SOW FNARS HF Antenna Install at Oregon V2.pdf

FEMA, Office of National Continuity Programs FEMA National Radio System (FNARS)

HF Antenna Installation at

Oregon Emergency Management Statement of Work (SOW)

September 6, 2024

PREPARED BY:

Federal Emergency Management Agency Office of National Continuity Programs

Continuity Communications Division

Location:

Oregon Emergency Management 3930 Fairview Industrial Dr. SE, Salem, OR 97302

Contact:

Contracting Officers Representatives (COR): Stephen Powell Technical Monitor (TM): Stephen Powell Stephen.powell@fema.dhs.gov Office: 1-540-542-3103, Cell: 1-771-202-0355

DHS/FEMA

Mt. Weather MWEOC 19844 Blueridge Mountain Rd.

Bluemont, VA 20135

References:

Attachment A: Overhead view of the building with antenna and conduit marked.

Attachment B: Center mast mount and conduit entrance.

Attachment C: Antenna corner post (1 of 4, identical) Attachment D: Antenna conduit path.

Attachment E: Antenna conduit going into roof penetration cabinet.

Attachment F: Roof Penetration box with pull string.

Attachment G: Roof Penetration box conduit into building grounding point.

Attachment H: Grounding point to IT Room conduit in floor.

Attachment I: Conduit through floor to IT Room.

Attachment J: Cable Tray the length of IT Room.

Attachment K: Radio cabinet placement.

Attachment L: Facility floorplan.

Attachment M: US Antenna Products HF Antenna Data Sheet.

mailto:Stephen.powell@fema.dhs.gov

Specific:

1) Installation of USAP 1942 HF Antenna.

a) The contractor shall install a USAP 1942-RT antenna on the roof top per the manufacturer’s specifications in the designated location. (USAP 1942-RT Antenna Kit provided by FEMA, conduit and roof mounting points installed by FEMA) (Attachment A)

b) The building is two stories tall, and the roof is accessible via an interior ladder access on second floor.

c) Center mast to be attached to existing center mounting pole with FEMA-provided pipe-to-pipe clamps. (Attachment B)

d) The antenna is to be mounted to the provided 4 corner point eye-loops. (Attachment C)

e) Antenna grounding is to be attached to the 4 corner masts via drilling bolt-holes and using FEMA-provided 3” bolts, nut, and grounding lugs.

f) Antenna grounding to be tied together at the center mast via drilling bolt-hole and using FEMA-provided 3” bolt, nut, and cable ring terminals.

2) Installation of new transmission line and grounding.

a) The contractor shall install FEMA-provided Andrew LDF4-50A ½” Heliax through the existing designated 2 inch conduit (silver color) between the 1942 antenna balun and the Surge Guard lightning protection at the facility-provided indoor grounding point. Approximant distance of +/- 150 feet. (Attachments D, E, F, G, H)

b) The contractor shall install FEMA-provided “N” Male connectors (part number: L4TMN- PSA) at each end of the transmission line to be connected to the antenna balun and surge guard.

c) The transmission line shall be physically secured to the center antenna mast with FEMA-provided cable hangers.

d) The contractor shall install FEMA-provided LDF4-50A ½” Heliax transmission line grounding kit onto the hard line at the base of the antenna prior to entry into the conduit.

e) The contractor shall install FEMA-provided, NexTek Surge Guard-Lightning Protector (part number PTRONFONF80S) to the indoor facility grounding bar. (Attachment G)

f) The contractor shall install FEMA-provided Andrew LDF4-50A ½” Heliax transmission line between the Surge Guard lightning protector and the FNARS radio rack through customer provided conduit and customer’s prescribed path to the IT rack room, leaving sufficient slack to allow the rack to be moved 5 feet in any direction if needed.

Approximant distance of +/- 50 feet. (Attachments H, I, J, K)

g) The contractor shall install government furnished LDF4-50A “N” Male connectors (part number: L4TMN-PSA) on each end of the transmission line at the Surge Guard and the other end to be connected to the to the FNARS radio rack. Transmission line to be secured neatly from cable tray to rack location.

h) If the FNARS radio rack is not on-site at the time of antenna installation, contractor to terminate the length of the hardline to reach to the floor of the IT rack room where the FNARS radio rack will be set, then roll up and secure above rack placement location.

(Attachment K)

i) Grounding and Bonding

a. The Contractor shall install all grounding and bonding according to the U.S

National Electrical Code (NEC) and R56 grounding codes. FEMA will provide #2 copper ground wire and grounding lugs.

b. Either as part of, or in addition to, the above listed grounding and bonding requirements, the following grounding and bonding shall also be completed:

i. Install #2 copper ground wire through the installed 2 inch pipe and NEMA weather box to the center mast non-penetrating mount and the customer provided grounding bus bar.

ii. The contractor shall install ground wire to the lightning protection device if needed.

j) Weather Sealing

a. The contractor shall provide and install, by industry standards and following manufacture recommendations, new weather seal material on the LDF4-50A cable/connector at the antenna balun RF connector.

b. The contractor shall provide and install, by industry standards and following manufacture recommendations, new weather seal material on the LDF4-50A ½” hard line ground kit at the antenna base.

c. Weather seal the PVC conduit at both ends and around the NEMA weather box as needed with UV resistant silicone.

3) Testing

a) The contractor shall preform a 2 to 30 MHz VSWR sweep along with DTF sweeps documenting the as is installed length of the hardline run and the length to the antenna balun on the newly installed antenna/transmission line system.

b) All discrepancies in the installation of the antenna/feedline assemblies found to be outside manufactures specifications shall be addressed and the testing & documentation process repeated.

c) The contractor shall provide an electronic copy of the sweeps to the TM/COR in .JPG format.

4) Documentation

a. The contractor shall provide the COR/TM the electronic VSWR & DTF files in .JPG electronic format.

b. Create and provide to the COR/TM, a “as installed” report with drawings for the antenna, transmission line, and ground systems. The report shall include, but not be limited to, the type of hardline and connectors to include part numbers along with the various lengths of feedlines between the radio rack, lightening protector, grounding kit, and antenna balun. It should also document the grounding and bonding of the system.

c. Take and provide to the COR, “as installed” pictures of the antenna, feedline, and grounding systems.

5) Trash & debris removal

All trash & debris generated during the installation including shipping containers, packing material shall be collected & contained throughout the process and removed from the facility at the end of the install. All materials removed from the facility shall be properly disposed of in accordance with all Federal, State, and local Laws & Regulations

Deliverables:

1. USAP 1942-RT antenna installed per SOW.

2. Transmission line, grounding and Surge Guard installed per SOW.

3. Testing.

4. Documentation.

5. Trash & debris removal completed.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested and the final documentation has been delivered to and accepted by the COR.

Period of Performance (POP): All work shall be completed by the contractor within 30 calendar days from the award date of the resulting order.

General Requirements:

1. The contractor shall provide all labor, personnel, equipment, tools, hardware, materials and supplies not furnished by the Government necessary for completion of all tasks.

2. The contractor shall schedule a start date for the project within 5 calendar days of receipt award for this project. The contractor shall coordinate with the COR and/or the Technical Monitor (TM) in advance of commencing any work.

3. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

4. The COR will work with the contractor to determine if any inspections and/or permits are needed.

5. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours from the start of the project.

6. The Contractor shall establish that FEMA NCP is the owner of record of all materials procured for this project, such that FEMA NCP may exercise all warranty and technical support rights following final acceptance.

7. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the Contracting Officer Representative (COR)/Contracting Officer (CO).

8. Environmental Issues: Contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the Contractor will be reported to the onsite Technical Monitor or the COR.

9. Telephone: Telephone service should not be expected to be available onsite for the Contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

10. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities if needed Utilities: If the Contractor requires a generator(s) then the Contractor must provide one.

11. Contractor employees working onsite shall wear an identification badge that at minimum displays the Contractor name, the employee’s photo, and the employee’s name. All

Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

12. The Federal Government owns the hardware and associated systems. The contractor shall use only such equipment in support of requirements outlined in this SOW.

13. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

14. The Contractor shall coordinate services, deliverables, and delivery schedules with the

COR or his/her designee, with the understanding that all work shall be within scope of this SOW. Contractor shall submit all deliverables to the COR for inspection and acceptance.

15. All cyber identity and cyber attribute data—including data at rest, data in transit, generated data, and metadata—will always remain the property of the United States Government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the Contractor shall return all Government-owned data to FEMA on an appropriate storage medium and will definitively purge all Contractor-owned equipment of Government-owned data.

16. Normal business hours shall be Monday thru Friday, from 8:00 a.m. to 4:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the COR. The Contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. Contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with Security. For emergency work, information will be provided as soon as it is practical, but Contractors will not be able to access sites until vetting procedures are complete. Contractors will be escorted by a properly cleared/badged Government employee. The Contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

17. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process and removed from the facility at the end of the install.

18. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph 3). below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3). The following coverage is the minimum insurance required for work Under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage w ritten on the comprehensive form of the policy of at least $500,000 per occurrence.

Attachment A: Overhead view of the building with the antenna location specification.

Attachment B: Center Mast Pipe and Conduit Entry (Pull-String installed)

Attachment C: Corner Mounting Point (1 of 4, identical)

Attachment D: Antenna conduit looking towards antenna area.

Attachment E: Picture of Antenna conduit (silver, far left) going into roof penetration cabinet.

Attachment F: Roof Penetration Weather Proof Box with conduit and pull string.

Attachment G: Roof Penetration Box conduit penetrating the roof inside.

Attachment H: Lightning protection to floor conduit path.

Attachment I: Floor conduit to IT room below.

Attachment J: Cable tray across IT room.

Attachment K: Cable tray to radio cabinet placement.

Attachment L: Building floorplan.

Attachment K: LDF4-50A to N Male Connector (PN: L4TNM-PSA)

Attachment M: US Antenna Products HF Antenna Data Sheet

MODELS: 1942- RT

1942- TA

1942- GM

2.0 to 30.0 MHZ HF BROADBAND ANTENNAS

This 1942 NVIS compact, antenna is available in three separate models.

The 1942-RT (Roof Top) is designed for a semi-permanent roof top installation. Its small footprint (less than 50 ft. square) allows straightforward mounting on flat roof commercial buildings. Since it is designed to be mounted on existing roofs it does not require roof penetrations for installation.

The 1942-TA (Transportable Antenna) comes with ground anchors, and nylon bags which are easily carried to any cleared area for assembly. The TA antenna may be set up using non penetrating mounts when the ground condition does not allow for penetration. (Part Number: NPAM1942)

The 1942-GM (Ground Mount) antenna is essentially identical to the transportable version except it is meant for a semi-permanent to permanent installation. The anchors are more substantial and there is no carry bag.

Attachment M: US Antenna Products HF Antenna Data Sheet, Continued

2.0 to 30.0 MHZ HF BROADBAND ANTENNAS

Electrical Characteristics 1942-RT 1942-TA 1942-GM

Frequency range 2.0 — 30.0 MHz 2.0 — 30.0 MHz 2.0 — 30.0 MHz

Power Rating 1 kW Ave / 2 kW PEP 1 kW Ave / 2 kW PEP 1 kW Ave / 2 kW PEP

Polarization Horizontal and Vertical Horizontal and Vertical Horizontal and Vertical

Elevation Radiation Pattern Near Vertical Incidence Skywave

Near Vertical Incidence Skywave

Near Vertical Incidence Skywave

Nominal VSWR 2.5:1 1.8:1 1.8:1 Input impedance 50 Ohms 50 Ohms 50 Ohms Input connector Type "N" Type "N" Type "N" Coaxial Cable Not Included 75 Ft (23m) LMR 240 Not Included ** Low Power Models are

1942-RT-LP,

1942-TA-LP and 1942-GM-LP Respectively

Attachment M: US Antenna Products HF Antenna Data Sheet, Continued

Mechanical Characteristics 1942-RT 1942-TA 1942-GM

20 ft. / 6.13 m 20 ft. / 6.13 m 20 ft. / 6.13 m

Construction Aluminum Mast Aluminum Mast Aluminum Mast Stainless Steel Elements

And Ground Radials Stainless Steel Elements

And Ground Radials Stainless Steel Elements

And Ground Radials

Guy Wires Solid Polyurethane coated Kevlar® coated guy wires

(4)

Polypropylene hollow braid rope (4 guys w/ tensioners)

Braided Polyurethane coated Kevlar® coated guy wires (4) Maximum Wind Speed (no ice) 110 MPH (177 km/h) 59 MPH (95km/h) 110 MPH (177 km/h) Deployment Area 50 ft. square (15.25 m) 50 ft. square (15.25 m) 50 ft. square (15.25 m) Net weight** 150 Lbs. (60 Kg) 44 Lbs. (32 Kg) 70 Lbs. (32 Kg) Shipping weight 194 Lbs. (88 Kg) (4 pkgs.) 50 Lbs. (23 Kg) (2 boxes) 86 Lbs. (39 Kg) (2 boxes)

Erection Time Varies by building, complete installation in about one day.

2 people Less than 30 minutes

2 people Less than 120 minutes

**Roof Top Weight excludes ballast, but includes optional sled kit

Kevlar® is a Registered Trademark of DuPont

OPTIONS:

1942-SK: This kit contains 5 modified non penetrating roof sleds with rubber mats. This allows quick, and easy installation of the 1942 RT system.

NPAM1942: This kit allows for installation on ground surfaces where penetration is not permissible. (Net weight: 32 Lbs. / 15 Kg)

VSWR depends upon the height of the antenna above ground, ground conditions, and the influence of other structures or antennas in the vicinity. The specification is for ideal conditions.

United States Antenna Products, LLC – 5263 Agro Drive, Frederick, MD 21073

Phone 240-341-7120 Fax 240-341-4980 www.usantennaproducts.com http://www.usantennaproducts.com/