SOW for Cleaning Services for Mobile Test Fire Room.pdf

U.S. Department of Justice Bureau of Alcohol, Tobacco, Firearms &

Explosives

Firearms Operations Division

NIBIN MOBILE COMMAND VEHICLE TEST FIRE ROOM

ENVIRONMENTAL CLEANING

Statement of Work

1 July 2020

Table of Contents

EXECUTIVE SUMMARY

ORGANIZATION

BACKGROUND

OBJECTIVE AND SCOPE

1.0 BASIC CLEAN

2.0 CRIME GUN INTELLIGENCE VEHICLE VENTILATION FILTERS SENTRY AIR SYSTEMS 300

3.0 GT TABLETOP BULLET TRAP RECYCLE

4.0 CYBER NATIONAL RETRIEV ALL

5.0 KICK OFF MEETING

6.0 INSPECTION AND ACCEPTANCE

7.0 PERIOD OF PERFORMANCE

8.0 PLACE OF PERFORMANCE

9.0 PRICE

10.0 CONTRACT TYPE

11.0 PAYMENT PROCEDURES

12.0 CONTRACT FUNDING STATUS

13.0 ATF POLICIES, PROCEDURES AND STANDARDS

14.0 GOVERNMENT FURNISHED PROPERTY

15.0 CONTRACTOR FURNISHED AND MAINTAINED EQUIPMENT

16.0 RESERVED

17.0 CERTIFICATION OF INVOICES

18.0 PAYMENT

19.0 INVOICE PAYMENT

20.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

21.0 CENTRAL CONTRACTOR REGISTRATION (CCR)

22.0 KEY PERSONNEL

23.0 ACCESS TO RECORDS, DATA AND FACILITIES

24.0 QUALITY CONTROL

25.0 POINTS OF CONTACT

26.0 CONTRACT MANAGEMENT

EXECUTIVE SUMMARY

The Bureau of Alcohol, Tobacco, Firearms & Explosives (ATF), Firearms Operations Division (FOD) would like to acquire environmental cleaning services on a bi-annual, and as needed basis for four of its mobile firearms test fire units. These units are used to test fire firearms and submitting their results into the National Integrated Ballistic Information Network (NIBIN).

ORGANIZATION

Department of Justice (DOJ) Bureau of Alcohol Tobacco and Firearms (ATF) Firearms Operations Division (FOD) Crime Gun Intelligence Center Branch (CGIC)

BACKGROUND

FOD has four units that require scheduled servicing. Three of the units are three 6’X12’ trailers that have a variety of equipment onboard, to include a ballistic blanket, and a bullet trap built by Cyber National, called a Retriev All. This unit is a square cylinder filled with sand, that will require a vendor to empty the apparatus of the sand and ballistic material, sift out the fragments and then replace the sand.

This unit has two large doors that remain open when test firing is being performed.

The fourth unit is a crime gun intelligence vehicle that has an enclosed firearms test fire room that is approximately 6.5’X8.5’. This unit is covered with ballistic and soundproofing materials and contains a Savage Systems Tabletop GT that contains an oil and water mix that requires maintenance.

OBJECTIVE AND SCOPE

OBJECTIVE: The objective of this requirement is to provide maintenance to all four vehicles by providing a HEPA cleaning of all surfaces, inspecting bullet traps for any damage, and exchanging bullet trap parts to include sand, oil, water, nuts, bolts, pads and rubber fittings. All four units will require a Basic Clean. Three of the units will also require servicing of the Cyber National Retriev All, and one of the units will require servicing of the Savage Systems GT Table Top

SCOPE: This project will acquire expertise of a vendor that is certified and has the ability to provide a thorough cleaning of the entire domain in which the bullet traps reside.

Statement of Work Environmental Cleaning of Mobile Test Fire Units

This statement of work is for the cleaning and maintenance NIBIN Mobile Test Fire Units

1.0 BASIC CLEAN

The firearms test fire units will need to be cleaned twice yearly with the possibility of more depending on usage. Potential vendor should include a la carte pricing for unscheduled cleanings.

The scope of work is as follows:

• Visually inspect bullet trap components for wear/damage, compare with manufacturer's specifications, and inform the owner of any visual defects. Repair and maintain the bullet trap per manufacturer's specifications.

• Patch rubber pads, fittings and or hoses and replace as needed on the bullet trap(s).

• Fill both supply and safety bins with 3-month supply of ear protection and five disposable

P100 respirators.

• HEPA vacuum intake vents over the bullet trap

• HEPA vacuum and wet-wipe all surfaces.

• HEPA vacuum the shooting room/trailer floor and walls to a height of IO feet.

• Wet-wipe all horizontal and vertical surfaces.

• Wet-wipe the outside of all cabinets, equipment, and supplies in the ready area.

• HEPA vacuum floor/cabinet under and behind the bullet trap.

• HEPA Vacuum and wet-wipe surfaces behind the bullet trap area such as the back of the bullet trap, stations, walls, duct work, etc.

• Install tacky mats in the command vehicle AND leave a 3-month supply.

• Provide Field Wipes brand lead/metal toxin removal hand wipes & lead removal hand cleanser.

• Replace and/or tighten any loose or missing nuts and bolts on the exterior accessible areas of the bullet trap.

• Properly package, label, and dispose in UN-DOT approved containers all cleaning supplies and personal protective equipment as lead-contaminated hazardous waste created by this project.

Same-Day removal and proper disposal of the waste, according to Contractor1s HAZMAT Certification Requirements.

2.0 CRIME GUN INTELLIGENCE VEHICLE VENTILATION FILTERS SENTRY AIR

SYSTEMS 300

• Remove and package used pre-filters.

• HEPA vacuum the pre-filter housing unit only.

• Supply and install new pre-filters.

• HEPA vacuum and wet wipe floor in front of ventilation unit.

• Properly package, label, and dispose in UN-DOT approved containers range ventilation pre-filters, all cleaning supplies, and personal protective equipment as lead-contaminated hazardous waste created by this project.

• Same-Day removal and proper disposal of the waste, according to Contractor's HAZMAT

• Leave an extra HEPA filter for the Sentry Air System 300.

3.0 GT TABLETOP BULLET TRAP RECYCLE

• This recycle is to remove spent lead projectiles from the bullet trap.

• The spent lead projectiles will be containerized and brought to a metal recycler.

• Visually inspect bullet trap components for wear/damage, compare with manufacturer's specifications, and inform the owner of any visual defects.

• Replace and/or tighten any loose or missing nuts and bolts on the exterior accessible areas of the bullet trap.

• Properly package, label, and dispose in UN-DOT approved containers all cleaning supplies and personal protective equipment as lead-contaminated hazardous waste created by this project.

• Same-Day removal and proper disposal of the waste, according to Contractor's HAZMAT

4.0 CYBER NATIONAL RETRIEV ALL

• This recycle is to remove spent lead projectiles from the sand inside the bullet trap.

• Sifting the ~70 pounds of sand contained inside the Retriev-All.

• Replacing the sifted sand to the Retriev-All and adding any additional new sand needed to fill.

• Replace the rubber insert that holds the sand in place.

• Remove lead and clean all exterior portions of the Retriev-All.,

• The spent lead projectiles will be containerized and brought to a metal recycler.

• Visually inspect bullet trap components for wear/damage, compare with manufacturer's specifications, and inform the owner of any visual defects.

• Replace and/or tighten any loose or missing nuts and bolts on the exterior accessible areas of the bullet trap.

• Properly package, label, and dispose in UN-DOT approved containers all cleaning supplies and personal protective equipment as lead-contaminated hazardous waste created by this project.

• Same-Day removal and proper disposal of the waste, according to Contractor's HAZMAT

5.0 KICK OFF MEETING

Attend a kick-off meeting 5 days after contract award. Meet with the Technical POC, to discuss approach, policies, and procedures.

6.0 INSPECTION AND ACCEPTANCE

Services under this contract will be inspected and accepted by the technical POC at the location of the equipment. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance in accordance with the appropriate inspection and acceptance clause.

The basis for acceptance shall be compliance with the Requirements/objectives/constraints set forth in the contract, and other terms and conditions of the contract. Deliverable items rejected shat) be corrected in accordance with the applicable clauses.

7.0 PERIOD OF PERFORMANCE

The period of performance for this requirement will be for (1) base year with (4) option years. (This includes a clearance process of 90 days).

8.0 PLACE OF PERFORMANCE

The primary place of work shall be at the ATF National Laboratory at 6000 Ammendale Road, Beltsville, Maryland, 20705.

9.0 PRICE

All proposals should include all anticipated charges, except travel and per diem that is allowable under Federal Travel Regulations (local travel in not reimbursable). Contractor can bill for exact costs for associated travel, lodging, and per diem, but will not be allowed to charge any additional General and Administrative or profit on top of travel, lodging, and per diem that occurred while on travel.

10.0 CONTRACT TYPE.

The results of this contract will be firm fixed priced contract.

11.0 PAYMENT PROCEDURES

ATF requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by CLIN. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor. Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at 202/648-7860.

If it is determined, that the amount billed is incorrect, the Government may revise the invoice, or the Contractor may be required to submit a revised invoice.

To constitute a proper invoice, each invoice must include the following information and/or documentation:

Name, address and telephone of the Contractor; Date of invoice and invoice number;

Contract number; also modification number, if applicable; and task order number and its modification, if applicable; Description of the supplies/services rendered {including hours incurred and billing rate, if applicable);

A schedule depicting the following information:

• Amount Invoiced by Task

• Authorized Amount by Task

• Remaining This Period by Task

• Cumulative Amount Invoiced by Task

• Value of Contract Balance by Task

Name of Contracting Officer's Representative (COR); Travel and ODCs Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause shall be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this contract."

BY: TITLE: DATE:

12.0 CONTRACT FUNDING STATUS

The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 85 percent of the contract's amount{s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract's expiration date; whichever is sooner. The contractor is cautioned that performance of work above the contract's ceiling is at the contractor's risk.

13.0 ATF POLICIES, PROCEDURES AND STANDARDS

The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

• Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

• NIST Special Publication 800-53

• ATF Minimum Security Requirements for Contractor Off Site Labs

• ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation

Users

Section 508 of the Rehabilitation Act (29 U.S.C . 794d), Subpart B - Technical Standards, 1 J 94.2 J, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

14.0 GOVERNMENT FURNISHED PROPERTY

ATF will provide the following government furnished property:

• Escorted access to test fire units.

15.0 CONTRACTOR FURNISHED AND MAINTAINED EQUIPMENT

The Contractor will have available and maintain the special vacuum equipment necessary to conduct the Bullet Trap Recycle described in this contract. .

16.0 RESERVED

17.0 CERTIFICATION OF INVOICES

17.1 The Payment Office listed on the first page of the Award Document will make payment upon receipt of an accepted and properly submitted invoice.

17.2 Invoices/vouchers will be completed and submitted in accordance with this Section 5(b) - Electronic Invoicing. The final invoice will be paid upon Government acceptance of the final deliverable. Please also provide a copy of the invoice to the Contracting Officer.

17.3 The COR's certification of acceptance is an integral part of the correct invoice/voucher discussed in the 11 Dis counts for Prompt Payment" clause, Section I (FAR Clause 52.232-8).

17.4 Upon certification, the COR will forward the invoice/voucher to the Payment Office, as appropriate.

17.5 The Invoice/Voucher shall include:

o Contract or other authorization number (b) Product or service description.

o Quantities received, if applicable.

o Date(s) property or services accepted.

o Signature, printed name, title, phone number, and mailing address of the receiving official.

o POC to discuss invoice issues.

18.0 PAYMENT

Payment for all supplies and services shall be made upon Government acceptance, in accordance with the appropriate Payments Clause, FAR 52.232-7.

19.0 INVOICE PAYMENT

• ATF strongly encourages contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

• Each invoice must be a proper invoice in accordance with FAR 32.905. Contractors able to submit invoices electronically should submit each invoice to financebranch @atf.gov with a copy to the COR. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at (202) 648-7860.

20.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

20.1 ELECTRONIC MAIL.

Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

21.0 CENTRAL CONTRACTOR REGISTRATION (CCR)

The selected contractor must have an active registration in the CCR database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

22.0 KEY PERSONNEL

The Contractor shall provide the disciplines necessary to perform the tasks listed. The Government reserves the right to reject proposed personnel if they do not meet the qualifications defined in the methodology for the positions requested. The Government does not expect the Contractor to waste Government time and money on personnel that are not suitable for the qualifications required and described below.

The Government also reserves the right to reject proposed personnel substitutions if they do not meet qualification requirements. The Contractor shall absorb any costs resulting from substitutions of personnel initiated by the Contractor if they are deemed unsuitable. If a Contractor employee hired under this contract resigns or is released, the COR shall be notified immediately. The COR will provide the Contractor a copy of the out-processing checklist for clearing the building. The employee must complete this checklist prior to final out-processing.

A variety of skill sets are needed for resources associated with this Statement of Work. The Contractor shall provide a qualified team of experts with a variety of skill sets needed for resources associated the listing of Oracle products. The contractor shall provide the following below listed personnel (titles or categories not necessarily the same as those being proposed) in sufficient numbers and with the skills and experience levels necessary to perform all the tasks identified in this SOW.

23.0 ACCESS TO RECORDS, DATA AND FACILITIES

The contractor shall permit the CO and/or designated representative(s) access at any reasonable time to all records, data and facilities used in performance for the services covered in this SOW.

24.0 QUALITY CONTROL

The contractor shall develop, implement and maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action and procedures necessary to affect quality control of all performance and products provided under the contract. The program shall allow inspection and evaluation by the Government, and shall be applicable to all subcontractors and members of the contractor's team, as appropriate.

25.0 POINTS OF CONTACT

The following ATF points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance should be referred to:

Bureau of ATF

Attn: Brian Wilkins, Contracting Officer (CO) 99 New York Avenue, NE, Washington, DC 20226 Phone: (v) 202/648.9120

Attn: Robert Wells, Technical POC (COTR) 99 New York Avenue, NE, Washington, DC 20226 Phone: (v) 202/648.7714

26.0 CONTRACT MANAGEMENT

Notwithstanding the contractor's responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer's Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

• Contracting Officer (CO): The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority.

• In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

• The CO is Brian Wilkins (see 25.0). During any absence of the CO, identified for this contract, other warranted CO’s from ATF may authorize work under the contract.

• Contracting Officer's Representative (COR). A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.

• Technical POC: Robert Wells is the POC at the Ammendale facility. A Kick-off Meeting will be held 5 days after contract award.