SOW - FMS BLDG 15 - NON-IDIQ - 6-14-22.pdf

VACT ‐ West Haven, CT FMS Building 15 – NON‐IDIQ Package 2

STATEMENT OF WORK

FMS

BUILDING 15

FURNITURE PACKAGE 1

689‐22‐4‐XXXX‐XXXX

(Items NOT offered on IDIQ)

Department of Veterans Affairs

VACT Healthcare System 950 Campbell Avenue West Haven, CT 06516

Table of Contents

1. Justification

2. Scope of Work/Contractor Requirements

3. Bid Requirements

a. Formatting Requirements

b. ANSI/BIFMA Standards

c. Brand Name or Equal Bid Requirements

d. Design and Installation Contact

e. Installer/Installation Requirements

f. VA Preferred Vendor List

4. Period of Performance

5. Place of Performance

6. Other Considerations for Proposal

7. Payment Schedule

8. Non‐Personal Services Statement

9. Furniture Requirements

10. Attachment – Procurement Data Sheet Example

1. JUSTIFICATION

The West Haven VA Medical is in need of administrative furniture to support replacement of furniture and to accommodate newly hired staff and expanding department. Appropriate furniture, as specified below, will meet the needs of this facility as required by the Department of Veterans Affairs Office of Construction & Facilities Management. The renovation of this space is to provide Administrative office space within this project and needed accessories to complete the project. The vendor responding to the solicitation will be to provide the required furnishings as noted in the attached drawing(s) and described in the performance‐based technical specification and described here within. The attached technical based specification describes the minimal materials, construction and technical requirements.

Building 15 – 1st Floor

Scale: NTS

*AutoCAD file available upon request

Building 15 – 2nd Floor

Scale: Not To Scale

*AutoCAD file available upon request

2. SCOPE OF WORK/CONTRACTOR REQUIREMENTS

The selected contractor will be required to furnish, deliver and install all items as listed:

SITE LOCATION: WEST HAVEN, CT

SITE ADDRESS: 950 Campbell Avenue, West Haven, CT 06516 BLDG LOCATION: BLDG 15/Floor 1 & Foor 2

NOTE: FLOOR 2 IS A WALK UP 1 FLIGHT OF STAIRS– NO ELEVATOR AVAILABLE.

a. LOADING DOCK: A loading dock shall be available for this project. It is located at BLDG 1. There is a 450’ minimum travel distance between loading dock and site for installation. A loading dock unload time can be coordinated through VA Interior Designer. Street offload is also available for a 23’ trailer.

Site can be reviewed with Interior Designer.

c. NO DROP SHIPMENTS TO SITE: No product for this solicitation shall be drop shipped directly to the project site. All deliveries must be made by the winning vendor to their warehouse and delivered to the facility (project site) at the time of installation.

d. PRODUCT LEAD TIME: The timeframe requirement for delivery receipt shall be no later than 90 business days following award of contract, with coordination of specific dates mutually agreed upon by the West Haven VA Medical Center and the selected contractor. All lead times shall include the any COM selections made during the final finish selection meeting.

e. INSTALLATION SCHEDULE/PHASING: This installation shall be conducted with the following phasing:

INSTALLATION TRIP (1): Installation shall include delivery and installation of all items within and will be required to be scheduled during normal business hours, Monday – Friday between 7:30am and 4:00pm.

Installation shall be completed within 12 business days

Installation dates shall be determined with VA Interior Designer.

This installation of furniture shall be completed in one phase (installation trip 1) as stated above.

The final dates for installation shall be determined by the VA prior to installation within the above stated product lead time requirement.

f. INSTALLATION DURATION: Installation shall be completed within the timeframe outlined above. This shall include from arrival of truck through the punch list completion. Installation shall be fully completed prior to departure time. This is crtitical to the business units for patient service and delays will require necessary compensation from the vendor to the VA at $1000/day past the completion time.

g. PROJECT TIMELINE and MEETING/ACTION REQUIREMENTS: (Post Award) The winning vendor shall meet the following project timeline, deliverable, meeting and action requirements:

1.) PROJECT KICK‐OFF MEETING: Awarded vendor must attend a project kick‐off meeting at the VACT address for installation as stated in the Scope of Work. Shall be schedule with VA Interior Designer by vendor within 10 business days of project award. Final layout to be determined and approved by the VA Interior Designer. Attendance at the project kick‐off meeting shall include the following vendor personnel:

a. Project Interior Designer

b. Sales Representation

c. Installation Manager

2.) CONDUCT SITE VISIT(S)/FIELD MEASUREMENT VERIFICATION: Prior to installation conduct site visit(s) to become familiar with site for the accurate order of the product and check for potential installation problems. Site visits/field measurement verifications are to be scheduled with VA Interior Designer. During this time the awarded vendor is responsible to gather all accurate dimensions of the physical space. Translation of these dimensions to the vendors floor plans, drawings, specifications, etc. are the responsibility of the vendor. The vendor is solely responsible to guarantee the fit of their products into the space as stated in the SOW. All descrpancies of field dimension information is the responsibility of the vendor to rectify.

3.) FINAL FINISH MEETING: This meeting shall be scheduled by the vendor within 10 business days of project award unless directed by the VA Interior Designer. This meeting shall serve as the conduit to complete all final finish selections. Vendor is responsible at this meeting to bring all actual finish selections for a working session to drive toward completion and selection of all finishes as well as a complete and through review of the project specifications. The VA Interior Designer will assist with coordination of finish selections with the building finishes. Based on this scope of this project the final finish meeting and the kick‐off meeting can be conducted at the same time if desired by the awarded vendor. Attendance at the final finish meeting shall include the following vendor personnel:

a. Project Interior Designer

b. Sales Representation

4.) FINAL FINISH DOCUMENT: An overview document declaring all final finish selections shall be sent within 5 business days of the FINAL

FINISH MEETING.

5.) FINAL FINISH DOCUMENT SIGN‐OFF: Once the VA Interior Designer has received the FINAL FINISH DOCUMENT, it will be signed off on or a confirmation e‐mail will be sent to the vendor to approve the finishes. This action will indicate to the awarded vendor has the approval to place orders. No orders should be placed by the awarded vendor prior to this final finish document sign‐off has been completed/approved by the VA Interior Designer.

6.) ORDER ENTRY: Shall take place upon completion of signed FINAL FINISH DOCUMENT. Vendor shall coordinate all order entry, production schedule and shipping with all Manufacturers.

7.) SHIP DATE DOCUMENT: An overview spreadsheet shall be provided to the VA Interior Designer that includes all manufacturers included within the project and the associated ship dates for their products.

This shall include all manufacturers’ products ordered for the project. This document shall be received within 10 business days of

FINAL FINISH DOCUMENT SIGN‐OFF.

8.) INSTALLATION SCHEDULING: Installation scheduling shall occur within 5 business days after receipt of SHIP DATE DOCUMENT received by the VA Interior Designer unless otherwise directed by the VA Interior Designer. This date shall be scheduled in the future to accommodate transit time for shipping time of products.

9.) INSTALLATION: Shall occur at the date and time mutually agreed to with VACT and VA Interior Designer. In the event there is a delay in installation the awarded vendor shall notify the VA Interior Designer immediately. The installation shall meet all requirements within this scope of work.

10.) PROCUREMENT DATA SHEETS and OWNERS INFORMATION:

Procurement data sheets shall be submitted on final day of installation. These shall be submitted both electronically and (2) physical hard copies to the VA Interior Designer. (example attachment in Section 11). The contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions and any other information shall be provided to the VA Interior Designer upon completion of the installation.

11.) WALK THROUGH & PUNCH LIST: A walk through of the installation shall take place at the end of the installation with a scheduled date and time and the furniture vendor representatives from installation crew, sales and design staff. Conduct walk‐thru with VA Interior Designer and Service Line End User to address any discrepancies or damages. Have any replacements parts ready to be ordered with lead‐time report within 5 business days of walk through completion. Attendance at the final finish meeting shall include the following vendor personnel:

a. Project Interior Designer

b. Sales Representation

c. Installation Manager

12.) PUNCH LIST DOCUMENT: A punch list document shall be sent to the VA Interior Designer within 24 hours of WALK THROUGH completion.

13.) PUNCH LIST COMPLETION: Items identified during the WALK THROUGH shall be corrected within 6 business days of the WALK THROUGH completion.

14.) POST OCCUPANCY ORIENTATION SESSION: The day the end user moves into the newly installed space or as directed by the VA Interior Designer. The awarded vendor shall, instruct staff in proper use and adjustment of product, correct deficiencies in installation and coordinate replacement of defective product with Manufacturer.

RECAP OF TIMELINE FOR TASKS:

1.) Project Award – PO issued from Contracting to Vendor 2.) Project Kick‐Off Meeting (required within 10 business days after

Project Award) 3.) Conduct Site Visit and Field Dimension Verification 4.) Final Finish Meeting (required within 10 business days after Project

Award) 5.) Final Finish Document (due to VA Interior Designer within 5 business days of Final Finish Meeting) 6.) Final Finish Document Sign‐Off (action to be taken by VA Interior

Designer 7.) Order Entry (Shall only occur after Final Finish Document Sign‐Off has been returned to the awarded vendor with approval from VA Interior Designer)

8.) Ship Date Document (due to VA Interior Designer within 10 business days of Final Finish Document Sign‐Off

9.) Installation Scheduling (Scheduling shall take place within 5 business days after receiving the Ship Date Document)

10.) Installation (shall take place on mutually agreed to date) 11.) Procurement Data Sheets (Due on final day of installation) 12.) Walk Through and Punch List (Shall be completed on Final Day of

Installation).

13.) Punch List Document (Due 24 hours after Walk Through) 14.) Punch List Completion (Due 6 business days after Walk Through

Completion).

15.) Post Occupancy Orientation Session (Day of user occupancy or as scheduled by the VA Interior Designer).

3. BID REQUIREMENTS

a. FORMATTING REQUIREMENTS All bids are to be formatted appropriately to ensure a consistent basis for comparison:

Example:

Item # Description Quantity Cost Extended Cost Xyzq Patient Room 5 $100 $500 Guest Chair

Pieces Parts Fabric @ $60/yd Etc.

Cost of item (i.e. Nurses Station/Systems panel areas) to be wholly inclusive of all required components. DO NOT break out costs for any parts, pieces, or finishes in either the cost or extended cost columns. Vendor required to submit the break out costs for any parts, pieces or finishes within in the submittal document for user reference.

All upholstered items to be bid as a COM with an allowance as indicated in the ‘Furniture Requirements.’ A basis for the COM specification is included with each item to provide guidance on scale and necessary repeat of pattern to assist figuring required yardage. COM procurement to be the responsibility of the Contractor following coordination/approval from the VA Interior Designer.

b. ANSI/BIFMA STANDARDS

All items sold to the Government must meet or exceed ANSI/BIFMA performance standards for furnishings and ergonomic tools.

c. BRAND NAME OR EQUAL BID REQUIREMENTS

If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the VA Medical Center on the same day as bid submission;

demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. Items that require demo sample are noted in the ‘Furniture Requirements’.

d. DESIGN AND INSTALLATION CONTACT Point of Contact (POC) for Design, Delivery and Installation is:

a. Kristina Smith, VA Interior Designer

b. Phone: 203‐932‐5711 x4265

c. Email: Kristina.smith2@va.gov

e. VA PREFERRED VENDOR LIST

Vendors and bidders who are awarded contracts to provide products and services to the West Haven, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid:

1. Tax ID Number

2. Duns & Bradstreet Number

3. Physical Address

4. Payment Address

5. Vendor shall be registered in SAM (replacement for CCR) www.sam.gov

4. PERIOD OF PERFORMANCE

Vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than 60 business days following award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Center and the selected contractor.

5. PLACE OF PERFORMANCE

Work will be accomplished 950 Campbell AvenueWest Haven, CT 06516 at the locations listed above.

6. OTHER CONSIDERATIONS FOR PROPOSAL

Delivery not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior Designer to ensure minimal disruption of the Medical Center operations.

Patient rooms and other sensitive patient care areas located in the Medical Center must be accessed during normal working hours. These areas may not always be readily available to the contractor.

Records Management

A. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

B. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

C. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

D. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

E. Contractor shall not create or maintain any records containing any Government

Agency records that are not specifically tied to or authorized by the contract.

F. The Government Agency owns the rights to all data/records produced as part of this contract.

G. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e‐ mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

J. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub‐contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub‐contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

7. PAYMENT SCHEDULE

The contractor will bill on completion and acceptance of the work.

8. NON‐PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA Interior Designer. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations.

9. FURNITURE REQUIREMENTS:

T‐1: WAITING ROOM SIDE TABLES WITH POWER– QTY 2

CLIN‐MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations: Noted on Drawing Design Basis:

Arcadia – Achella Occassional Tables

Size: 22" W x 22" L x 20" H

320‐222220: Achella Square Table, o Finishes

Metal legs: TBD Corian Top: Linen) Wood base: TBD Power: PB3

BRAND NAME OR EQUAL:

Environmental o Greenguard Indoor Air Quality Certified o Greenguard Children & Schools Certified

Material o Solid Wood Frame, Maple o Tops in Corian Linen o Bleach cleanable healthcare wood finish o Metal Legs o Power in Top of table – 2 USB / 2 Outlets

Ergonomic o 22”W X 22”D X 20”H

Warranty o Lifetime warranty

TV‐1: TV – QTY. 1

CLIN‐MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations: Noted on Drawing Design Basis:

CDW ‐ Dell Dell 55” Class (54.6” Viewable) LED Display – 4k Model: Mfg.Part: DELL‐C5519Q | CDW Part: 5314556 | UNSPSC: 43211902

Size: 48.9”W x 28.4”H x 2.6”D

Shall be compatible with Full Swing wall mount model DWM2655M

Shall have 3840 x 2160 high definition resolution

Shall have 16:9 aspect ratio.

Shall have 120Hz refresh rate

Shall have 4000: 1 contract ratio

Shall include stand and remote control with batteries.

Shall include remote control with batteries.

Shall be Energy Star Qualified

MOUNT‐1: FULL SWING WALL TV MOUNT – QTY. 1

Locations: Noted on Drawing Design Basis:

CDW ‐ Tripp Lite Display TV Wall Monitor Mount Arm Swivel Tile 26‐55” Screen Model: DWM2655M / CDW Part: 3371043

Shall hang a flat‐panel TV/display on the wall.

Shall fit most flat‐panel displays from 26‐55” and supports up to 110 lbs.

120 degree swivel, +/‐ 15 degree tile and +/‐ 5 degree screen adjustment

Shall offer one‐touch adjustment for comfortable viewing.

Shall be compatible with standard VESA hole mounting patterns.

Shall include a 5 year warranty.

Shall offer an all metal frame with scratch‐resistant powder‐coated finish.

All mounting hardware shall be included.

SS‐1: MEDICAL GRADE SURGE STRIP, 6’ CORD – QTY. 36

Locations: TBD with VA Interior Designer Design Basis:

Tripp Lite Medical Grade Surge Strip

Model #: ISOBAR 6 ULTRA HG

Shall include 6 outlets with 6 ft. cord length

Shall have 3,330 Rated Joules

Shall be medical grade rated (NEMA 5‐15R)

Shall have 120 V AC

Shall meet standards UL1449 3rd edition and UL1363 (Power Tap)

CORD‐3: HDMI EXTENSION CABLE 15’ (MALE TO MALE) – QTY. 1

Locations: With TV Location – Meeting Room Design Basis:

Blue Rigger 4K HDMI Cable (15 Feet, Black,4K 60Hz, High Speed 18Gbps, in‐Wall CL3 Rated) Model #: HDMI‐1.4‐CL3‐BL‐15FT

Shall include a In‐Wall Series that includes a Fire‐resistant PVC Jacket, and availablility in length of 15ft.

Shall be CL3 Rated cable ideal for in‐wall installation

Shall supports latest HDMI Standard ‐ 4K, UHD, 3D, Audio Return Channel (ARC), Category 2 Certified,18 Gbps / 600 MHz Refresh Rate, 2160p, 1080p, 48 Bit Deep Color, Ethernet and is backwards compatible with earlier versions

Shall include reliable construction made of durable, high‐quality build protects against corrosion while maximizing signal strength ‐ 100% Pure copper conductors, Triple Cable Shielding, 24K Gold‐plated full metal jacket connectors

Shall be compatible with all HDMI Components ‐ Connect Blu‐Ray Player, Apple TV, Xbox One, PS4, Roku, and laptops with HDMI output to 4K UHD TV, projectors, A/V Receiver, etc.

Shall include a Limited Lifetime Warranty and US‐based customer support

Shall be made of a PVC outer layer that protects from physical strain, external interference & maintains efficiency of the digital signal

Shall include a full metal jacket connector provides strength, durability and prevents interference as compared to other cables.

Shall be built with 100% pure oxygen free solid copper strands that maximize signal strength and video quality

Shall include high density triple layer shielding to maintain integrity and purity of digital sound

Shall be gold plated, corrosion‐resistant connectors deliver optional signal transfer with minimum distortion

Cables shall be ATC (Authorized Testing Center) certified to support all resolutions up to 2160p

WB‐1: WASTE BINS – QTY. 36

Locations: 1 Per Room / Workstation Design Basis:

Rubbermaid – Medium Wastebasket MFG Container Model #: FG295600BLA o Size: 10.5” W x 14.5” L x 15” H

Space‐efficient and economical

Fits under standard desk height even when swing top is fully extended

All‐plastic Construction won’t chip, rust, or dent

Rolled rims add strength, and are easy to clean

Color: Black

Capacity: 28 1/8 quarts

Warranty – 1 year

WB‐3: CONFIDENTIAL WASTE BIN – QTY. 2

Locations: Near Printer Locations Design Basis:

Rubbermaid – Confidential Waste Container w/ Lid MFG Container Model #: 9W15 Slim Jim® Confidential Document Container with Lid o Size: 11” W x 20” L x 31.0” H

Order # FG9W1500LGRAY

Comprehensive secure document solution to help meet HIPPA needs.

Slim profile and small footprint maximize space to fit in tightest spaces

Narrow easy to use paper slot prevents unauthorized entry

Color: Gray

Capacity: 87.1L/23G

WB‐4: WASTE BINS, 18 GALLON BEIGE FRONT STEP – QTY. 1

Locations: Noted on Drawing Design Basis:

Rubbermaid – Front Step Resin Container w/ Rigid Liner o 18 Gallon

Slim profile and small footprint maximize space to fit in tightest spaces

Quiet and controlled lid‐closure minimizes noise to enhance guest and patient satisfaction

Internal hinge design prevents wall damage

Factory mutual certified ensures fire safety for regulatory compliance

Meets OSHA and OBRA standards for worker and environmental safety

Increased foot pedal clearance for easier access and operation

Liner retainer band easily and securely holds polyliners

Smooth surfaces and contoured edges are easy to clean

Optional dual stream rigid liner simplifies sorting, making recycling quick and easy

Color: Beige

Capacity: 30L/18G

REF‐1: UPRIGHT REFRIGERATOR/FREEZER SIDE BY SIDE – QTY 1

Locations: Noted on Drawing Design Basis:

Whirlpool Upright Side by Side Refrigerator Model #: WRS325FNAM Finish: Monochromatic Stainless Steel Note: If discontinued find comparable alternate

DIMENSIONS

All dimensions shall be met within a 0.1875” tolerance

Depth (excluding handle): 32.38”

Depth (including handle): 34.63”

Depth (excluding door): 27.5”

Depth (with door open 90°): 49.88” Height: 69.13”

Width: 35.5”

FEATURES

Refrigerator shall be side by side (refrigerator‐freezer) freestanding unit

Refrigerator capacity shall be a minimum of 15.32 cu. Ft.

Freezer capacity shall be a minimum of 9.61 cu. Ft.

Lighting shall be LED technology

Finish shall be monochromatic stainless steel

Refrigerator shall have a minimum 3 internal glass shelves

Freezer shall have a minimum 5 internal wire shelves

Refrigerator shall have a humidity controlled crisper

Refrigerator shall have an auto defrost function standard

Additional storage features shall include: adjustable door storage, gallon door storage, and sliding bulk storage baskets

Temperature control shall be adjustable, internal analog

WARRANTY/3rd PARTY CERTIFICATIONS

Refrigerator shall have a minimum limited 1‐year warranty

Refrigerator shall be 1‐UL listed

M‐1: MICROWAVE – QTY. 1

Locations: Noted on Drawing Design Basis:

Whirlpool – Countertop Microwave with 1200 watts cooking power– 1.6 cu. Ft.

MFG Part Number: WMC30516AS Sizes: 21.75”W X 17.25”D X 13”H

Color: Black on stainless

Capacity shall be 1.6 cu. Ft.

Cooking Power Wattage: 1200

Shall offer quick touch settings to include: add 30 seconds, beverage, defrost, dinner plate, favorite, fresh vegetable, frozen vegetable, popcorn, potatoe, reheat, soup

Shall offer sensor cooking by automatically adjusting time for optimal results.

Shall offer a recessed glass turntable

Shall offer a control lock feature that disables the control panel to avoid unintended use or other changes to your cooking settings.

Warranty – 1 year, limited

CFE‐1: COFFEE MACHINE – QTY 1

Locations: Noted on Drawing Design Basis:

Keurig

Model: K‐2500TM With Water Reservoir

Components shall include:

o 110 oz. Water Reservoir dock o Shall NOT be plumbed

Shall have 5‐cup brewing capacity.

Shall come in black or silver Dimensions 21”H x 13”W x 7.87”D (Without Reservoir) Shall deliver freshly brewed coffee, tea, and hot cocoa in about a minute.

Shall accommodate 5 cup sizes (4, 6, 8, 10 and 12 oz.)

Shall include removable drip tray Shall include strong button to increase the strength of coffee Shall include screen saver feature to save energy when not in use Shall meet or exceed UL, NSF‐4/ANSI Standard Shall include 1‐year manufacturer limited warranty

WHT‐1: WHITE MOISE MACHINES – QTY. 35

Locations: TBD with VA Interior Designer Design Basis:

Marpac Model: Dohm Classic MP MP3500350 Size: 5.8”W X 5.8”D X 3.2”H

Fan‐based white noise is a natural sleep aid

Masks background noises for a better night's sleep

Shall include two speeds for widely adjustable tone and volume

MAIL‐1: MAIL SORTER – QTY. 1

Locations: Noted on Drawing Design Basis:

Size: 60W x 24D – 30D

EACH CABINET SHALL INCLUDE:

Coordinating handles/accessories/ countertops needed to complete the casework.

Surface: Corian – Linen (Other durable surfaces accepted)

Finish: Laminate – TBD

Standard Hinge

Standard Pull – Provide Options (TBD)

Lockable – Keyed alike

Shall Offer at least 40 Mail sorters in configuration

BRAND NAME OR EQUAL:

Collection shall offer a collection of storage cabinetry which includes base cabinets, upper cabinets, and storage components.

Collection shall appear as traditional millwork.

Collection shall offer a minimum of three ADA compliant/accessible hardware options for handles.

Collection shall offer wall cabinets, corner wall cabinets, and open wall cabinets as an option.

Collection shall offer standard base cabinets, corner base cabinets, open base cabinets, option for waste basket storage, and configurations for doors and drawers to be combined in the same unit.

Collection shall offer secure, self‐locking anti‐tip support adjustable shelving with a minimum of 1” increments.

Collection shall offer spacers/side fillers for corner areas in widths of a minimum of 6”.

Collection shall be Greenguard certified for Indoor Air Quality.

Collection shall include a minimum of 90% recycled content.

Collection shall offer FSC approved products as an option.

Base cabinets shall offer a ADA‐compliant unit that can be retrofitted with a sink.

Base cabinets shall be available in a variety of widths 12” – 42” and custom options for future reconfiguration.

Base cabinets shall be available in 33” and 35” height options.

Base cabinets shall offer a minimum 4” toe kick.

Base cabinets shall offer a leveling mechanism from within the units after installation.

Base cabinets shall be available in solid high‐pressure laminate finish.

Base cabinets shall offer countertops and backsplash options.

Wall mounted cabinets shall be available in a variety of widths 12” – 42” and custom options for future reconfiguration.

Wall mounted cabinets shall be available in 15”, 24”, 30”, and 36” height options.

Wall mounted rail and metal‐to‐metal cabinet connections to allow reconfiguration, easy installation and disassembly if required.

Wall mounted rails shall be mountable to wood studs, metal studs, concrete block.

Wall mounted cabinets shall hold a minimum of 580lbs per 6 linear feet.

Wall mounted cabinets shall be available in solid high‐pressure laminate finish, tempered glazing, and with clear and frosted glazing options.

PLEXI‐1: PLEXIGLASS SHIELD – QTY. 1

Locations: Noted on Drawing

Size: Dimensions noted below – shall follow outline on red.

Shall be available in plastic resin (PETG). Material shall be ¼” thickness.

PETG shall provide excellent toughness, gloss and chemical resistance.

Shall offer the perfect balance of visual and acoustical privacy in collaborative open‐office desking applications.

Shall be designed to accommodate a wide variety of environments and be easy to install and uninstall when no longer needed.

Shall be highly durable over the course of time.

Customization shall be available for special materials, sizes and shapes.

Shall offer multiple mounting options available.

Shall be made in the USA from domestic and globally sourced material.

Shall offer a pass‐thru compartment that will fit an 8.5 x 11 sheet of paper.

STOR‐1 / STOR‐2: BLUEPRINT STORAGE – QTYS BELOW

Locations: Noted on Drawing Design Basis:

Southwest Solutions Group

Architect Plan shelving o STOR – 1: (24D/48W) Quantity 5 o STOR‐2: (36D/48W) Quantity 2

Shall offer ability to storage flat or rolled blueprint storage

Shall hold 64 slots (as shown in picture)

Interior components shall accommodate adjustments on 1‐1/2” centers

Swinging doors shall be provided with each unit

Posts and Sides: Units designed with four posts and 24‐gauge side panels that ensure sturdy use.

Shelves: Shelves clip into the posts and are adjustable on 1‐1/2″ centers.

Each shlall be made from 18‐gauge steel construction and rated to hold 475 lbs.

each (uniform non‐impact loads). Shelves punched to allow flexible divider adjustment on 1‐1/2″ centers.

Dividers: Dividers made from 20‐gauge steel with rounded front flanges to keep users safe.

Backs: Units include 24‐gauge back panels.

Base Strip: Base strips made from 18‐gauge steel provide added durability

Swinging Doors: Optional swinging doors available to provide added security.

The components come preassembled to a 16‐gauge steel frame to speed integration. Doors made with 20‐gauge steel and reinforced to prevent warping.

Each has three 5‐knuckle hinges and a chrome plated key handle that helps speed material access.

Assembly: Assembly required.

Finish: Units electrostatically spray painted with enamel and baked on at 360 degrees.

Warranty: Manufacturer’s one‐year limited warranty

SHADE‐1: WINDOW TREATMENT ‐ ROLLER SHADE w/ METAL FASCIA – QTY BELOW

CLIN‐MTR CODE: NOT AVAILABLE ON THE NATIONAL FURNITURE IDIQ

Manufacturer/Recommended Vendor: Standard Textile

Basis of Design: MechoShade – Mecho 5

Option (Single): MechoShade – Mecho /5 Manually operated Single roller shade with metal fascia

‐ Sunscreen shade fabric: Sunscreen shade fabric: ThermoVeil 1500 Series 3% open (1516 Eggshell)

Qty: Shade Size Single / Double Location

18 50"W x 81"H Single Building 15

Dimensions shall be used for bidding purposes only. Vendor shall field verify and purchase based on confirmed dimensions.

Provide a chain driven manually operated roller shades System on exterior windows of rooms and spaces as noted. Roller shades to be mounted on inside on window frame with continous cleanable surface that is non‐raveling. Mechanism to be chain driven in stainless steel with visually transparent single fabric shadecloth available in various % openness from either 0% to 5%. Provide metal fascia for concealment of all bracket and chain drive.

All bidders shall bid on the sizes stated for all window applications. Dimensions shown below or any attached documentation are for estimating and bidding purposes ONLY.

Prior to fabrication the selected vendor must field at the site to verify all dimensions/shade locations for ordering and installation purposes

Shall have a clean design aesthetic with fascia, pockets, and closure accessories

Shall optimized light control through optional room‐darkening channels—mounted inside the jamb, outside, or overhead

Shall offers options for both manual and motorized systems

Shall offer flexibility with its Standard and offer both single and double shade options.

Shall include a lifetime Limited Warranty – Up to 25 years, Including 100% replacement and no depreciation over the life of the warranty

Shall offer and easy removal and maintenance system for shadecloth bands and fascia

Roller shade shall be industrial grade

Shall have an overrunning clutch‐drive system

Shall have an oil‐impregnated, self‐lubricating, large diameter sprocket

Shall have a built in offset chain to hange closer to the window glass for better fascia coverage

Shall have a snaploc spline to assure properly aligned shade bands, hold the shadecloth onto the shade for secure shade alignment, and prevent the shadecloth from slipping off the roller tube.

Shall have a SnapLoc fascia that has a clean, sleek finish that will snap into place top‐ edge‐first and locks at the bottom for ease of installation and added safety.

The fascia shall have no exposed fasteners.

Shall have liftAssist technology that reduces the manual lifting force required by an end user to raise an expanded size range of manual shades, single‐ or multiple‐band systems

Reference roller shade performanace specifications for additional requirements.

If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the West Haven VA Medical Center on the same day as bid submission;

demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort.

PART 1 GENERAL: ROLLERSHADES

1.1 SECTION INCLUDES

A. Manually operated, sunscreen and blackout roller shades.

1.2 SUBMITTALS

A. Submit Environmental Certification and Third Party Evaluation per Section

1.3 Qualifications.

B. Product Data: Manufacturer's data sheets on each product to be used, including:

1. Preparation instructions and recommendations.

2. Styles, material descriptions, dimensions of individual components, profiles, features, finishes and operating instructions.

3. Storage and handling requirements and recommendations.

4. Mounting details and installation methods.

C. Shop Drawings: Plans, elevations, sections, product details, installation details, operational clearances, and relationship to adjacent work.

D. Window Treatment Schedule: For all roller shades. Use same room designations as indicated on the Drawings and include opening sizes and key to typical mounting details.

E. Selection Samples: For each finish product specified, one set of shade cloth options and aluminum finish color samples representing manufacturer's full range of available colors and patterns.

F. Verification Samples: For each finish product specified, one complete set of shade components, unassembled, demonstrating compliance with specified requirements. Shadecloth sample and aluminum finish sample as selected.

Mark face of material to indicate interior faces.

G. Maintenance Data: Methods for maintaining roller shades, precautions regarding cleaning materials and methods, instructions for operating hardware and controls.

H. Warranty: Provide manufacturer’s warranty documents as specified in this Section.

1.3 QUALITY ASSURANCE

A. Manufacturer Qualifications: Obtain roller shades through one source from a single manufacturer with a minimum of twenty years experience in manufacturing products comparable to those specified in this section.

B. Installer Qualifications: Installer trained and certified by the manufacturer with a minimum of ten years experience in installing products comparable to those specified in this section.

C. Fire‐Test‐Response Characteristics: Passes NFPA 70 1‐99 small and large‐ scale vertical burn. Materials tested shall be identical to products proposed for use.

E. Anti‐Microbial Characteristics: No Growth per ASTM G 21 results for fungi ATCC9642, ATCC 9644, ATCC9645.

F. Environmental Certification: Submit written certification from the manufacturer, including third party evaluation, recycling characteristics, and perpetual use certification as specified below. Initial submittals, which do not include the Environmental Certification, below will be rejected.

Materials that are simply PVC free without identifying their inputs shall not qualify as meeting the intent of this specification and shall be rejected.

G. Third Party Evaluation: Provide documentation stating the shade cloth has undergone third party evaluation for all chemical inputs, down to a scale of 100 parts per million, that have been evaluated for human and environmental safety. Identify any and all inputs, which are known to be carcinogenic, mutagenic, teratogenic, reproductively toxic, or endocrine disrupting. Also identify items that are toxic to aquatic systems, contain heavy metals, or organohalogens. The material shall contain no inputs that are known problems to human or environmental health per the above major criteria, except for an input that is required to meet local fire codes.

H. Recycling Characteristics: Provide documentation that the shade cloth can and is part of a closed loop of perpetual use and not be required to be down cycled, incinerated or otherwise thrown away. Scrap material can be sent back to the mill for reprocessing and recycling into the same quality yarn and woven into new material, without down cycling. Certify that this process is currently underway and will be utilized for this project.

I. Perpetual Use Certification: Certify that at the end of the useful life of the shade cloth, that the material can be sent back to the manufacturer for recapture as part of a closed loop of perpetual use and that the material can and will be reconstituted into new yarn, for weaving into new shade cloth. Provide information on each shade band indicating that the shade band can be sent back to the manufacturer for this purpose.

J. Mock‐Up: Provide a mock‐up (manual shades only) of one roller shade assembly for evaluation of mounting, appearance and accessories.

1.4 DELIVERY, STORAGE, AND HANDLING

A. Deliver components in factory‐labeled packages, marked with manufacturer and product name, fire‐test‐response characteristics, and location of installation using same room designations indicated on Drawings and in the Window Treatment Schedule.

1.5 PROJECT CONDITIONS

A. Environmental Limitations: Install roller shades after finish work including painting is complete and ambient temperature and humidity conditions are maintained at the levels indicated for Project when occupied for its intended use.

1.6 WARRANTY

A. Roller Shade Hardware, Chain and Shadecloth: Manufacturers standard non depreciating twenty‐five year limited warranty.

B. Roller Shade Installation: One year from date of Substantial Completion, not including scaffolding, lifts or other means to reach inaccessible areas.

PART 2 PRODUCTS

2.1 MANUFACTURERS

A. Basis of Design Manufacturer: MechoShade Systems, Inc.; 42‐03 35th Street, Long Island City, NY 11101. ASD. Tel: (718) 729‐2020. Fax:(718)729‐ 2941. Email: info@mechoshade.com, www.mechoshade.com..

2.2 APPLICATIONS/SCOPE

A. Roller Shade Schedule:

WNDC‐1: Shade Type 1: Manual operating interior, chain drive "double" solar and room darkening blackout roller shades, operating independently of each other, in all exterior windows of rooms and spaces shown on Drawings, and related mounting systems and accessories.

2.3 SHADE CLOTH

A. Visually Transparent Single‐Fabric Shadecloth: single thickness non‐raveling 0.030‐inch (0.762 mm) thick vinyl fabric, woven from 0.018‐inch (0.457 mm) diameter extruded vinyl yarn comprising of 21 percent polyester and 79 percent reinforced vinyl, in colors selected from manufacturer's available range.

1. Open Linear Weave: 15 percent open, linear‐weave pattern.

2. Dense Linear Weave: 3 percent open, dense linear‐weave pattern.

3. Extra ‐ Dense Linear Weave 0‐1 percent visually translucent linear weave pattern.

4. Open Basket Weave: 10 percent open, 2 by 2 open basket‐weave pattern.

5. Dense Basket Weave: 5 percent open, 2 by 2 dense basket‐weave pattern.

6. Dense: visually translucent, twill‐weave pattern all at 2 percent open.

7. Color: Selected from manufacturer's standard colors.

B. Vinyl Room Darkening Shadeclosth (Single‐Fabric): Blackout material, washable washable and colorfast laminated and embossed vinyl coated fabric,

0.012 inches thick (0.30 mm) blackout material and weighing 0.81 lbs. per square yard, with a minimum of 62 threads per square inch in colors selected from manufacturer's available range.

1. Color: Selected from manufacturer's standard colors.

2.4 SHADE BAND

A. Shade Bands: Construction of shade band includes the fabric, the hem weight, hem‐pocket, shade roller tube, and the attachment of the shade band to the roller tube. Sewn hems and open hem pockets are not acceptable.

1. Hem Pockets and Hem Weights: Fabric hem pocket with RF‐welded seams (including welded ends) and concealed hem weights. Hem weights shall be of appropriate size and weight for shade band. Hem weight shall be continuous inside a sealed heM pocket. Hem pocket construction and hem weights shall be similar, for all shades within one room.

2. Shade band and Shade Roller Attachment:

a. Use extruded aluminum shade roller tube of a diameter and wall thickness required to support shade fabric without excessive deflection. Roller tubes less than 1.55 inch (39.37

mm) in diameter for manual shades, and less than 2.55 inches (64.77 mm) for motorize shades are not acceptable.

b. Provide for positive mechanical engagement with drive / brake mechanism.

c. Provide for positive mechanical attachment of shade band to roller tube; shade band shall be made removable / replaceable with a "snap‐on" snap‐off" spline mounting, without having to remove shade roller from shade brackets.

d. Mounting spline shall not require use of adhesives, adhesive tapes, staples, and/or rivets.

e. Any method of attaching shade band to roller tube that requires the use of: adhesive, adhesive tapes, staples, and/or rivets are not acceptable.

2.5 SHADE FABRICATION

A. Fabricate units to completely fill existing openings from head to sill and jamb‐ to‐jamb, unless specifically indicated otherwise.

B. Fabricate shadecloth to hang flat without buckling or distortion. Fabricate with heat‐sealed trimmed edges to hang straight without curling or raveling.

Fabricate unguided shadecloth to roll true and straight without shifting sideways more than 1/8 inch (3.18 mm) in either direction per 8 feet (2438

mm) of shade height due to warp distortion or weave design. Fabricate hem as follows:

1. Bottom hem weights.

2. Concealed hemtube.

3. Exposed hemtube.

4. Exposed blackout hembar with light seal.

5. Exposed blackout hembar with polybond seal.

C. Provide battens in standard shades as required to assure proper tracking and uniform rolling of the shadebands. Contractor shall be responsible for assuring the width‐to‐height (W:H) ratios shall not exceed manufacturer's standards or, in absence of such standards, shall be responsible for establishing appropriate standards to assure proper tracking and rolling of the shadecloth within specified standards. Battens shall be roll‐formed stainless steel or tempered steel, as required.

D. For railroaded shadebands, provide seams in railroaded multi‐width shadebands as required to meet size requirements and in accordance with seam alignment as acceptable to Architect. Seams shall be properly located.

Furnish battens in place of plain seams when the width, height, or weight of the shade exceeds manufacturer's standards. In absence of such standards, assure proper use of seams or battens as required to, and assure the proper tracking of the railroaded multi‐width shadebands.

E. Provide battens for railroaded shades when width‐to‐height (W:H) ratios meet or exceed manufacturer's standards. In absence of manufacturer's standards, be responsible for proper use and placement of battens to assure proper tracking and roll of shadebands.

F. Blackout shade bands, when used in side channels, shall have horizontally mounted, roll‐formed stainless steel or tempered‐steel battens not more than 3 feet (115 mm) on center extending fully into the side channels.

Battens shall be concealed in a integrally‐colored fabric to match the inside and outside colors of the shadeband, in accordance with manufacturer's published standards for spacing and requirements.

1. Battens shall be roll formed of stainless steel or tempered steel and concave to match the contour of the roller tube.

2. Batten pockets shall be self‐colored fabric front and back RF welded into the shadecloth. A self‐color opaque liner shall be provided front and back to eliminate any see through of the batten pocket that shall not exceed 1‐ 1/2 inches (38.1 mm) high and be totally opaque. A see‐through moiré effect, which occurs with multiple layers of transparent fabrics, shall not be acceptable.

2.6 COMPONENTS

A. Access and Material Requirements:

1. Provide shade hardware allowing for the removal of shade roller tube from brackets without removing hardware from opening and without requiring end or center supports to be removed.

2. Provide shade hardware that allows for removal and re‐mounting of the shade bands without having to remove the shade tube, drive or operating support brackets.

3. Use only engineered plastics by DuPont for all plastic components of shade hardware. Styrene based plastics, and /or polyester, or reinforced polyester will not be acceptable.

B. Manual Operated Chain Drive Hardware and Brackets:

1. Provide for universal, regular and offset drive capacity, allowing drive chain to fall at front, rear or non‐offset for all shade drive end brackets. Universal offset shall be adjustable for future change.

2. Provide hardware capable for installation of a removable fascia, for both regular and/or reverse roll, which shall be installed without exposed fastening devices of any kind.

3. Provide shade hardware system that allows for removable regular and/or reverse roll fascias to be mounted continuously across two or more shade bands without requiring exposed fasteners of any kind.

4. Provide shade hardware system that allows for operation of multiple shade bands (multi‐banded shades) by a single chain operator, subject to manufacturer’s design criteria. Connectors shall be offset to assure alignment from the first to the last shade band.

5. Provide shade hardware system that allows multi‐banded manually operated shades to be capable of smooth operation when the axis is offset a maximum of 6 degrees on each side of the plane perpendicular to the radial line of the curve, for a 12 degrees total offset.

6. Provide positive mechanical engagement of drive mechanism to shade roller tube. Friction fit connectors for drive mechanism connection to shade roller tube are not acceptable.

7. Provide shade hardware constructed of minimum 1/8‐inch (3.18

mm) thick plated steel or heavier as required to support 150 percent of the full weight of each shade.

8. Drive Bracket / Brake Assembly:

a. Drive Bracket shall be fully integrated with all accessories, including, but not limited to: fascia, room darkening side / sill channels, center supports and connectors for multi‐banded shades.

b. Drive sprocket and brake assembly shall rotate and be supported on a welded 3/8 inch (9.525 mm) steel pin.

c. The brake shall be an over ‐unning clutch design which disengages to 90 percent during the raising and lowering of a shade. The brake shall withstand a pull force of 50 lbs. (22 kg) in the stopped position.

d. The braking mechanism shall be applied to an oil‐impregnated hub on to which the brake system is mounted. The oil impregnated hub design includes an articulated brake assembly, which assures a smooth, non‐jerky operation in raising and lowering the shades. The assembly shall be permanently lubricated. Products that require externally applied lubrication and or not permanently lubricated are not acceptable.

e. The entire assembly shall be fully mounted on the steel support bracket, and fully independent of the shade tube assembly, which may be removed and reinstalled without effecting the roller shade limit adjustments.

9. Drive Chain: #10 qualified stainless steel chain rated to 90 lb. (41 kg) minimum breaking strength. Nickel plate chain shall not be accepted.

2.7 ACCESSORIES

A. Fascia:

1. Continuous removable extruded aluminum fascia that attaches to shade mounting brackets without the use of adhesives, magnetic strips, or exposed fasteners.

2. Fascia shall be able to be installed across two or more shade bands in one piece.

3. Fascia shall fully conceal brackets, shade roller and fabric on the tube.

4. Provide bracket / fascia end caps where mounting conditions expose outside of roller shade brackets.

5. Notching of Fascia for manual chain shall not be acceptable.

B. Room Darkening Side and / or Sill Channels:

1. Extruded aluminum with polybond edge seals and mounting brackets and with concealed fastening. Exposed fasting is not acceptable.

Channels shall accept one‐piece exposed blackout hembar with vinyl seal to assure side light control and…