SOW FMC Ft. Worth 12.8.22.pdf

Subject

The Federal Bureau of Prisons (BOP) Field Acquisition, Grand Prairie, Texas intends to make a single award to an indefinite delivery/requirements type contract with firm-fixed unit prices to an accredited institution of higher learning, post-secondary institution, vocational- training or industry-based school for the provision of an Advanced Occupational Training Barber Program Instructor for the Federal Medical Center (FMC) Fort Worth, located at 3150 Horton Road, Fort Worth, Texas 76119. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

The vocational training program must fall under the contractor’s umbrella of accreditation and lead to transferrable credits resulting in successful completion of the vocational training programs and must qualify the inmates for at least entry-level employment in a specified field upon release. The vocational training program must lead to a college certificate, A.A., A.A.S., or A.S Degree, or a marketable level certification. The contractor will be an accredited entity. The organization’s accreditation will be verified using the US Department of Education Database of Accredited Postsecondary Institutions and Programs (DAPIP) website (https://ope.ed.gov/dapip/#/home) If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program.

The contractor shall not be a self-employed individual or an individual employed by a post-secondary institution, vocational training school, or industry-based school. The contract must between a post-secondary educational institution, junior college, college, vocational training school, or industry-based school.

Place of Performance

Education Department at FMC Fort Worth.

Services To Be Performed

The BOP has requirement to offer inmates opportunities for improvement to their educational levels and workplace skills while incarcerated. The agreement is for the purpose of providing an Advance Occupational Training Program to the incarcerated students at Federal Medical Center, Fort Worth. The purpose of the classes is to train students for careers in the work force and to provide needed skills for RE-ENTRY employment in the community and to provide skills for existing work details within the institution. The Advanced Occupational Training Program is to include the following course: CLASS A BARBER

The Contractor will direct/instruct a Barber Training Program which will focus on required training for students to complete the Texas Department of License & Regulation Barber license requirements. The initial training course will need to be maintained and updated as required by the State of Texas. The Contractor will work closely with the Supervisor of Education to establish all needed material/resources for this program.

Institution Schedule

A session is defined as one hour. The contractor will normally provide 6 (1) hour sessions per day, 5 days per week, excluding Federal Holidays. Estimated annual sessions are approximately 1400 sessions per 12-month period. The contractor shall instruct up to an estimated 5 inmate students Monday- Friday 7:00 a.m. to 11:00 a.m and 12:00 p.m to 2:00 p.m. with a 60-minute unpaid lunch break from 11:00 a.m. to 12:00 p.m. These hours may be adjusted to meet the needs of the institution. The contractor shall not normally exceed an estimated 30 hours per week. The sessions are on a requirement basis therefore the schedule and sessions can https://ope.ed.gov/dapip/#/home change or be modified. All schedule changes should be noted in writing and approved by the SOE, prior to changes being made.

The Contractor’s instructor will need to be at the institution promptly for start of their classes in order to be processed for entrance and escorted to the program area. The Contractor(s) will notify the COR or Education Supervisor 24 hours in advance of class cancellation or any changes that may affect classes.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed estimated 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Description of Duties

The contractor will provide instruction for the Barber Vocational Training Program for inmates at the FMC Fort Worth in Fort Worth, in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Eighty percent (80%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature. An institution live work project may be utilized to demonstrate or apply hands-on competencies. Electronic or computer-based simulation does not satisfy the hands-on or live work requirement. The Supervisor of Education must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in Barbering. The contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply. The Supervisor of Education shall determine the minimum and maximum number of enrollments. Instructors placed on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records. The individual shall possess the necessary skills, abilities, and credentials to instruct inmate students in barbering.

The contractor will develop class curriculum, prepare lesson plans, and maintain student progress records for the barber vocational training program, and account for all government furnished supplies, material and equipment utilized by the VT program. The contractor shall be responsible for classroom and job site safety.

The Supervisor of Education is designated as the Contracting Officer Representative (COR). The contractor will expertly provide the necessary hours of direct instruction and oversight for inmate students in the VT Barber program and ensure student readiness for the theory and practical skills exams, which inmates are required to pass in order to obtain Texas barber licenses.

The contractor will effectively communicate and coordinate with state and licensing board entities to ensure the timely processing and follow through of all inmate barber candidate paperwork and documentation. The contractor will provide a graduation diploma or certificate from the contractor’s barber school. The contractor shall assist in the recruitment of employers affiliated with the identified occupation (Barbering) to participate in the institution’s mock job fair.

Supplies and Equipment

Classroom equipment, books, and other related supplies will be provided by Federal Medical Center, Fort Worth. The instructor(s) will not bring in or remove any equipment, tools or class supplies without prior approval of the Supervisor Education.

Academic Experience And/Or Special Qualifications Requirements

The successful instructor shall possess a Vocational Certification in Barber/Cosmetology from an accredited college, technical school or university and/or experience in instruction in a barber/cosmetology field and be certified by the Texas Department of License & Regulation as a Barber/Cosmetology Instructor and maintain a valid barber/cosmetology license.

Prospective instructor should be a licensed Barber Instructor (2) years experience in providing barbering instruction.

Quoters must specifically identify the individual that will be performing these services under any subsequent contract award. The quoter must provide proof that their candidate meets all qualifications.

The prospective candidate’s name and qualifications must be submitted at the time the quote is submitted. All Contractors must submit with their quote a resume, photocopies of documents evidence of valid current Texas Barber/Cosmetology Instructor License.

Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement.

Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Curriculum Development

The Contractor shall be capable of teaching adult students at high school level. The Contractor shall use a variety of teaching techniques to include classroom lectures. The Contractor will update the curriculum as needed to include current skills. Both the Contractor and Supervisor of Education must approve any changes in scheduled programming to the curriculum.

The Contractor shall provide a written course syllabus to each student enrolled in the program and copies for the Supervisor of Education or COR. The syllabus shall include the topic, date, and the name of the instructor for each session. A weekly and monthly report of hours logged for each student, an inventory of equipment supplies in/out, and a report of pertinent student conduct/assessment of progress for each student will be provided to the Supervisor of Education or COR.

The following curriculum according to the Texas Department of Licenses and Regulation will be required for a CLASS A Registered Barber:

• (a) A barber school shall instruct students in the theory and practice of subjects necessary and beneficial to the practice of barbering, including:

• (1) the laws governing the practice of barbering in this state;

• (2) scientific fundamentals of barbering;

• (3) hygienic bacteriology;

• (4) histology of the hair, skin, muscles, and nerves;

• (5) the structure of the head, neck, and face;

• (6) elementary chemistry relating to sterilization and antiseptics;

• (7) common disorders of the skin and hair;

• (8) massaging of muscles of the scalp, face, and neck;

• (9) haircutting;

• (10) shaving, shampooing, bleaching, and dyeing of hair;

• (11) administration of facial treatments, hair weaving, and servicing of wigs; and

• (12) any other barbering services.

Institution Security

The contract employee shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to sign in and out of the institution for accountability purposes and periodic drug detection screening using IONSCAN® technology. A badge will be issued and worn at all times for proper identification. The Contractor will be required to attend a one-time orientation program, consisting of approximately four (4) hours, prior to performing any services under this contract. The date and time for this orientation will be mutually agreed upon by both parties, and reimbursement for attendance will be at the hourly contract rate.

Refresher training in security and Bureau of Prisons (BOP) procedures may be required annually.

Restrictions On Contract Workers

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pickup supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

Non-Personal Services

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be reviewed by institution Education staff to ensure contract compliance.

Contract monitoring reports will be prepared by the COR and maintained in the contract file.