SOW-FireSafetyEquipInspctns (2) 04052023.docx

Scope of Work

IHS/JICARILLA SERVICE UNIT

FIRE SAFETY EQUIPMENT TESTING AND INSPECTION SERVICES

I. Introduction The Jicarilla Health Clinic in Dulce, NM needs inspection services for its fire safety equipment, including fire alarm system, dampers, strobes, fire sprinkler system, notification system and fire extinguishers.

The clinic is located in Dulce, New Mexico at 500 North Mundo Drive. The clinic has a fire alarm and fire sprinkler systems. The clinic has three buildings: two-story clinic, morgue, and shop/sleeping quarters. The clinic needs quarterly inspection and testing services for the three fire systems in accordance to NFPA 10, NFPA 72 and NFPA 25. The clinic needs annual inspection of the fire extinguishers in accordance with NFPA 10.

II. TECHNICAL REQUIREMENTS:

The Contractor shall meet the technical requirements and possess the required experience as follows:

1. Have a minimum of five (5) years of experience in the Fire Protection System industry and in the work of inspecting systems for compliance with code requirements.

2. Have performed similar type projects in scope and size within the last two (2) years.

3. Have experience in the New Mexico/Colorado/Arizona geographical area.

4. Have the ability, including equipment and personnel, to provide reports and drawings as required elsewhere in this Scope of Work (SOW) within 30 calendar days after completion of work at the facility.

5. Have the ability to respond to emergency repair calls 24 hours a day/ 7 days a week.

III. EVALUATION CRITERIA:

The quote shall be evaluated to determine the Offeror’s ability to complete the requirements necessary for successful performance under the contract. A quote which merely paraphrases the requirements stated in Technical Requirements will be ineligible for award. In addition, a quote that addresses only a part of the requirements will be considered unresponsive to this solicitation and unacceptable for award. The quote should show that the requirements stated in Technical Requirements of this solicitation are understood and offer a logical approach for their achievement.

FACTORS FOR AWARD

The Government will award a Fixed-Price contract resulting from this solicitation to the responsible Offeror whose offer, conforming to this solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Have a minimum of five (5) years experience in the Fire Protections System Inspection industry and in the work of inspecting systems for compliance with code requirements.

a. Documentation in the form of the technician’s certifications must be included with quote.

2. Have performed similar healthcare facility type projects in the last two (2) years.

a. Documentation must be included with quote detailing last 2 years experience of healthcare facility projects similar in size and scope.

3. Have experience in the New Mexico/Arizona/Colorado geographical area.

a. Documentation must be included with quote detailing experience working in the New Mexico/Arizona/Colorado geographical area.

4. Have the ability to provide inspection and service reports for certification that satisfactory services have been received in accordance with the scope of work and meet NFPA requirements.

a. Documentation must be included with quote detailing the ability to provide reports within 30 days after completion of work at each facility.

b. Documentation must be included with quote providing a sample report.

5. Price

RELATIVE IMPORTANCE OF EVALUATION CRITERIA

The Government will award a Fixed-Price contract resulting from this solicitation to the responsible Offeror whose offer, conforming to this solicitation; will be most advantageous to the Government, price and other factors considered. When combined, factors 1-4 are more important than price.

IV. DELIVERABLES:

1. Service Orders: The Contractor shall provide service reports or work orders for certification that satisfactory services have been received in accordance with the scope of work and as required by the National Fire Protection Association (NFPA).

2. Inspection Reports: The Contractor shall provide written detailed quarterly inspection reports for each building and every service procedure performed. This shall include, at a minimum, date of performance, name of Technician, location, test results, all repairs needed, deficiencies discovered, problems and comments on overall condition of the fire protection systems. The Contractor’s own forms may be used as the report if all requested information is provided.

V. WORK REQUIRED:

A. FIRE SPRINKLER SYSTEM:

1. Test all parts of the fire sprinkler system each quarter for all three building. Testing shall be done in accordance with NFPA Code 25, “Standard for the Inspection, Testing and Maintenance of Water-Based Fire Protection Systems”.

2. Perform main drain test for all buildings (3).

3. Open Inspectors Test & Drain, verify flow switch operation and signal to alarm panel in all buildings.

4. Open and close sprinkler control valves, verify tamper switch operation and signal to alarm panel in all buildings.

5. Visual inspections of all pipe, valves, fire department connections, fittings and gauges in all buildings.

6. Ensure sprinkler systems are charged and back in service for all buildings.

7. Check and document glycol protection for outdoor fire sprinklers annually.

8. Test backflow preventers annually.

9. Provide written documentation of inspection, test results and recommendations within 30 days of inspection.

10. Provide estimate of repair costs if needed so that the contract may be modified to include repairs.

B. FIRE ALARM SYSTEM:

1. Test parts of the fire alarm systems each quarter for all three buildings. Testing shall be done in accordance with NFPA Code 72 “National Fire Alarm and Signaling Code”.

2. Call in to the clinic’s monitoring service to put the system on “test” during the inspections and take the system off of “test” after the inspections.

3. Each device shall be physically activated to ensure its functionality as designed and installed.

4. Provide complete written documentation of inspection, test results and recommendations within 30 days of inspection.

5. CORRECTIVE REPAIRS-A price proposal for necessary repairs for deficient or inoperable devices such as those found during the course of system testing and inspection, or have failed during operation will be provided. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are used in order to preserve Underwriters Laboratories (U.L.) Listings and meet NFPA requirements.

C. FIRE EXTINGUISHERS:

1. Annual fire extinguisher inspections, testing and maintenance shall occur for three buildings during the first calendar quarter of the year.

2. Approximately twenty-five (27) extinguishers including one carbon dioxide extinguisher for the IT Server Room.

3. Inspections, testing, and maintenance shall be in accordance with NFPA 10 “Standard for Portable Fire Extinguishers”.

4. The contractor shall examine, inspect, tag and date all fire extinguishers annually. New inspection tags shall be provided by the contractor annually.

5. Hydrostatic testing and re-charging shall be done as needed and after purchase approval is received. Loaner extinguishers shall be provided until the clinic’s original extinguishers can be returned and placed in their original location. A cost proposal shall be submitted for all hydrostatic tests and re-charging of extinguishers after the quantities needed are determined. The Contracting Officer’s Representative (COR) will be responsible for obtaining purchase approval.

6. New inspection tags shall be furnished annually. Old tags may not be erased and re-used.

7. CORRECTIVE REPAIRS-A price proposal for necessary repairs for deficient or inoperable devices such as those found during the course of system testing and inspection, or have failed during operation will be provided. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are used in order to preserve Underwriters Laboratories (U.L.) Listings and meet NFPA requirements.

Special Requirements

1) A staff member from the clinic shall accompany the Contractor’s workers at all times in order to waive the background check requirements. Violations of this requirement will not be tolerated due to stringent requirements for background checks and clearances normally applied to all contract staff entering the building.

2) Emergency service may be needed between the scheduled inspections and tests; the Contractor shall be available 24 hours a day/ 7 days a week to minimize system downtime. If an emergency service call is needed the contractor shall wait until the Project Officer has received authorization for the purchase. Travel is required within 24 hours of initial notification. An emergency contact telephone number is required for emergency service.

3) Contractor’s staff shall receive training for emergency evacuation and codes.

4) Toilet facilities inside the clinic are unavailable to the contractor staff due to background check requirements being waived for this contract.

5) All inspections shall be performed during normal business hours, M-F, 8:00 a.m. to 4:30 p.m. The clinic will be closed on Federal holidays.

6) A copy of the SDS’s of all chemicals to be used by the Contractor shall be provided to the Project Officer.

7) The Contractor shall be responsible for securing all permits as needed per local Jicarilla Apache Nation laws and ordinances.

8) The Contractor shall follow all applicable codes and regulations of the Jicarilla Apache Nation, State of New Mexico and as well as federal laws and regulations.

END OF DOCUMENT