SOW Fisher Supplies.docx

STATEMENT OF WORK

Blanket Purchase Agreement (BPA) for Fisher Laboratory Supplies

A. PURPOSE OF CONTRACT:

The Contractor shall provide laboratory supplies for the Phoenix Indian Medical Center (PIMC), Laboratory Department. As a part of an effort to increase efficiency, decrease paper orders and support the governments intent to use an on-line website ordering system, on-line orders are the preferred method.

B. SPECIFICATIONS OF SERVICES:

The Contractor shall provide laboratory supplies for PIMC Laboratory Dept., which include but not limited to the attached Price Schedule.

The Contractor will provide an on-line website ordering system with the following capabilities:

· Catalog of supplies available for ordering

· Have an application for ordering supplies (on-line website) that indicates:

· Dates when items are available

· Tracking capabilities for all orders

· Ability to view & print packing slips & invoices

The Contractor utilizing a different vendor’s ordering system for the above will not be accepted.

The Contractor will provide training to the Ordering Officials for all ordering processes and refresher training as needed.

The Contractor must have an application/system in place to create a separate account for Phoenix Indian Medical Center, Laboratory Department.

The Contractor must have their own account(s) set up with any other vendor(s) that they may purchase from for supplies.

The Contractor is responsible for the maintenance of adequate inventory levels and for the delivery of laboratory supplies. Prices for the laboratory supplies are listed on the Pricing Schedule and the Contractor shall provide their best discounted prices for the Base and Option years. Additional discounts will be requested before the BPA Annual Review.

The Contractor shall provide the following:

Supplies:

1. The Contractor shall have the capabilities to transport laboratory supplies Monday thru Friday and on an overnight basis if needed.

2. The Contractor shall provide ordered supplies within five (5) business days of an order being placed and will not exceed seven (7) business days.

3. The Contractor shall provide high quality laboratory supplies required to perform the testing needed as noted for the base year and option years (See Price Schedule).

4. The Contractor will only accept orders from designated Ordering Officials.

5. The Contractor must provide notification to the IHS TPOC (Technical Point of Contact) immediately for items placed on backorder.

6. The Contractor must provide notification in writing immediately to the TPOC, if there are any changes in product availability and production, specifications, catalog number changes and recalls/obsolete/replacement items.

7. The Contractor must be able to fulfill urgent delivery requirement for overnight delivery at no cost to the Government.

8. The Contractor must allow return or provide a full credit for items with expiration dates allowing for short or an unreasonable shelf life (less than 3 months). Return shipping and/or Restocking Fees are the responsibility of the Contractor.

The Contractor shall provide a designated representative to help resolve technical and/or contractual issues throughout the life of the contract.

The Contractor shall provide a designated customer service representative to handle all problems that arise with the ordering of laboratory supplies throughout the life of the contract.

C. PRICE SCHEDULE:

The unit prices on all supplies are FIXED PRICE throughout the life of the contract and will not increase.

**The quantity of supplies are estimates only and can increase or decrease. **

TOTAL AMOUNT

D. PERIOD OF PERFORMANCE:

The period of performance shall be for a base year plus four (4) one-year option years commencing from the date of award.

E. DELIVERABLE INSTRUCTIONS:

The Contractor shall provide ordered supplies within five (5) business days of an order being placed and will not exceed seven (7) business days.

The Contractor shall deliver all supplies to PIMC, Laboratory Department, 4212 N. 16th Street, Phoenix, Arizona, 85016.

F. INVOICE SUBMISSION AND PAYMENT:

The Contractor must allow a return or provide a full credit for errors on the invoicing.

The contractor shall include the following information on each invoice in accordance with the prompt payment act (5 CFR Part 1315.9(b)):

1. Contractor's name and address

2. Invoice number and date

3. Entire award number or other authorization number for delivery of goods or services (Order number and Order line item number)

4. Description (including dates of service), quantity of goods or services rendered, unit of measure, unit price and extended price of the items delivered

5. Shipping and payment terms

6. Name, address and location of where to send payment

6. Duns number and taxpayer identifying number (TIN)

7. Contact name (where practicable), title and telephone number

**Invoices without the above information will be returned to the contractor resulting in delay of payment.**

Invoices, packing slips, & delivery confirmations shall be prepared and submitted electronically into the Invoice Processing Platform (IPP) and in accordance with rates and terms as stated in the contract.

The Government reserves the right to accept or reject services if the level of work is unsatisfactory.

G. POINTS of CONTACT:

Acquisition Contract Specialist: TBD

A copy of the invoice should be sent electronically to the Contract Specialist(s) at the email address listed above.

Service Unit Representative: Deana.Thompson@ihs.gov

A copy of the invoice should be sent electronically to the Service Unit Representative(s) at the email address listed above.

H. COMPENSATION:

The Contractor shall be compensated at the agreed contract amount based on invoices, packing slips, & delivery confirmations submitted electronically into the Inventory Processing Platform (IPP) that are in direct performance of this contract.

I. PAYMENT:

Electronic funds transfer (EFT) method under this contract shall make payment. The Contractor shall submit invoices, packing slips, & delivery confirmations electronically into the Invoice Processing Platform (IPP). The designated receiving official shall make payment upon receipt of proper invoice and appropriate acceptance.

J. TAX:

The Federal Government DOES NOT WITHHOLD taxes from the Contractor, any Local, State, or Federal taxes. It is the Contractor’s sole-responsibility to pay their own taxes and other personal obligations that they may have.

K. ARIZONA STATE TAXES:

Contractor is responsible for determining and paying all required taxes. Award amount shall not be adjusted due to failure of the offeror to include taxes into the quotation.

L. DESIGNATED TECHNICAL POINT OF CONTACT (TPOC):

Deana Thompson, Phoenix Service Unit, Phone: 602-319-8954, Email: deana.thompson@ihs.gov is hereby designated as TPOC for this service. The TPOC’s responsibilities will be to coordinate with the contractor the technical aspects of supplies and the review of performance hereunder.

M. TECHNICAL POINT OF CONTACT (TPOC):

The Contracting Officer shall designate the TPOC representing the Government for the purpose of this contract in writing. Such designation will set forth the duties specifically delegated in regard to the performance of this contract. A copy of the designation will be provided to the contractor.

The TPOC is responsible for Contractor accountability, monitor contract performance, and assist the Contractor in the resolution of program problems encountered during the performance of this contract.

The TPOC shall be responsible for:

· Monitoring the Contractor’s technical progress, including the surveillance and assignment of performance and recommending to the Contracting Officer changes in requirements

· Interpreting the Statement of Work

· Performing technical evaluation as required

· Performing technical inspection and acceptance required by the contract

· Assisting the contractor in the resolution of technical problems encountered during performance

The TPOC’s responsibilities will be to coordinate with the contractor the technical aspects of this supplies and the review of performance hereunder.

The TPOC does NOT have authority to modify or change the terms and conditions of the contract.

N. CONTRACTING OFFICER:

The Contracting Officer is the only person with authority to act as the agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the Statement of Work (2) modify or extend the period of performance (3) change the delivery schedule (4) authorize reimbursement to the contractor for any costs incurred during the performance of this contract or (5) otherwise change any Terms and Conditions of this contract. The Government my unilaterally change TPOC designation.