SOW for Industrial Fans bldg. 10263 and 5423.pdf

Statement of Work

FOR

INDUSTRIAL FANS BLDG 10263 AND 5423

Bldg. 10263

JBSA-Lackland, TX 78236

Bldg. 5423

JBSA-Camp Bullis, TX. 78257

4 November 2024

STATEMENT OF WORK

1 DESCRIPTION OF WORK:

The contractor shall provide all personnel, equipment, supplies, tools, materials, and non-personal services necessary to install six industrial ceiling fans in support of the 343rd Training Squadron (TRS), four at Lackland bldg. 10263 and two at Camp Bullis bldg. 5423, as defined in this Statement of Work

(SOW). Offerors shall inspect the site where services are to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

2 SPECIFIC REQUIREMENTS:

2.1 Building 10263

2.1.1 The industrial ceiling fans shall be mounted to structural steel beams and shall have stainless steel safety cables that are approximately 3/32” in diameter

2.1.2 The contractor shall hang industrial ceiling fans with mount from the manufacturer and installed in accordance with manufacturer specifications

2.1.3 The contractors shall make electrical connections from the industrial ceiling fans to the electrical panel

2.1.4 Contractor shall run applicable, fire code compliant cable from the fans to the fire relay panel

2.1.5 Contractor shall wire fans to power off if the fire suppression system is activated

2.1.6 All required electrical cable and wires shall be placed in electric metal tubing

(EMT) conduit, there shall not be any exposed cable or wires routed through the ceiling or walls

2.1.7 Contractor shall ensure automatic shutoff of all fans anytime the fire suppression system is activated. All required cabling that is routed to the fire relay panel shall be placed in steel conduit that is coated with red paint to easily identify cables running to fire relay panel

2.1.8 Contractor shall install fans to give the Government the option to operate independently or together

2.1.9 The contractor shall ensure all possible deflection, vibration, torque, and other such detrimental forces are taken into account, controlled, and eliminated as necessary

2.1.10 Operation of all four fans shall be controlled by one control panel mounted at a height of 4’ 6” to the steel support beam located closes to the south end of the modular office

2.1.11 The contractor shall provide and install all conduit, fittings, boxes, wire, and switches necessary to establish full and necessary electrical circuits and ensure a fully functional and code compliant ceiling fan system

2.1.12 Contractor shall install fans to have a minimum clearance of 10’ 6” from the ground

2.1.13 Contractor shall install fans to give 18” clearance from fire suppression system

2.1.14 Contractor shall install Fan 1 on main structural ceiling beam 63’ from the north wall and 15’ from the east wall. Fan shall be centered between vertical beams

2.1.15 Contractor shall install Fan 2 on main structural ceiling beam 32’ from south wall and 15’ from east wall. Fan shall be centered between vertical beams

2.1.16 Contractor shall install Fan 3 on main structural ceiling beam 22’ from the south wall of the modular office and 15’ from the west wall. Fan shall be centered between vertical beams

2.1.17 Contractor shall install Fan 4 on main structural ceiling beam 26’ from south wall and 15’ from west wall. Fan shall be centered between vertical beams

2.2 Building 5423

2.2.1 Industrial directional fans shall be mounted to structural beams

2.2.2 Contractor shall mount industrial directional fans with mounting equipment from the manufacturer and install in accordance with manufacturer specifications

2.2.3 Contractor shall make necessary electrical connections from fans to electrical panel

2.2.4 Contractor shall route all cable/wire through conduit, there shall not be any exposed cable routed through the ceiling or walls

2.2.5 Contractor shall provide and install all conduit, fittings, boxes, wire, and switches necessary to establish full and necessary electrical circuits and ensure a fully functional and code compliant ceiling fan system

2.2.6 Contractor shall install power controls to support beams located closest to the fan at height of 4 ½’ (see layout for further information)

2.2.7 Contractor shall mount fans in a direction that provides the most cooling and air circulation to work area

2.2.8 Contractor shall ensure all possible deflection, vibration, torque, and other such detrimental forces are taken into account, controlled, and eliminated as necessary

2.2.9 Contractor shall install Fan 1 from the ceiling support beam south of the modular office on the east side of building approximately 9’ from the east wall.

2.2.10 Contractor shall install Fan 2 from the southernmost support beam 6’ from the west wall (See attached project layout for more information)

3 PRODUCT SPECIFICATIONS:

Image of ceiling structural beams

3.1 (4) INDUSTRIAL CEILING MOUNTED FAN

3.1.1 Diameter: Approximately 8 ft

3.1.2 Number of Blades: 8

3.1.3 Sound at max speed: Approximately 55 decibels (dBA)

3.1.4 Overall Weight without the mount: Approximately135 lbs. (61 kgs)

3.1.5 Motor size: Approximately 1.0 hp

3.1.6 Variable Speed: Approximately 0 – 191 revolutions per minute (RPM)

3.1.7 Input power and required breaker: 100-125 VAC, 50/60Hz, 15A

3.1.8 Operation: Keypad & LCD Screen

3.1.9 Fan Controls: Speed Up/Slow Down, Forward/Reverse, On/Off

3.1.10 Mounting Safety Cables: Approximately 3/32” Stainless Steel Cable

3.1.11 Fire relay to shut off fans in case of fire suppression system activation

Image of ceiling structural beams

3.2 (2) INDUSTRIAL BEAM MOUNTED DIRECTIONAL FAN

3.2.1 Diameter: Approximately 30”

3.2.2 Input power: 100-120 VAC, 50/60 Hz

3.2.3 Weight: Approximately 67 lbs. (30.4 kg)

3.2.4 Max Amp: 9.46 A

3.2.5 Max Power: 702 W

3.2.6 Max Speed: Approximately 950 RPM

3.2.7 Sound at max speed: Approximately 72 dBA

3.2.8 Approximately 18’ power supply cord

3.2.9 Variable speed: Approximately 0-100

3.3 Delivery

The contractor shall be responsible for off-loading items from delivery vehicles and shall provide any additional equipment to accomplish the task. The contractor shall also be responsible for properly protecting the service entrance and flooring of the building in which the items are to be received. There is no loading dock available

3.3 Address

1350 Scott Dr

Building 10263

JBSA-Lackland, TX 78236

4301 Wilkerson Rd

Bldg. 5423

San Antonio, TX 78257

3.4 Site Maintenance

The contractor shall maintain work areas in a neat, clean, and safe condition. The contractor shall be responsible for providing, installing, and the removal of any temporary signage, barriers, barricade tape, etc. which may be required to control pedestrian in the work area.

The contractor shall collect all trash, debris, refuse, garbage, etc. (related to contractor personnel and this requirement). The aforementioned materials shall be removed from the site by appropriate means daily. Contractor shall not work or store materials in a manner that would hinder or otherwise block pedestrian circulation to exit corridors and doors in the event of an emergency or fire. Storage of materials shall be coordinated with the customer.

The contractor shall be responsible for freight, unpacking, delivery, installation, and disposal.

3.5 Clean up

The Contractor shall also remove all packaging materials from JBSA Lackland TX and shall be responsible for any refuse containers needed for trash and packing materials.. The contractor shall be responsible for returning the facility to its original state prior to installation and repairing any damage caused by the contractor’s personnel or equipment.

3.6 Site Program Manager/Point of Contact (POC)

The Contractor shall designate an on-site project manager as the Site POC for individual projects. The Site POC or alternate(s) shall be available during normal duty hours until project completion. The Site POC shall be the interface for all work site communications with the

Government, including quality, safety, and discrepancy matters.

3.7 Hours of Operation and Special Conditions

Work hours shall begin at 7:00 a.m. through 4:00 p.m., Monday through Friday, exclusive of

Federal holidays. At the option of the Government and with approval of the Contracting

Officer, work may be permitted on Federal holidays, weekends, or after 4:00 p.m. at no additional cost to the Government.

3.8 Warranty

Manufacturer and Standard Commercial warranties for individual pieces shall be provided along with contact information as well as any operation manuals.

4. ACCEPTANCE

Upon completion of the work, the units shall be subject to a final acceptance by the Mr. Daniel

Olivares, 210-671-0710 or Mr. Detra Whitfield, 210-671-6177 and Contracting Officer and/or designee.

5. RECORDS MANAGEMENT

The Contractor shall manage all data created for Government use or legally controlled by the

Government, in support of the functional activity or required by AF publication, IAW with the AF

Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN)

33-363 and Air Force Instruction (AFI) 33-364 (or their subsequent replacements)".

6. CONTRACT MANAGEMENT

No changes in or deviation from the scope of service shall be affected without a modification executed by the Contracting Officer authorizing such changes.

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