SOW Fire Protection System Services AIHC-MSU -AIDC.pdf

SOW Fire Protection Systems

SCOPE OF WORK

Fire Protection System Services Albuquerque Area Indian Health Service

Albuquerque Indian Health Center

Mescalero Service Unit And

Albuquerque Indian Dental Clinic

I. GENERAL:

A. Services:

The purpose of this contract is to provide specialized testing, inspection services and repair work to ensure that the Albuquerque Area Indian Health Service (AAIHS) facilities/buildings are in compliance with NFPA and AAAHC accreditation requirements regarding the Fire Protection systems. These services shall be performed by a Contractor having a proven history of proper qualifications, competence, experience, and performance.

The Contractor for this work shall provide all material, equipment, labor, tools, etc., to perform the required inspection of and repair work to the Fire Protection Systems as described and at the facilities located within the Albuquerque Indian Health Center (AIHC), Mescalero Service Unit (MSU), and Albuquerque Indian Dental Clinic (AIDC)

B. Location of Work:

The work is to be performed at the AIHC, 801 Vassar Dr. NE, Albuquerque, NM; MSU, 318 Abalone Loop, Mescalero, NM; and AIDC, 9169 Coors Road NW, Albuquerque, NM (located on SE corner of SIPI Campus). The required work shall be inclusive of all buildings and facilities described in this SOW.

C. Technical Requirements:

The Contractor shall meet the technical requirements and possess the required experience as follows:

1. Have a minimum of five (5) years’ experience in the Fire Protection System industry and in the work of inspecting systems for compliance with code requirements.

2. Have performed similar type projects in scope and size within the last two (2) years.

3. Have experience in the New Mexico/Arizona/Texas/Colorado geographical area.

4. Have the ability, including equipment and personnel, to provide reports and drawings as required elsewhere in this Scope of Work (SOW) within 30 calendar days after completion of work at each facility.

D. Facility Overview and Procedures:

1. The Contractor shall attend and participate in an initial meeting with the Project/Facility

Manager, Supervisory Maintenance Mechanic and Maintenance staff within two weeks from the date of Notice to Proceed (NTP) from the Contracting Office. The pre-performance meeting agenda shall include, at a minimum, a review of the specific facility’s Contractor procedures, safety and security measures, work schedule, and any required coordination.

2. The Contractor shall provide a detailed written schedule and sample report for the Service Unit at the pre-performance meeting. These documents shall be reviewed to ensure that the reporting periods meet all facility and code requirements.

3. The Contractor shall perform all work during normal business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Federal Holidays. Authorization other than normal work hours shall be coordinated and approved in advance with the Facility/Project Manager.

4. The scheduled work shall be coordinated with the respective Facility Maintenance

Contact. The inspections and all work are to be completed while the facilities remain in operation. The Contractor shall ensure that the services do not disrupt patient care.

5. The Contractor shall sign in and out with the Facility Maintenance office during every visit. A Contractor’s badge shall be provided to each crew member on-site and shall be worn as work is performed. Badges shall be returned at the end of the work day or at the end of the service period as determined by the Facility/Project Manager.

6. The Contractor shall adhere to all policies, standards, and requirements of the respective facility while on-site. Safety procedures shall be strictly adhered to at all times.

II. PROJECT DESCRIPTION:

The Contractor shall perform quarterly and annual inspections on the referenced systems as follows:

A. Albuquerque Indian Health Center - Fire Sprinkler System:

1. The Contractor shall provide Riser Obstruction services every quarter or from last inspection report date in accordance to the National Fire Protection Association (NFPA) Code Number 25. Services shall include inspection of sprinklers system risers and vertical sprinkler pipe valves in which the contractor shall inspect, remove debris and replace all worn-out and defective parts as necessary.

2. The Contractor shall test, inspect and repair the Fire Sprinkler Back Flow Preventers and Fire Hydrants annually. The Contractor shall ensure all backflow preventers within the compound operate effectively by insuring that the aqua ground water connected to the facility buildings does not allow back flow of water back into the aqua ground water. The Contractor shall ensure proper water pressure is maintained in water pipes for normal water heating and safe water drinking conditions by performing a pressure test. If parts need replacing due to wear, malfunction, inoperability, or defect, the Contractor shall notify the Facility Maintenance and repair the system.

3. The Contractor shall examine, inspect, tag and date all fire extinguishers annually. The

Contractor shall replace all faulty fire extinguishers and shall issue certification that all are in excellent working condition. Hydrostatic testing and re-charging shall be done as needed. Loaner extinguishers shall be provided until the facility’s original extinguishers can be returned and placed in their original location.

B. Mescalero Service Unit – Fire Sprinkler System

1. The Contractor shall provide Riser Obstruction services every quarter or from last inspection report date in accordance to the National Fire Protection Association (NFPA) Code Number 25. Services shall include inspection of sprinklers system risers and vertical sprinkler pipe valves in which the contractor shall inspect, remove debris and replace all worn-out /defective parts as necessary.

2. The Contractor shall examine, inspect, tag and date all fire extinguishers annually. The in excellent working condition. Hydrostatic testing and re-charging shall be done as needed. Loaner extinguishers shall be provided until the clinic’s original extinguishers

3. The Contractor shall test, inspect and repair, if necessary, the MSU Kitchen Hood

Protection System (Wet Chemical Fire Control) semi-annually per NFPA Code Number

96. Services shall include inspection of Kitchen Hoods to ensure that no vapors are released into others areas of the building and the kitchen hood ventilations operate properly by letting vapors into the outside air. The Contractor shall repair and/or replace the system as necessary to ensure operation follows the applicable codes.

C. Mescalero Government Quarters – Extinguishers

1. The Contractor shall examine, inspect, tag and date all fire extinguishers annually. The in excellent working condition.

D. Albuquerque Indian Dental Clinic - Fire System:

1. The Contractor shall test, inspect and repair, if necessary, the Fire Sprinkler Back Flow

Preventers annually. The Contractor shall ensure all backflow preventers within the compound operate effectively by insuring that the aqua ground water connected to the facility buildings does not allow back flow of water back into the aqua ground water. The Contractor shall ensure proper water pressure is maintained in water pipes for normal water heating and safe water drinking conditions by performing a pressure test. If parts need replacing due to wear, malfunction, inoperability, or defect, the Contractor shall notify the Facility Maintenance and repair the system.

2. The Contractor shall examine, inspect, tag and date all fire extinguishers annually. The in excellent working condition. Hydrostatic testing and re-charging shall be done as needed. Loaner extinguishers shall be provided until the facility’s original extinguishers

III. Deliverables:

The Contractor shall provide the following reports for each location and each site visit:

A. Service Orders:

1. The Contactor shall provide service reports or work orders for certification that satisfactory services have been received in accordance with the scope of work and as required by NFPA.

B. Inspection Reports:

1. The Contractor shall provide written detailed inspection reports of every site visit and every service procedure performed. This shall include, at a minimum, date of performance, name of Technician, location, test results, all repairs, deficiencies discovered, problems and comments on overall condition of fire protection System.

IV. PERIOD OF PERFORMANCE:

The base performance period for this service shall be one year from notice to proceed. Option year renewals, up to four additional years, shall be exercised on the basis of existing requirements of the Government, availability of funds, and satisfactory Contractor performance. Option years will be added to the agreement prior to the end of the current year upon recommendation of the Government and acceptance by the Contractor.

V. INVOICE SUBMISSION

A. Invoices for all locations shall be submitted monthly or after performance of the scheduled services to the AIHC Facility Maintenance Office and shall be inclusive of all required costs and applicable taxes. Improperly prepared invoices shall be returned to the Contractor resulting in delayed payment.

At a minimum, a properly prepared invoice shall include:

1. Contract Number

2. Current Date

3. Invoice Period

4. Invoice Number

5. Contractor Name, Address, Telephone Number

6. Contractor’s DUNS

7. Valid Signature and date

End –Scope of work