SOW FOR BLDG. #306 REPAIR FAN BLOWER ASSEMBLY OF AIR HANDLING UMIT_ (1).doc

UNITED STATES DEPARTMENT OF AGRICULTURE

BELTSVILLE AGRICULTURAL RESEARCH CENTER

FACILITIES SERVICE

ENGINEERING AND CONSTRUCTION BRANCH

BUILDING 426A, BARC-EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

STATEMENT OF WORK AND SPECIFICATION

TO

REPAIR THE EXISTING BOLAND TRANE FAN BLOWER ASSEMBLY OF THE AIR HANDLING UNIT IN BLDG. 306 MECHANICAL ROOM

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

March 2021

STATEMENT OF WORK

PROJECT NUMBER:

PROJECT LOCATION: Beltsville Agricultural Research Center (BARC), Bldg. #302, Beltsville, Maryland 20705 DESCRIPTION OF WORK: To Repair/Rebuild the Blower Assembly of the Boland Trane Air handling Unit in Bldg. #306 mechanical Room. By Removed for repair and rebuild equipment: frame, belts, blower housing, blower wheel, bearings, shafts, pulleys, fan housing flex connector, springs and thrust restraint brackets. Repairing the following equipment: Shaft, blower housing, frame & blower wheel Rebuild/Replace/Remanufacturing Part: belts, thrust restraint bracket, bearings, springs, pulleys & fan housing flex connector. Starting and Testing Air Handler Unit upon completion of work. Clean up and demobilize from the project Site.

In accordance with this contract, the contractor shall provide all labor, material, equipment, and transportation to include all accessories and incidentals necessary to complete this job to government requirements. The facility under this contract may contain asbestos materials. The contractor(s) is/are warned not to disturb any asbestos material during the performance of this work. Should the contractor encounter any material that in his judgment may contain asbestos, he must stop work immediately and notify the contracting officer (CO) within 24 hours.

Prior to commencing work, the contractor is required to obtain Construction Authorization, vehicle permits, and identification badges. These can be obtained from the Engineering and Construction Office, Building 426A, BARC-East, Beltsville, Maryland. Vehicle permits and identification badges shall be returned to the Government prior to the final payment being issued.

NOTE: THE CONTRACTOR SHALL NOTIFY THE GOVERNMENT TECHNICAL REPRESENTATIVE ON 301-504-8434 at least 24 HOURS BEFORE ANY WORK IS SCHEDULED TO START. All contractor's work shall be monitored and inspected by BARC personnel and done in accordance with the Statement of Work and attached drawings, specifications, graphics, BARC Special Conditions, and performed in accordance with all federal, state, and local regulations as well as all applicable local building codes, Construction Standards and Codes, Americans with Disabilities Act, local and State traffic codes, Maryland Department of the Environment, the Maryland Highway Specifications, and the Maryland Department of the Environment Regulations concerning Clean Water Act. In the event of conflict, the most stringent regulation shall prevail.

Scope of Work:

To Repair/Rebuild the Blower Assembly of the Boland Trane Air handling Unit in Bldg. #306 mechanical Room. By

Removed for repair and rebuild equipment: frame, belts, blower housing, blower wheel, bearings, shafts, pulleys, fan housing flex connector, springs and thrust restraint brackets. Repairing the following equipment: Shaft, blower housing, frame & blower wheel Rebuild/Replace/Remanufacturing Part: belts, thrust restraint bracket, bearings, springs, pulleys & fan housing flex connector. Starting and Testing Air Handler Unit upon completion of work. Clean up and demobilize from the project Site.

The following work shall be performed:

A. Mobilization

· Mobilize all necessary personnel, specialized tools and equipment, shoring, soil stabilization approved materials, dumpsters, safety items, etc., to commence work after point of award of the contract and approval of submittals from the COR.

· Dumpster locations shall be coordinated with the COR as well as the final approval of that location.

· Contractor shall submit a construction schedule to the COR. Contractor shall coordinate with Using Activity through the COR for the construction schedule 10 business days after issuance of the Notice to Proceed and prior to beginning construction.

· Hours of service shall be Monday – Friday between 7:30 a.m. – 4:00 p.m. Contractor shall not work on government holidays or weekends. Any work performed other than normal working hours shall be approved by the CO in advance.

· Contractor shall request, through the COR, an outage to any utility a minimum of 2 days in advance. See general requirements and government special conditions.

B. Demolition and Re-Use of the Blower Assembly Unit

· The contractor shall protect areas that are not to be disturbed or not within the area of work from dust, debris and possible damage.

· The Contractor shall remove the following parts of the Blower Assembly Unit to be Repaired/Replaced/Factory Rebuilt: frame, belts, blower housing, blower wheel, bearings, shafts, pulleys, fan housing flex connector, springs and thrust restraint brackets.

· The Contractor shall remove the following parts of the Blower Assembly Unit to be Repaired/Replaced/Factory Rebuilt: Shaft, blower housing, frame & blower wheel.

· The Contractor shall remove the following parts of the Blower Assembly Unit to be Repaired/Replaced/Factory Rebuilt: belts, thrust restraint bracket, bearings, springs, pulleys & fan housing flex connector.

C. Installation of Repaired/Replaced/Factory Rebuilt Boland Trane Blower Assembly Parts and Equipment

· The contractor shall Repair, Replace or Factory Rebuild the following Boland Trane Proprietary Parts and Equipment that shall meet the original design specification so as to allow the Air Handler to function to original Manufactures Specifications: The frame, belts, blower housing, blower wheel, bearings, shafts, pulleys, fan housing flex connector, springs and thrust restraint brackets.

· The contractor shall Repair, Replace or Factory Rebuild the following Boland Trane Proprietary Parts and Equipment that shall meet the original design specification so as to allow the Air Handler to function to original Manufactures Specifications: The Shaft, blower housing, frame & blower wheel.

· The contractor shall Repair, Replace or Factory Rebuild the following Boland Trane Proprietary Parts and Equipment that shall meet the original design specification so as to allow the Air Handler to function to original Manufactures Specifications: The belts, thrust restraint bracket, bearings, springs, pulleys & fan housing flex connector.

· The contractor shall use the drawing and pictures as a reference tool. I field site visit is required to get a full understanding of the existing condition of the Bldgs. As well as size and Bldg. layout.

· The contractor shall Start and Testing Air Handler Unit Blower Assembly for operation functionality and meeting manufactures Specification Compliance.

· CLEAN-UP & FINAL PUNCH LIST: The contractor shall clean the site of any loose debris and schedule a final walk thru with Contracting Officer technical representative (COR) and Contracting Officer (CO). Upon completion of all punch list items, the parking passes and badges remitted to the (COR). The Contractor and the COR will instruct the CO that the contract has been to the completed in its entirety. Once the Site has been inspected by the COR and has been approved the Contractor shall de-mobilize from the site within Two (2) Business Days.

· The contractor shall provide at least a one-year warranty on the Work/Labor. The contractor shall indicate the years of the warranty upon submission of proposal.

· The contractor shall field verify all field conditions, measurements, quantities and safety constraints prior to bidding and forward any discrepancies or concerns to the Contract Office Representative (COR). Otherwise it’s our intent that all is inclusive of everything regardless of quantity, measurement or level of protection required to accomplish scope of work.

General:

A. Demolition: The contractor shall remove and dispose of Government property, all items indicated as TO BE REMOVED. Such items become the property of the contractor and shall be loaded, transported per applicable DOT regulations, and disposed at approved landfills.

B. Field Verification: The contractor is responsible for field verification of all measurements, quantities and field conditions prior to commencing work.

C. Staging: All equipment, supplies and materials for this contract shall be stored in the work area at the contractor’s risk. The buildings and grounds at BARC will be secured at the end of each day by BARC Security. The security at BARC is not responsible for any of the contractor's stored material, equipment, either inside or outside the building at any time.

D. Construction Project Schedule: See contract, FAR 52.236-15 Schedules for Construction Contracts. The Contractor will not begin actual work until the construction project schedule has been approved by the Contracting Officer. The Contractor shall submit one electronic copy of the updated construction project schedule with each progress payment request.

E. Contract Inspector’s Daily Report: Contractor shall submit to the Contracting Officer a daily report listing the names of all those present on the job site each day, along with their Job Classification, hours of work and a brief description of the work performed by each on that day. The Contract Inspector’s Daily Report is to be submitted at the beginning of work each day for the previous day’s work and shall be maintained throughout the term of the contract.

F. Formal Meetings: Any meeting (deemed formal by the contractor, the COR, or the Contracting Officer) will have the minutes of said meeting prepared by the contractor (and a copy provided to the Contracting Officer). The minutes will include: Date, Name of Attendees (with contact info), Old Business, and New Business subjects (or narratives). Regardless of who requests a meeting (the COR or the Contractor or the Contracting Officer) the contractor may be required to provided hard copy pictures of the issues to be discussed. Each issue will be linked to a contract specification section number and/or subject area by page number. Issues discussed will also include an action/completion date.

G. Safety Submittals: Contractor shall submit a "site specific" Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor are subject to confiscation and will be reported to the Contracting Officer. Note see the enclosed sample of a Site-Specific Safety Plan.

H. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on the attachment “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

I. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and also for proposed work for the subsequent two weeks (a two week “look-ahead”)involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.

J. Contractor and sub-contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

K. Contractor shall provide to the Contracting Officer for approval, copies of Safety Data Sheets (SDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

L. Hot and Grinding Work Permits: The Contractor will not be permitted to work without this permit when performing Hot and Grinding Work.

M. Scheduling: The total contract period shall be 30 calendar days from the point of contract award. A period of 5 calendar days shall be allotted for the submittal, 5 calendar days for review and re-submit process. A period of 5 days shall be allotted for ordering materials. The work on-site shall be limited to one forty (30) calendar days. The final inspection shall be scheduled a maximum of 28 calendar days from point of contract award, leaving 2 days for punch list remedies. The contractor shall submit a copy of his proposed schedule to the CO for approval. Please note that the shipping time line is 5 delivery time after approved submittals. The actual construction work period shall be 20 calendar days.

N. Submittals: The contractor shall submit the manufacturer’s technical data sheets and shop drawings for the items listed in the Submittal Registry 5 calendar days from the point of contract award. Each submittal shall be attached to a Submittal Transmittal Form (enclosed), signed by the Contractor, and delivered to the Contracting Officer. Provide 6 copies of each material submittal. All Aquatherm materials shall list name of each product to be used identified by manufacturer and product number.

O. Coordination: The contractor shall coordinate with the COR, with adequate notice, all work which will require an inconvenience or work stoppage to Government personnel due to noise, dust, extreme temperatures or interruption in utilities.

P. Complete Work: It is the intent of this project to contract for a complete, functioning mechanical and or electrical system, finished in all respects, accomplished by mechanics skilled in the trades involved and performed in the highest standards of workmanship.

Q. Contractor Guaranty and Warranty: All contracted work shall be guaranteed by the contractor for a period of one (1) year for labor from the date of final acceptance against defective materials, design and workmanship. The material shall be as specified in the manufacture’s specifications but at least one year. Upon receipt of notice from the Government of failure of part or parts of the guaranteed equipment during the warranty period, the affected part or parts shall be replaced within 48 hours with new parts by and at the expense of the contractor. ALL WARRANTIES SHALL BE TURNED OVER TO THE COTR PRIOR TO FINAL INVOICING.

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