SOW Flooring Replacement Project - DRAFT.docx

Ann Arbor VA Healthcare System 2215 Fuller Road (138D) Ann Arbor, MI. 48105 Flooring Replacement Project #506-24-4-541-0156 Nancy Anderson, Senior Interior Designer, COR c/o Suzanne Doornbos, Interior Designer.

Ann Arbor VA Flooring Replacement Project

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform installation of Government/Contractor-Furnished flooring as defined in this Performance Work Statement (PWS).

Flooring replacement Project is located at the Ann Arbor VA Healthcare system, at 2215 Fuller Road, Ann Arbor, MI. 48105. The scope of work shall be in 3 different buildings. Freedom, Liberty, and the Welcome Center.

Existing flooring and wall base shall be removed and replaced with new flooring and wall base. The Auditorium, Welcome Center, Eligibility, and PACU Suite shall be performed during off hours only, and no Sundays, and the remaining areas, shall be performed during normal business hours. See below for specifications of flooring for each area. This procurement package shall cover both the materials as well as labor and warehousing for the project, including 2 phases for the PACU Suite.

Locations: Freedom, Liberty, and Welcome Center:

FREEDOM BUILDING:

PACU Suite Fifth Floor Rm. E520, E520c, E520e, & E520f (Off Hours Only)

Floor Specification: Nora Norament #926 Pado, Color: #5501 Natural Nora Noraplan #6721 Sandbar Rubber Sheets Base: Johnsonite CB-80 Color: Fawn, 6"H See below phasing plan. Shall require 2 phases for Construction.

Eligibility First Floor Rm. C116a (Off Hours Only)

Floor Specification: To be field verified, TBD, Replacement of soiled carpet tiles only Wall Base: Not Required

LIBERTY BUILDING:

Auditorium Basement Rooms BB91 & BB93 (Off Hours Only)

Floor Specification: Shaw Contract – Collection: Unite II - LVT Union #49103- Color: Valley Wall Base: Johnsonite WG-32 Color: Pebble, 4"H

WELCOME CENTER BUILDING

Travel Rm. L124 & Waiting L136a (Off Hours Only)

Floor Specification: Shaw Contract – Collection: Reside #4381V, Color: Assurance #94730 Plank Size: 6” x 47” Wall Base: Roppe, Color: Lunar Dust

ATM/Vending Area First Floor Room L128 (Off Hours Only)

Floor Specification: Shaw Contract – Collection: Reside #4381V, Color: Assurance #94730 Plank Size: 6” x 47” Wall Base: Roppe, Color: Lunar Dust

Carpet and LVT Installation

1.1. Carpet and floor tile installation.

1.1.1. The government will ensure all facilities that require removal of existing carpet and floor tile under a specific work order will be free of asbestos hazards.

1.1.1.1. Asbestos Containing Material Identification (ACM). The contractor shall not start any work that may disturb any materials in a facility unless and until all materials that will be disturbed through the performance of this contract have been identified as asbestos-free by the government. The contractor shall not commence work without the Contracting Officer Representative’s (COR) approval that the performance area is asbestos-free.

1.1.2. Materials

1.1.2.1. CARPET SPECIFICATIONS: Carpet samples shall be provided by the contractor to the COR for approval prior to installation. Carpet color numbers/specifications shall be approved by the COR. Carpet shall consist of the following as a minimum:

1. Carpet free of visual blemishes, streaks, poorly dyed areas, fuzzing of pile yarn, spots or stains and other physical and manufacturing defects.

2. Manufacturers standard construction commercial carpet:

a. Modular Tile

b. Broadloom

3. Provide static control to permanently control static build up to less than 2.0 kV when tested at 20 percent relative humidity and 21degrees C (70 degrees F) in accordance with AATCC 134.

4. Finished Pile Thickness: 3.30mm (0.130 inch)

5. Gauge: 1/12 (47.24 per 10cm)

6. Total Thickness: 6.45mm (0.254 inch)

7. Pile Fiber: Solution-Dyed Nylon

8. Dye Method: 93% Solution Dyed 7” Yarn Dyed

9. Pile Construction: Multi-Level Pattern Loop.

10. Tufted Weight: 22 (745.93 g/m2)

11. Primary Backing materials: Manufacturer’s synthetic unitary backing designed for glue-down installation using recovered materials.

12. Appearance Retention Rating (ARR): Carpet shall be tested and have the minimum 3.5-4.0 Severe ARR when tested in accordance with either the ASTM D 5252 (Hexapod) or ASTM D 5417 (Vettermann) test methods using the number of cycles for short and long term tests as specified.

13. Tuft Bind: Minimum force of 40 N (10 lb.) required to pull a tuft or loop free from carpet backing. Test per ASTM D1335.

14. Colorfastness to Crocking: Dry and wet crocking and water bleed, comply with AATCC 165 Color Transference Chart for colors, minimum class 4 rating.

15. Colorfastness to Ozone: Comply with AATCC 129, minimum rating of 4 on the AATCC color transfer chart. 16. Delamination Strength: Minimum of 440 N/m (2.5 lb./inch) between secondary backing.

17. Flammability and Critical Radiant Flux Requirements:

a. Test Carpet in accordance with ASTM E 648.

b. Class I: Not less than 0.45 watts per square centimeter.

c. Class II: Not less than 0.22 watts per square centimeter.

d. Carpet in corridors, exits and Medical Facilities: Class I.

18. Density: Average Pile Yarn Density (APYD):

a. Corridors, lobbies, entrances, common areas or multipurpose rooms, open offices, waiting areas and dining areas: Minimum APYD 6000.

b. Other areas: Minimum APYD 4000.

19. VOC Limits: Use carpet and carpet adhesive that comply with the following limits for VOC content when tested according to ASTM D5116:

a. Carpet, Total VOCs: 0.5 mg/sq.m x hr.

b. Carpet, 4-PC (4-Phenylcyclohexene): 0.05 mg/sq.m x hr.

c. Carpet, Formaldehyde: 0.05 mg/sq.m x hr.

d. Carpet, Styrene: 0.4 mg/sq.m x hr.

e. Adhesive, Total VOCs: 10.00 mg/sq.m x hr.

f. Adhesive, Formaldehyde: 0.05 mg/sq.m x hr.

g. Adhesive, 2-Ethyl-1-Hexanol: 3.00 mg/sq.m x hr.

B. Shall meet platinum level of ANSI/NSF 140.

C. Color, Texture, and Pattern: As specified by interior designer.

D. Where walk off mats specified, to match facility standard: Shaw, Welcome II Tile, Black Chocolate, or equal.

1.1.3. Dimensions. The contractor shall perform an on-site inspection of the work area to determine requirements for carpet installation and confirm dimensional requirements. It is the responsibility of the contractor to notify the COR, within two (2) working days prior to performance start date, of any discrepancies in the dimensions between the data provided by the government and the contractor’s survey.

1.1.4. Remove Carpet. The contractor shall remove all existing carpet/cushion/cove base as specified per task order and dispose of it properly off site. The government will not provide dumpsters or access to government-controlled dumpsters to the contractor.

1.1.5. Prepare Floor. The contractor shall ensure concrete and tile floor surfaces are smooth and level to the eye to provide a proper surface for installation of new carpet. The contractor shall fill all cracks, holes, and crevices with material compatible to the floor as directed by the manufacturer’s specifications.

1.1.6. Fitting Carpet.

1.1.6.1. Installation. Carpet shall be installed as per manufacturer’s specifications using direct glue-down or double-stick methods. Contractor shall be responsible for preparation of floor surfaces as necessary to receive carpet. All surfaces to be free of voids and protrusions. Installed carpet shall be smooth, uniform and secure. Patterned goods shall be accurately matched. Contractor to remove and dispose of all existing floor coverings prior to installation of new floor coverings.

A. Installer Qualifications: The contractor must be a company specializing in carpet installation with a minimum three (3) years’ experience and employing experienced flooring installers who have retained, and currently hold, an INSTALL Certification, or a certification from a comparable certification program, and a valid OSHA 10 certification.

1. Installers to be certified by INSTALL or a comparable certification program with the following minimum criteria:

a. US Department of Labor approved four (4) year apprenticeship program, 160 hours a year.

b. Career long training.

c. Manufacturer endorsed training.

d. Fundamental journeyman skills certification.

1.1.6.2. Door Clearances. The contractor shall ensure clearance between the bottom edges of doors and the level floor surface of newly installed carpet. All doors shall open freely or close without dragging the newly installed carpet. If the door is dragging prior to work, the contractor shall notify the facility manager and the COR to have the Facility Management staff correct the problem.

1.1.6.3. Unaffected Areas. Protect all unaffected areas with plastic sheeting, drop cloths, periodic vacuuming or sweeping from work debris.

1.1.6.4. Remove Rubbish. The contractor shall remove all rubbish, wrapping paper, salvages and scrap daily. The contractor shall not leave removed waste material inside the facility overnight.

Waste materials generated by the contractor shall be disposed of to an authorized off base facility daily.

1.1.6.5. Vacuum Carpets. The contractor shall vacuum new carpets to remove all debris and waste.

1.1.6.6. Final Cleaning. The contractor shall remove spots, smears, and other foreign matter with an approved solvent. Use a solvent, which will not discolor or damage carpet surface to include cove bases.

1.1.6.7. Furniture. Moving of furniture is primarily the responsibility of the facility. The contractor may be required to move a few items of furniture before or after carpet installation. This information will be disclosed at the time of project request if needed.

3.4. CONTRACTOR-FURNISHED ITEMS AND SERVICES.

3.4.1. Accessories. The contractor shall furnish all materials required to perform the work required. This includes but is not limited to flooring, edge strips, glue, adhesive, filler, and transitional strips and like items for a complete installation and finished appearance.

3.4.2. Notification to Commence Work. The contractor shall begin work installation within five (5) working days after service notification is received from the contracting officer. The contractor will receive work order information from the COR by means of face-to-face communication, e-mail, fax or phone and acknowledgment of job order must be submitted to COR. The government will provide the contractor with the facility number and floor plan.

3.5. Contractor-Furnished Material Submittals. Except for those items or services specifically stated to be government-furnished in Section 3 of the PWS, the contractor shall be responsible for providing the necessary materials/supplies required to perform the requirements of this PWS. This includes, but not limited to, cove base, edge strips, VCT, and ceramic tiles.

The contractor shall submit Material Approval Submittal (AF Form 3000), along with a sample of each product for the contracting officer’s approval prior to starts of each job order. Asbestos-free certification is required for any possible ACM (i.e., glue/adhesive, joint compound, etc.,) when an AF 3000 is submitted for approval. The installation may recommend the substitution of a nonhazardous chemical if a hazardous material is used.

4.0. GENERAL INFORMATION.

4.1. Quality Control. The contractor shall develop and maintain a quality control program to ensure the systematic of the contract are provided as specified in accordance with the standards accepted in commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in the paragraph 2, Service Summary. The contractor shall submit the Quality Control Plan (QCP) no later than ten (10) days after contract award. The COR and contracting officer will review the contractor’s QCP.

4.1.1. Material Application Guarantee. The contractor shall guarantee the workmanship for a one-year period from the date of completion.

4.2. Quality Assurance. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

Likewise, the government will also receive and investigate complaints from various customers located on the installation. The COR shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.3. Hours of Operation. The contractor shall perform the on-site services required under this contract during the following hours: 8:00 am - 4:30 pm, Monday through Friday, except on U.S. holidays specified in section 4.4.1. of this PWS. No on-site work shall be scheduled or performed on holidays unless previously approved or directed by the C.O. If the contractor desires to work on non-scheduled workdays, he/she must submit a written request to the CO for approval.

4.3.1. Holidays. The contractor is required to provide service, except as noted on the following days:

Day Holiday First Day of January New Year's Day* Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day Fourth of July Independence Day* First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day* Last Thursday of November Thanksgiving Day 25 December Christmas Day* *If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, it will be observed on the following Monday.

4.4 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

D. Working space and space available for storing materials shall be as shown on the drawings or as determined by the Interior Designer/COR.

E. Workmen are subject to rules of Medical Center. Execute work in such a manner as to interfere as little as possible with work being done by others.

F. Execute work to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by Interior Design/COR.

4.8 INFECTION CONTROL

1. Do not store materials and equipment in other than assigned areas. 2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities enough for not more than two workdays. Provide unobstructed access to Medical Center.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 day a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

4.6 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government shall be specified by the COR in each task order and shall be identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse.

4.7 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor shall make all arrangements with the Interior Designer/COR for use of elevators. Contractor may use elevators for daily and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

A. Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

B. An AHA associated with infection control will be performed by VA personnel in accordance with FGI Guidelines (i.e. Infection Control Risk Assessment (ICRA)). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized. All task orders associated with this contract will be Class II or lower Risk Classification and will require approval by the Project Manager or Government Designated Authority before beginning any construction work.

1. Class I requirements:

a. During Construction Work:

1) Notify the Project or Government Designated Authority.

2) Execute work by methods to minimize raising dust from construction operations.

3) Ceiling tiles: Immediately replace a ceiling tiles displaced for visual inspection.

b. Upon Completion:

1) Clean work area upon completion of task

2) Notify the Project Manager or Government Designated Authority.

2. Class II requirements:

a. During Construction Work:

1) Notify the Project or Government Designated Authority.

2) Provide active means to prevent airborne dust from dispersing into atmosphere such as wet methods or tool mounted dust collectors where possible.

3) Water mist work surfaces to control dust while cutting.

4) Seal unused doors with duct tape.

5) Block off and seal air vents.

6) Complete plastic barriers to seal work area from non-work area as determined by Project Manager.

b. Upon Completion:

1) Wipe work surfaces with cleaner/disinfectant.

2) Contain construction waste before transport in tightly covered containers.

3) Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area.

4) Upon completion, restore HVAC system where work was performed

5) Notify the Project or Government Designated Authority.

C. Products and Materials:

1. Sheet Plastic: Fire retardant polystyrene, 6-mil thickness meeting local fire codes

4. High Efficiency Particulate Air-Equipped filtration machine rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Maintenance of equipment and replacement of the HEPA filters and other filters will be in accordance with manufacturer’s instructions.

5. Exhaust Hoses: Heavy duty, flexible steel reinforced; Ventilation Blower Hose

6. Adhesive Walk-off Mats: Provide minimum size mats of 24 inches x 36 inches

7. Disinfectant: Hospital-approved disinfectant or equivalent product

8. Portable Ceiling Access Module D. In general, the following preventive measures shall be adopted during construction to keep down dust and prevent mold.

2. Exhaust hoses shall be exhausted so that dust is not reintroduced to the medical center.

3. Adhesive Walk-off/Carpet Walk-off Mats shall be used at all interior transitions from the construction area to occupy medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

4. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as it is created. Transport these outside the construction area in containers with tightly fitting lids.

5. The contractor shall not haul debris through patient-care areas without prior approval of the Resident Engineer and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

6. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

7. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

This procurement package shall cover both the materials as well as labor for the project, including 6 phases for the Mental Health Suite.

The Contracting Officer Representative (COR) is Nancy Anderson, Senior Interior Designer, COR Nancy.anderson@va.gov . Phone: 734-904-9791 on behalf of Suzanne Doornbos, Suzanne.doornbos@va.gov.

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