities required and labor requirements. The Company shall become familiar with the site and have any questions answered and issues resolved to their satisfaction prior to submitting a bid; failure to do so, will not relieve the Company from the responsibility for successfully performing and completing the work without additional expense to the State.

C. This facility shall remain in operation throughout the duration of the work specified herein.

D. Contractor to provide, as necessary, barriers, to close the area and protect employees and the public.

E. Contractor is to install new fence and remove the old fence material.

F. The contractor shall be responsible for all of the surrounding area and traffic during fence installation.

G. The contractor shall be responsible for all damages incurred as a result of construction activities.

H. Alcohol & Drugs. The contractor shall not allow the possession of or consumption of any alcoholic beverages or illegal drugs on USCG property by its employees or sub-contractors.

I. Smoking is only allowed in designated area.

03 QUALITY ASSURANCE

A. Codes and Standards: Comply with all local, state, and federal laws codes, and standards.

B. This approval constitutes the contractors acceptance of all responsibility for the design adequacy of any detail configuration or connections as a part of his preparation of these plans and shop drawings.

C. The Contractor shall implement an effective quality control program. This program shall ensure the Contractor fulfills all the requirements of this SOW. This program shall include but not be limited to all elements of the quality control program aboard USCG Station Fort Lauderdale.

04 PRE-CONSTRUCTION MEETING

A. After the Contractor's receipt of the Notice to Proceed, after all construction submittals have been approved, and prior to the start of work, a conference between the Owner and the Contractor will be held at the site to discuss provisions of the contract documents and to coordinate the work effort. The Contractor's jobsite Superintendent is required to attend.

05 DELIVERY, STORAGE AND HANDLING

A. Upon receipt of materials, installer shall examine the shipment for damage and completeness.

B. Materials should be stored in a clean place. One end should be elevated to allow moisture to run off.

C. Stack all materials to prevent damage and to allow for adequate ventilation.

06 SANITARY FACILITIES

A. The Contractor shall be allowed to use the job site rest room facility.

07 SECURITY FENCING

A. Fencing work shall be authorized by means of a signed/approved Contract Services Purchase Order. The contractor shall not commence with any work until in receipt of the approved Purchase Order. Fencing work shall include the removal and reinstallation or replacement of fencing, fastening systems, hardware, supports, barbed wire, ties, gates, poles, anchoring systems, etc. as necessary to properly secure the airfield. The contract services call order shall specify the fence dimensions.

B. The fencing, related hardware, and anchorage systems provided shall be new and free of defects such as dents, rust or other discoloration.

C. At no time shall the work area be left unattended while there is no fencing system in place.

08 CONTRACT SERVICES CALL ORDER

A. All services shall be requested and approved in advance by the COTR using the “Contract Services Call Order”. The contract services call order will contain a detailed description of the services that are required from the Contractor. The Contractor shall provide the COTR a detailed cost estimate as well as a work schedule with critical milestones for completing the work listed on the contract services call order.

B. Both the cost breakdown and work schedule shall be made part of the contract services call order. The Contractor shall not proceed with any work described in such contract services call orders until authorized in advance and in writing by the COTR or Contracting Officer for work over in excess to the signed Purchase Order.

09 CONTRACT MANAGER

A. The Contractor shall provide a Contract Manager. The Contract Manager shall have full authority to act for the Contractor and serve at all times to carry out all provisions of the Contract.

B. The Contract Manager shall have past experience in successfully managing Contracts of the size and scope described in this document.

C. The name of the Contract Manager and a qualified alternate who shall assume the Contract Manager’s duties when the primary Contract Manager is absent shall be designated in writing to the COTR fifteen (15) business days prior to the Contract start date.

D. The Contract Manager shall be available at all times while the Contractor’s personnel are on the jobsite.

10 RESPONSE TIME

The Contractor shall be required to provide 24-hour emergency services 365 days a year throughout the period of the Contract. The Contractor shall take necessary action as directed by the COTR within 24 hours after receiving verbal or written notification of any fence problems. A work order shall be provided that the contractor shall complete and return when the prescribed job is completed.

11 CHECK-IN/CHECK-OUT REQUIREMENTS

A. Contractor’s employees shall check-in and check-out with UNIT Officer of the Day each time the contractor is performing work at the job site. Sign in and out of visitor log is required.

B. In addition, the Contractor’s employees shall check-in and check-out with the Officer of the Day (412-741-1180) each time the contractor is performing work on AOA fencing.

12 STATUS MEETINGS

The Contractor’s representative(s), shall attend all meetings as required by the COTR to perform inspections, discuss, coordinate and evaluate the status and performance of services under this Contract. No additional charge shall be invoiced for this requirement.

13 COMMUNICATION AND COORDINATION

The Contractor shall maintain an effective communication and coordination policy with the Authority utilizing email, telephones, scanners, faxes, text messaging devices, etc. for the term of the Contract.

14 UTILITIES LOCATE

The Contractor shall request a utilities locate prior to all work involving ground disturbance.

15 LOST AND FOUND PROPERTY

The Contractor shall immediately turn in to the Airports Authority’s Lost and Found Department all property found on the job site. Any violations or disregard of the rules, regulations and/or policies may be cause for immediate termination.

16 DELIVERY OF SUPPLIES AND EQUIPMENT

The Contractor shall schedule all deliveries of material and equipment during times and locations (as directed by the COTR) to ensure minimum disruption and inconvenience to the Stations operations. Unless otherwise directed in writing by the COTR, all such deliveries shall be made at the job-site only during the hours of 7:00 A.M. and 3:30 P.M. EST, Monday through Friday. The Contractor shall notify COTR in writing via email of all deliveries 24 hours prior to the scheduled delivery. The use of telephonic notification shall be complimentary and in addition to providing notification via email. All deliveries by the Contractor for pre-location must be approved in advance and in writing by the COTR.

16 SAFETY

A. The Contractor and each of its employees shall comply with all applicable local, state, federal and Coast Guard Authority rules, regulations and practices.

B. The Contractor shall be held responsible for all injury to persons or damage to property that occurs as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

C. Contractor shall perform all its activities pursuant to this Contract in a safe manner. The Contractor shall assume responsibility on the job site for the actions of all its personnel and subcontractor(s) who are associated with performance on this Contract. The Contractor shall take adequate measures to prevent injury to the public or Coast Guard property on the job sites.

D. The Contractor shall provide and ensure that all its personnel at the job site properly wear all applicable safety devices and apparel (as prescribed by OSHA Regulations). Safety devices and apparel shall be provided by the Contractor at no cost to the Airports Authority.

E. The Coast Guard shall have the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

F. Notwithstanding any provision to the contrary, the Coast Guard shall not be obligated to make an equitable adjustment for any work stoppage that results from safety hazards created by the Contractor.

G. The operation of the Contractor’s vehicles or private vehicles by the Contractor’s employees on or about the property shall conform to regulations and safe driving practices. All vehicles that are to be operated on the jobsite shall comply with regulations and be subject to inspection. Operators of these vehicles shall be required to pass an operators test administered by authorities if deemed necessary.

H. It shall be the responsibility of the Contractor to immediately notify the COTR if the job site is visited by an official authorized to enforce any regulatory requirements including but not limited to the occupational safety and health act.

I. The Contractor shall provide and use adequate barricades and signs to provide sufficient notice of potential safety hazards prior to, during, and after the performance of the services.

J. The Contractor shall inspect all powered equipment daily before operations for signs of wear as well as potential safety hazards. The Contractor shall immediately remove from service all equipment which are potentially unsafe, damaged, inoperable and/or do not meet the manufacturers operational specification.

K. The Contractor shall at no time leave power equipment unattended.

L. The Contractor shall assure any personnel operating equipment has been issued by manufacturer or rental agency, any training certificates, before commencement of work, for lifts, equipment, etc. used to perform jobs on Coast Guard property.

17 SECURITY REQUIREMENTS

A. The Contractor, its subcontractors, and all its employees shall be subject to, and shall at all times, conform with any and all rules, regulations, policies, and procedure pertaining to security at the Coast Guard Station. Any violations of the rules, regulations, policies, and procedures may be cause for immediate removal from the job site.

B. The Contractor shall be responsible for, at its own expense, obtaining the proper security clearance, fingerprinting, training.

I. The Contractor shall be responsible for, at its own expense, compliance with the requirements and procedures to obtain approval of any motor vehicle to operate on the Coast Guard Station.

J. The Contractor shall not leave any tools, parts and/or supplies unattended in the public area at any time while performing work at the Coast Guard Station.

18 ACCIDENT NOTIFICATION

The Contractor shall immediately notify in turn the OOD (Officer of the Day) and, COTR both verbally and in writing of any accident on the job site which is related to the performance of this SOW that involve bodily injury or damage to property. The COTR shall provide information necessary concerning whom to contact and the specific form of the follow-up written notice.

19 WORK HOURS

Performance of services shall typically occur between the hours of 7:30 AM and 5:00 PM Monday through Friday excluding Federal holidays. COTR can modify upon request.

20 WARRANTY

The contractor shall warranty all material and workmanship for a period of two years upon acceptance by the COTR.

21 CLEAN UP

The Contractor shall leave the service area in a clean, neat, and orderly condition satisfactory to the COTR.

22 REGULATORY REQUIREMENTS PERMITS AND RESPONSIBILITIES

A. The Contractor shall, without additional expense to the Coast Guard, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

B. The Contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of Contract and which affect the performance of the work. The Contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of the work.

C. It shall be the responsibility of the Contractor to promptly notify the COTR if an official in charge of compliance with the Occupational Safety and Health Act visits the work site.

23 HAZARDOUS/CARCINOGENIC MATERIALS

A. The Contractor, its employees, or subcontractors or their employees shall not bring, produce, use, or store on the job site any hazardous or carcinogenic products without prior written approval by the Engineering Chief. All hazardous and/or carcinogenic waste transported or generated on-site at the jobsite by the Contractor must be properly disposed of the Airport site by the Contractor as required by law and at no cost to the Airports Authority.

B. The Contractor shall provide the COTR with complete, legible copies of all regulatory notices, violations, citations, etc. received by the Contractor that pertain directly or indirectly to the fulfillment of this SOW.

24 VOC REQUIREMENT

The Contractor shall use on the job site only chemicals and cleaning products that do not exceed the national Volatile Organic Chemical (VOC) limitations rule(s) published by the U.S. Environmental Protection Agency (EPA).

25 HAZARDOUS WASTE

A. The Contractor shall initiate Hazardous Waste Management training and enforcement programs to ensure employees are aware that the domestic drains, and storm drains shall not be used to dispose of gasoline, paint, thinners, hydraulic fluid, solvents, concentrated cleaning agents and other toxic material.

B. The Contractor is responsible for collecting, accumulating, recycling, and/or offsite disposal of its hazardous and toxic waste off the Airport in compliance with Federal, state and local laws governing hazardous waste storage and disposal.

C. The Contractor shall provide the Contracting Officer and the COTR with documentation of hazardous materials or wastes that are accumulated, handled, generated, or disposed of by the Contractor’s operations. The documentation shall demonstrate the adequacy of the handling and disposal operations used by the Contractor and will demonstrate that the Contractor activities will not result in contamination of USCG properly. The USCG shall provide this documentation upon request during periodic environmental inspections of the Contractor’s premises. The USCG shall be copied on all correspondence with regulatory agencies concerning the Contractor’s compliance with environmental regulations.

D. The Contractor shall be responsible for developing a Resource and Conservation Act Contingent (RCRA) Plan if the amount of hazardous waste generated places it into a category that requires a plan.

E. The Contractor shall be responsible for notification and reporting required under Superfund Amendments and Reauthorization Act (SARA), Title III regulations.

F. The Contractor shall, at start of Contract, implement a written hazardous waste spill contingent plan listing materials used, spill prevention procedures, containment equipment and procedures to be used in the event of spill, personnel protective equipment requirements, notification procedures, in accordance with the Resource Conservation and Recovery Act (RCRA) and the Occupational Safety and Health Administration (OSHA) regulations.

G. In the event of a spill, the Contractor shall notify the USCG, and Local -Fire Department at The Contractor shall be responsible for all cleanups, site remediation and disposal costs including hazardous waste response teams that may be required at the site. All procedures shall be in accordance with applicable Federal, state and local environmental and OSHA regulations. The Contractor shall remove all hazardous waste materials from the Airport at the end of each workday. Hazardous materials that are temporarily stored on-site during normal working hours shall be placed in containment devices that are capable of containing 110 percent of the volume of the substance in the event of a spill.

H. The Contractor shall initiate a training program for its employees and subcontractors on the proper disposal of hazardous materials such as gasoline, paint thinners, hydraulic fluid, solvents, etc.

26 CERTIFICATIONS

The Contractor shall, without additional expense to the Airports Authority, be responsible for obtaining all licenses and permits which are necessary to fulfill the requirements of the SOW.

27 PERSONNEL & CONDUCT

A. The Contractor shall utilize responsible, capable employees in the performance of all services of this Contract.

B. The Contractor shall provide all the management, supervision, labor, and administrative support necessary to fulfill the requirements of the Contract.

C. The Contractor’s employees at all times while on the job site, whether on or off duty, shall conduct themselves in a professional, orderly and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct from work.

28 CONTRACTOR INFORMATION

A. After notification of the Contract award but not less than fifteen (15) business days prior to the start of the contract the contractor shall submit to the COTR:

1. A list of the names of all the contractor’s employees as well as subcontractors and their employees who will fulfill any part of the requirements of this specification. This list shall include the job title, their duties, responsibilities and authority.

2. A list of the cell phone numbers and pager numbers for the Contractor’s employees who will fulfill the requirements of this Contract.

3. Contractor’s email address.

4. Documentation that the Contractor has received all required airport security badges and permits necessary to fulfill the requirement of the SOW.

E. Alphabetical lists and copies of Safety Data Sheets (SDS) for all chemical products the contractor will use on the job site. This information shall be contained in a loose leaf binder in alphabetical order according to the common name of the chemical. The alphabetical lists shall be by (1) the common chemical and (2) trades names for each SDS.

29 CONTRACTOR GENERAL FURNISHED RESOURCES

The Contractor shall furnish all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to fulfill all the requirements and satisfactorily perform all services described in this SOW in a safe, orderly, timely, efficient and workmanlike manner. The contractor shall provide any additional resources necessary to fulfill the Contract requirements at no additional cost to the USCG.

30 SAFETY EQUIPMENT

The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.