SOW for PSU 311 for JUL 2023- JUL 2024 REV 2.pdf

SCOPE OF WORK

Temporary Lodging for Reserve IDT

USCG Port security Unit 311

San Pedro, CA 90731

1. Scope of Work:

a. Temporary Lodging for Coast Guard personnel.

b. Period of performance –

i. July 2023 –May 2024 (Actual dates to follow).

c. Total number of nights – 1,200.

d. Total numbers of rooms are 400 during the period of performance. Room types and dates:

The following room types and dates are required for July:

05 single occupancy rooms from 13 (check-in) to 16 (check-out) Jul 2023.

35 double occupancy rooms from 13 (check-in) to 16 (check-out) Jul 2023.

The following room types and dates are required for August:

05 single occupancy rooms from 17 (check-in) to 20 (check-out) Aug 2023.

35 double occupancy rooms from 17 (check-in) to 20 (check-out) Aug 2023.

The following room types and dates are required September:

05 single occupancy rooms from 14 (check-in) to 17 (check-out) Sep 2023.

35 double occupancy rooms from 14 (check-in) to 17 (check-out) Sep 2023.

The following room types and dates are required October:

05 single occupancy rooms for 19 (check-in) to 22 (check-out) Oct 2023.

35 double occupancy rooms for 19 (check-in) to 22 (check-out) Oct 2023.

The following room types and dates are required November:

05 single occupancy rooms for 16 (check-in) to 19 (check-out) Nov 2023.

35 double occupancy rooms for 16 (check-in) to 19 (check-out) Nov 2023.

The following room types and dates are required January:

05 single occupancy rooms for 18 (check-in) to 21 (check-out) Jan 2024.

35 double occupancy rooms for 18 (check-in) to 21 (check-out) Jan 2024.

The following room types and dates are required February:

05 single occupancy rooms for 22 (check-in) to 25 (check-out) Feb 2024.

35 double occupancy rooms for 22 (check-in) to 25 (check-out) Feb 2024.

The following room types and dates are required March:

05 single occupancy rooms for 14 (check-in) to 17 (check-out) Mar 2024.

35 double occupancy rooms for 14 (check-in) to 17 (check-out) Mar 2024.

The following room types and dates are required April:

05 single occupancy rooms for 11 (check-in) to 14 (check-out) Apr 2024.

35 double occupancy rooms for 11 (check-in) to 14 (check-out) Apr 2024.

The following room types and dates are required May:

05 single occupancy rooms for 16 (check-in) to 19 (check-out) May 2024.

35 double occupancy rooms for 16 (check-in) to 19 (check-out) May 2024.

a. Single Occupancy Rooms, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed

b. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

2. Requirements:

a. The place of performance MUST be within 15 miles from PSU 311 1001 S. Seaside Ave.

San Pedro, CA 90731.

b. Must be within the city limits of San Pedro, Long Beach, Torrance and Redondo Beach.

c. All rooms shall be non-smoking.

d. For operational purposes, ALL personnel shall be housed in one single hotel location.

e. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.

f. Room Cancellation deadline – 24 hours before day of stay.

g. All rooms shall include a refrigerator.

3. Regulations and standards:

a. The contractor shall ensure that all Berthing facilities provided must meet the following standards:

i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the

Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit

Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

ii. Facility shall minimally meet the requirements of three diamonds for an American

Automotive Association (AAA) rating.

iii. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex.

Highways, live music, construction, etc.).

4. Allowed contract charges:

a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641

c. US Coast Guard and its members do not pay for parking.

5. Personally charged services:

a. Contractor shall ensure alternate arrangements are made for any charges other than room rate.

b. Individual Coast Guard members will be responsible for all other valid charges. Examples:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts.

6. Invoicing:

a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b. Billing departments shall invoice as follows:

i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.

ii. Submit invoice to payment address listed on the Purchase Order (block 18a). You will submit proper invoices associated with this award through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/.

iii. In the course of a Continuing Resolution, all payments are subject to the Federal

Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF

FUNDS clause.

End https://www.ipp.gov/