SOW Flooring-Final JE 6-29-20.pdf

STATEMENT OF WORK

Flooring Replacement

OK0HAS01C4

Haskell Indian Health Center

Lawrence, Kansas

May, 2020

Oklahoma City Area

Indian Health Service

Department of Health and Human Services

Flooring Replacement OK0HAS01C4 Haskell Indian Health Center

Lawrence, Kansas

STATEMENT OF WORK

1.0 INTRODUCTION / BACKGROUND

The Haskell Indian Health Center was originally constructed in 1977 with an addition constructed in 2006. This project includes removing and replacing approximately 5,300 square feet of flooring and rubber base in the main waiting area and all corridors. The existing flooring is 2’ X 2’ carpet tile. Refer to Drawing I-1.0 for finish plan. The health center will be fully operational during the demolition and replacement of the flooring.

Contractor will need to coordinate work with local Facility Manager.

2.0 OBJECTIVE

The objective of this project is to remove and replace approximately 5,300 SF of existing flooring and base in the health center.

3.0 SCOPE OF WORK

The health center shall remain operational during the course of this project.

Contractor shall coordinate work with the Facility Manager on phasing and accessibility of rooms.

Phasing of work shall be required for the removal and replacement of the flooring and base and associated work. Due to the fact that patients are scheduled well in advance and on a walk-in basis for health care services, full or partial room and/or corridor closures will require coordination on a daily basis with Facility Manager to minimize interruption of services.

This project consists of the following:

A. Demolition and removal of existing carpet tile flooring and rubber base.

B. Clean old adhesive and residue from areas to receive new flooring.

C. Installation of luxury vinyl tile, rubber base, recessed walk-off mat and accessories.

D. Installation of any temporary security prevention measures will be required during any incomplete installation of the flooring for protection of the facility.

4.0 TASKS / REQUIREMENTS

Contractor shall be responsible for all aspects of preparing area of work for renovation, including demolition and removal of existing construction, and furnishing all labor and materials to perform work as required:

4.1. General and Administrative

A. Contractor shall provide a full-time superintendent to be on site while supervising and scheduling work that is being performed at the health center by the general contractor or their subcontractors.

B. Contractor shall provide their own Personal Protective Equipment (PPE), Lockout Tagout equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment to perform this job.

C. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. At least 50% of recyclable materials shall be recycled. Location of the dumpster shall be coordinated with the health center Facility Manager.

D. Contractor shall clean work areas daily. Keep work area, and public access areas free from accumulations of waste materials. Contractor shall remove trash daily. Construction waste shall be transported in tightly covered containers to minimize spreading of dirt and debris associated with construction.

E. Upon completion of the work, Contractor shall remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

F. Upon completion of work, Contractor shall vacuum work area with HEPA filtered vacuums, and wet mop area with cleaner/disinfectant. Contractor shall conduct a final clean and leave the work area in a clean, neat, and orderly condition.

4.2. Demolition

A. Remove approximately 5,300 SF of carpet tile and rubber base. Includes all adhesive and other elements to prepare floor and wall surface for new flooring and rubber base.

B. Repair any damage to existing structure and finishes caused by demolition activities.

4.3. Luxury Vinyl Tile – Resilient Tile Flooring

A. Install approximately 5,300 SF of luxury vinyl tile.

B. Contractor shall submit Manufacturers data and shop drawings for approval.

C. Luxury Vinyl Tile (LVT) flooring shall be Armstrong Flooring Natural Creations Classics Luxury Vinyl Tile Flooring Series - ARMSTRONG

NATURAL CREATIONS LVT ARBOR ART GALENA OAK WHEAT

NA181 6 IN X 48 IN PLANK or equivalent

D. All glues, mastics, and or adhesives should be of LOW-Volatile Organic

Compounds.

E. Install rubber base trim in the longest possible lengths in attempts to have one piece.

F. Examine walls and floors with installer present for conditions affecting performance of work.

4.4. Walk Off Mat

A. Recessed walk-off mat system, Mats Inc., Ultra Entry Surface/ Shallow Recessed System or as shown in attachment or equivalent.

B. Color – Panel Color: Black; Insert Color: New York Collection, Charcoal Splash or equivalent.

C. Size – 80” W x 48” D

D. Install frame components in the longest possible lengths; components up to 96-inches long shall be in one piece.

E. Fasten to top, sides and bottom of opening as required by framing manufacturer.

F. Screws or other fasteners shall not be exposed to view when installation is complete.

4.5. CLEAN and REMOVAL OF BARRIERS

4.5.1 Clean

A. Contractor shall clean work area of newly installed flooring and wall base.

B. Contractor shall conduct a final cleaning, and leave the work area in a clean, neat, and orderly condition.

4.5.2 Demo Barrier

A. Contractor shall coordinate with the Facility Manager for removal of barriers.

B. Contractor shall remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

5.0 DELIVERABLES

5.1. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by the Project Oversight. Facility Manager and Project Manager will respond within 7 business days.

Contractor shall maintain a submittal log with the date submitted for review, the date received back, and action taken. A copy of the submittal log will be provided at the weekly progress meeting for review.

Substitutions or deviations not approved by the Project Manager risk rejection.

Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.2. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Progress Meetings

Project Oversight may coordinate with Contractor in scheduling and administer the construction progress meetings throughout the project.

Meetings shall be held weekly with additional meetings to be held as required. Meetings shall be held via conference call or on site, and will cover topics pertinent to progress and completion of construction.

Weekly meetings shall be held each week with the Facility Manager, Safety Officer, and Infection Preventions on site to discuss weekly status, accomplishments, planned activities for the week, and issues that need coordination.

6.2. Contractor – Signing In/Out

Contractor shall coordinate with the Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, use of parking, and access to building and locked areas.

6.3. Life Safety and Infection Control

Before any construction or services are to be performed within the health center, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract.

Initial and periodic inspection shall be conducted by the Project Oversight, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

6.4. Video – Policy

Contractor shall review procedures with respect to Life Safety and Infection Control measures of the Clinic prior to beginning project. A film video will be made available to the Contractor to view prior to starting inspection to comply with infection control procedures during construction.

A. Video on “Infection Control during Construction”. Which can be accessed at the following url: https://www.youtube.com/watch?v=nJdjxBoC-zE http://www.youtube.com/watch?v=nJdjxBoC-zE

6.5. Risk Assessment – Health Center Policy

Contractor shall read and agree to all of the health safety regulations needed for this job.

A. The health center Safety Officer will perform the Infection Control Risk

Assessment for Construction and Renovation prior to start of project. The risk assessment will be for type of project of activity per matrix of precaution for construction and renovation - Type 1-5. This will be reviewed with Contractor prior to start of project.

B. Contractor shall use proper Personal Protective Equipment (PPE) where required when performing work on-site. PPE may include safety glasses, goggles, gloves, hardhats, surgical masks, etc.

7.0 REFERENCES

7.1. Existing As-Builts

As-built drawings are available for review. Coordinate with health center Facility Manager.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Standards.

8.0 SECURITY REQUIREMENTS

Contractor and personnel that will be working on site shall complete required background and security check before performing work within the facility.

Contractor and personnel shall abide by all Safety and Security procedures of the Haskell Indian Health Center.

Contractor and personnel shall comply with security requirements including personal identification. Contractor shall be responsible for providing each of their employee with an ID badge. ID badge shall be worn at all times when performing work during the course of this project.

9.0 POINT OF CONTACT

Contracting Jeff Earnest, Contract Specialist (C) Oklahoma City Area Indian Health Service 701 Market Drive Oklahoma City, OK 73114 Office: (405) 951-3740 Email: Jeff.Earnest@ihs.gov

Project Oversight Shannon Lowe, Administrative Officer

Haskell Indian Health Center 2415 Massachusetts St.

Lawrence, KS 66046

Cell: (785) 424-3875

Office: (785) 832-4821

E-mail: Shannon.Lowe@ihs.gov

Facility Manager Jason Schuler, Facilities Manager Haskell Indian Health Center

2415 Massachusetts St.

Lawrence, KS 66046

Cell: (785) 432-2097

Office: (785) 832-4828

E-mail: Jason.Schuler@ihs.gov

10.0 LOCATION

The project is located at the Haskell Indian Health Center, 2415 Massachusetts Street, Lawrence, KS 66046-4804.

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 7:45 a.m. to 4:30 p.m.

Work shall be accomplished while the health center is occupied and fully operational. Work may be scheduled after-hours and/or weekends if approved by the Project Oversight. All Coordination and scheduling of work shall be coordinated with the Project Oversight.

B. Tobacco Free Campus:

The Haskell Indian Health Center is a United States, Federal government facility that is a tobacco free environment (building and grounds). No tobacco/smoking/ vaping of any kind shall be tolerated during the construction.

11.0 PERIOD OF PERFORMANCE

The period of performance this scope of work is 45-calendar days after Notice to Proceed (NTP).

Contractor shall give at least 48 hours’ notice to the Facility Manager of when work is to be started to allow time to notify staff of any process changes or access limitations

This 30-calendar day includes performance period for mobilization, submittals, material acquisition, installation, inspection, closeout items, and demobilization.

mailto:Shannon.Lowe@ihs.gov mailto:Jason.Schuler@ihs.gov