SOW for Replace Quarters HVAC systems.pdf

STATEMENT OF WORK

Replace Quarters HVAC Systems (3 ea.)

1. General:

1.1 The HVAC systems within three quarters are 25 years old and need to be replaced. The replacement of the HVAC systems will be completed at the Gavins Point National Fish Hatchery (NFH) 31227 436th Ave., Yankton, SD 57078 in quareters numbers 147 (#1), 119 (#3), and 109 (#4).

1.2 The HVAC systems in the quarters are 25 years old and are difficult to find replacement parts. These systems need to be replaced with new, more efficient units. This project supports two of the President’s four pillars: Climate Change and Build Back Better.

1.3 The contractor must be licensed and bonded to perform the work within South Dakota and have experience conducting the required services.

1.4 Other: All relevant statutory authority, regulations, and/or references, pertinent background materials, or other relevant info. For extended information, reference an attachment or digital reference is recommended.

2. Place of Performance and Period of Performance (Where and When) the project is being completed.

2.1 Gavins Point National Fish Hatchery (NFH) 31227 436th Ave., Yankton, SD 57078 in quareters numbers 147 (#1), 119 (#3), and 109 (#4). Replace HVAC systems and all associated equipment units within the three quarters.

2.2 Peformance period begins June 1, 2021 and ends August 31, 2021

2.3 Normal duty hours Monday thru Friday 8:00 a.m. - 4:30 p.m. In the event of emergencies, Contractor shall provide contact information.

2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.s’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3. Scope

3.1 The contractor shall participate in any conference calls required by the service prior to and during project start. The contractor shall evaluate the necessary HVAC systems to be replaced;

dispose of the old systems; and install the new HVAC equipment. The contractor shall ensure that the system functions and all training for the system is provided to the designated U.S. Fish and Wildlife Service (USFWS) representative.

4. Deliverables and/or Delivery Schedule: (for extended list a bid schedule and/or use of line item detail on the PR is recommended)

4.1 The contractor shall provide the following for each of the quarters: installation minimum 96% efficient 60,000 BTU single stage LP furnace; installation minimum 2 TON 13 SEER A/C; flush refrigerant lines, installation new A/C pad as necessary; installation programmable thermostat, and complete system restart.

4.2 All associated manuals shall be provided to the designated USFWS representative.

5. Data Management Plan (DMP) N/A

6. Government-Furnished Equipment (GFE) / Government-Furnished Information

(GFI)

6.1 Gavins Point NFH has restrooms and water available on site for public use.

6.2 Coordination shall be made with the designated USFWS representative for the available times and dates that work best for the occupants of the quarters. All regulation and safety measures regarding protection from COVID-19 shall be followed, to include but not limited to: wearing of masks and social distancing.

7. Evaluation and Acceptance

7.1 The contractor will be evaluated as detailed herein. Government acceptance is contingent upon: The designated station representative shall review each of the installed HVAC systems and their acceptable operation. Work shall not be completed until the designated USFWS representative has verified and accepted full operation of each system and complete work area cleanup.

8. Quality Control/Quality Assurance:

8.1 All equipment and materials shall be undamaged and in good working condition prior to, during, and completion of work.

8.2 The designated USFWS representative shall conduct periodic inspection, as necessary, of work being completed and verify the operation of each HVAC system when installation and cleanup has been completed.

9. Technical Coordinator:

9.1 Primary individual responsible:

Tim Schroeder Maintenace Officer Gavins Point National Fish Hatchery 31227 436 Ave.

Yankton, SD 57078 605-661-0726 timothy_schroeder@fws.gov

9.2 Secondary individual responsible:

Nick Starzl Hatchery Manager Gavins Point National Fish Hatchery 31227 436 Ave.

Yankton, SD 57078 605-661-0726 nick_starzl@fws.gov mailto:timothy_schroeder@fws.gov mailto:nick_starzl@fws.gov