SOW for NAC Lawn Care 13Apr22 DRAFT.pdf

US Department of Agriculture (USDA)

Statement of Work

USDA-FS National Agroforestry Center

Lawn Care Services

22 Apr 22

Contents Project General Information

1.0 Scope of Work

2.0 Background

3.0 Definitions / Technical Requirements / Tasks

4.0 Government Furnished

5.0 Contract Management

Project USDA-FS National Agroforestry Center Lawn Care Services

General Information

1.0 Scope of Work

Lawn care service for the National Agroforestry Center. 1945 North 38th Street, East Campus Loop – UNL, Lincoln, NE. The contract will be awarded for a Base Period and four (4) twelve-month Option Periods. Work will only occur during the lawn care season from April to November. The area is estimated at 1.6 acres.

2.0 Background

The location is on the University of Nebraska campus, on land leased to the USDA-Forest Service. Services were previously performed under a combined contract for grounds maintenance and snow removal on a firm fixed price monthly basis. The previous contract has expired.

3.0 Definitions / Technical Requirements / Tasks

DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

Lawn Maintenance. Mow & maintain entire lawn.

Contracting Officer (CO). The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized Representatives of the Contracting Officer (COR) acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the Contractor. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual does NOT have authority to change the terms and conditions of the contract.

Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

Contractor Representative. A foreman or superintendent assigned in accordance with the “CONTRACTOR EMPLOYEES” clause.

Frequency of Service.

Weekly. Mow and maintain entire lawn on west and east side and back of building, weekly during growing season. Weed eat lawn per cut to coincide with mowing.

Annual: Fertilize all turf areas, aeration annually, hardwood mulch around trees and in 2 planters in front of building

Leaf Collection: Leaf Collection and Removal in late October.

As Needed. Services performed on an as needed basis when conditions warrant.

Quality Control. Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the SOW.

Regular Workday/ Hours. The Government's regular (normal) working hours are from 08:00 a.m. to 04:30 p.m., Monday through Friday except (a) other days specifically designated by the Contracting Officer.

TECHNICAL REQUIREMENTS FOR LAWN CARE

The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide lawn care service in accordance with this specification.

LAWN MAINTENANCE AS NEEDED (APRIL - OCTOBER)

• Mow & maintain entire lawn on west and east side and back of building, weekly during growing season.

Maintain height of three (3 - 4) inches. Mowing area estimated to be around 1.6 acres. Clippings on lawn areas should be removed only when there is such a concentration of clippings on the grass that it might damage the live plants.

• Clippings will be removed from paved surfaces the day of mowing.

• Weed eat lawn per cut to coincide with mowing above. Weed eat around front sidewalks and driveway, east and south sidewalks, lamp posts on east and south side of building.

• Pick up all trash and limbs each mowing.

• Blow and remove debris from front entry way and front alcoves and back entrances and all sidewalks on front and back of building each mowing.

• Water grounds as needed to maintain green appearance of grass and heathy shrubs. Vendor to provide hoses and sprinklers. Hoses and sprinklers may be stored on West side of building. Government will not be responsible for security of hoses and sprinklers.

• Weed free (spray) all sidewalks, the 2 concrete planters in the front of the building, and driveway once a month.

All federal, state, and local regulations are followed when applying pesticides.

• Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inches of the edge surface and to a depth of 2.0 inches. Grass and weeds shall be removed and disposed of immediately after edging is performed.

• Insect and disease control will take place on an as needed basis. Other weeds should be controlled to prevent an infestation.

• Re-seed bare spots during the lawn maintenance season (March -October) in excess of more than 12 inches in diameter.

• Trim tree branches that interfere with ability to perform the lawn maintenance.

• Hardwood mulch in 2 planters in front of building and around trees and shrubs a minimum of 1" and maximum of 4" in depth.

ANNUAL

• Fertilization for all turf areas will occur in the fall (October). One (1) pound of nitrogen/1000 sq. ft will be applied at each period and an additional .5 pound of nitrogen/I 000 sq. ft can be applied to other areas in late summer as needed. The rate of nitrogen will be 1 pound/I 000 sq. ft.

• Fertilizer will be removed from sidewalks the day of the application.

• Aeration of grass areas will take place every year.

• Leaf collection and removal. Remove or mulch all leaved one time in late October after most have fallen, to prevent fire hazards and insect infestation.

4.0 Government Furnished

The Government will provide the Contractor the option of using certain Government owned facilities, equipment, materials, and utilities for use only in connection with this contract. The use of Government furnished property and services for other purposes is prohibited.

a. Government Furnished Facilities. The Government will not furnish or make available facilities to the Contractor.

b. Government Furnished Equipment. The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

c. Government Furnished Material. The Contractor shall furnish all materials required for the performance of this contract.

The Government will not provide any materials to the Contractor.

d. Availability of Utilities. The Government will not furnish utilities to the Contractor.

5.0 Contract Management

The Contractor shall manage the total work effort associated with the lawn care services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling with the COR and quality control. The Contractor shall provide an adequate staff of personnel with the necessary expertise to assure the performance and high quality of the work. The Contractor shall maintain an adequate workforce to complete work in a timely manner.

a. Contractor Furnished Items. Except for items listed in Section 4, the Contractor shall provide all facilities, equipment, materials, supplies, and services to perform the requirements of this contract. Material, equipment, and supplies provided shall meet the requirements specified by the COR and shall be of acceptable commercial grade and quality. Material used should be of a bio-degradable nature or if hazardous, quantities used should not exceed thresholds that become an environmental hazard. The Contractor shall maintain MSDS sheet for materials used in conjunction with the contract and made available to the COR for review.

b. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work in a timely manner.

c. Work Schedule. All work shall be performed when specified conditions warrant, prior to the start of each regular work day.

Changes to the work schedule shall be submitted at least one hour prior to designate completion time. Work shall be performed outside the Government1s regular working hours. If the Contractor desires to carry on work during regular working hours, or on Saturdays, Sundays, or holidays, prior approval shall be obtained from the COR.

d. Interference with Government Business. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

e. Protection of Government Property. During execution of the work, the Contractor shall take special care to protect Government property including work area, vehicles, and other government owned property from damage, tampering and theft. The Contractor shall return areas damaged because of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.