SOW_Fire Hood Inspection.pdf

DESCRIPTION OF REQUIREMENT

FEDERAL CORRECTIONAL COMPLEX, COLEMAN, FLORIDA

Inspection Services for Food Service Hoods Wet & Chemical Suppression Systems March 31 , 2021

1. DESCRIPTION OF REQUIREMENT/ SPECIFICATIONS

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex, Coleman, Florida (FCC Coleman) located at 846 NE 54 th Terrace, Coleman, Florida in Sumter County intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to perform inspections, maintenance, and repairs to the Food Service Hoods Suppression Systems of the FCC Coleman Complex. This contract will consist of a base year (initial twelve month period) , with four optional years to be exercised at the discretion of the

FBOP.

B. BACKGROUND INFORMATION

FCC Coleman has several fire suppression hoods with chemical fire suppression systems installed in the Food Service departments of the US Penitentiary 1, US Penitentiary 2, and the Training Center of the property. FCC Coleman has several fire suppression hoods with wet fire suppression systems installed at the Food Service departments of the FCI Low, FCI Medium, and Federal Prison Camp sections of the property. These systems must be inspected and maintained to comply with NFPA Code 25 and any other applicable codes. Whereas this pertains to Life Safety, it is critical these services are performed timely by competent state certified inspectors.

C. GOVERNMENT FURNISHED PROPERTY

FCC Coleman will not provide any materials or labor needed to complete the inspections. FCC Coleman will provide one staff to escort service technician(s) to each hood location completing one location at a time. Electrical service from standard duplex outlets, normal city water from sink faucets and spigots, and toilet facilities for Vendor's personnel shall be provided by FCC Coleman if needed.

D. DESCRIPTION OF REQUIREMENT

Semi-annual inspection.

Semi-annual inspections shall be conducted by the last working day of the months of January and July of each calendar year.

Upon completion of the on-site inspection , the inspector shall provide FCC Coleman with an initial written report determining if the system(s) passed or failed the inspection prior to leaving the property. Final typed reports should be delivered to FCC Coleman within five (5) business days of the completion of the complex wide semi-annual inspection.

All final reports will be submitted in a typed format to include discrepancies and/or red tags.

Final reports shall identify all discrepancies which do not comply with NFPA codes .

Final reports shall NOT list recommendations of the Vendor .

The Vendor will submit one invoice covering all hoods inspected at FCC Coleman at the conclusion of each complex-wide semi-annual inspection .

Invoice for payment will not be processed or paid until the final reports has been received by the Facility Manager via email in PDF format or a hard copy via US Postal Service, FedEx, or UPS.

U. S. Department of Justice Federal Bureau of Prisons

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

• The semi-annual fire suppression/alarm test will be conducted in compliance with the provisions contained in NFPA 25 and NFPA 72. The detailed methods and frequencies indicated in NFPA 25 and NFPA 72 , Table 14.4.3.2-Testing - Initiating Devices should be utilized, at a minimum.

• Should a system fail , the inspector will specifically identify what parts failed and what needs to be done to rectify the system and ensure it is compliant and within all applicable codes.

• Within five (5) calendar days, the Vendor shall provide a quote to FBOP for any additional repairs on the hood system(s) and/or corrective action to comply with applicable NFPA codes, etc.

• Quotes shall be submitted to FBOP and approved by the FBOP prior to any additional work being performed outside the scope of this service contract.

E. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

Compliance with all environmental ·regulations, Life Safety codes, NFPA, OSHA, ABA, and Federal, State, and Local codes and regulations will be required for the duration of this contract.

Services and materials provided by the Vendor will adhere to and shall be consistent with the most current industry standards.

2. VENDOR SECURITY/WORKING REGULATIONS

A. Security Clearances

All Vendor's personnel coming onto Federal property must successfully pass a security clearance (NCIC) . Security clearance paperwork shall be submitted to the Contracting Officers Representative (COR) within seven (7) calendar days of the Award of Contract. The Vendor awarded the contract should plan on security clearances being completed within fourteen (14) working days from submittal of a fully completed NCIC packet. NCIC clearances must be successfully processed prior to any personnel coming onto the FCC Coleman property.

In addition to security clearance compliances addressed elsewhere in this solicitation , the following conditions are specific to FCC Coleman.

1. Security clearance documents will only be accepted from the Vendor awarded the contract. If the services are subcontracted out to another Vendor, the Vendor awarded the contract must submit the security clearance forms to the FBOP. If submitted by any other Vendor, they will be rejected. The Vendor awarded the contract has the responsibility to review the security clearance submissions to ensure they are filled out completely and signed.

2. In the event a Ven~or's employee cannot pass the security clearance process, they will not be permitted to work on this contract or be on FCC Coleman property. By law the FBOP cannot, and will not, release any information to the Vendor concerning the nature of why the rejected employee was not able to pass the security clearance process.

3. Residency Requirements - The residency requirement applies to both individuals and employees of companies providing services to the FBOP. For three (3) of the five (5) years immediately prior to submission of your bid, individuals and/or Vendor employees providing services in any Federal Bureau of Prisons facil ity must have:

B. Work Hours

Federal Bureau of Prisons

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

a. resided in the United States (U.S.);

b. worked for the U.S. overseas in a Federal or military capacity; or

c. been a dependent of a Federal or military employee serving overseas.

Work Hours shall be between the hours of 6:30 AM and 3:00 PM EST, Monday through Friday, excluding Saturday, Sunday, and any Federal holiday. Should the Vendor need to access the site to conduct work associated with th is contract at a time other than those listed above, the Vendor will request an alternate time in writing to the COR five (5) working days prior to the date and time requested .

Vendors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, institution emergencies, etc. In the event of an institution emergency, depending on the type of emergency, the Vendor may be instructed to secure all work, secure and stow all tools , equipment and materials, and be escorted out of the institution. Work will resume once the institution emergency passes. The decision to remove Vendors from the institution during an institutional emergency will be made by the Captain or his designee.

C. Tool Control

All tools will be inventoried prior to entering the institution and will be inventoried again when departing the institution, or departing one department to perform work in another department, to ensure accurate accountability prior to exiting the institution and/or each department area.

Should a tool become missing , Vendor's personnel will not be permitted to leave the work site until the tool is found or a search has been completed for the missing tool to the satisfaction of the on-duty Chief of Correctional Services or Operations Lieutenant. The Government will not incur any additional charges because of searching for a lost tool due to the negligence of the Vendor's personnel.

D. Safety and Personal Protective Equipment

All Vendor employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards, OSHA, etc. , at all times while on the job site. It is the responsibility of the Vendor to provide all PPE equipment. Should a system require Lock out/Tag-out, the system will be required to have both Vendor and FCC Coleman locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-Out/Tag-Out program.

E. Additional Considerations

Vendors will NOT be allowed to bring cell phones, cameras, or two-way radios/pagers into FCC Coleman. The Facilities Department maintains a digital camera that may be utilized by the Vendor, should it be needed. The Vendor may request copies of these documentation photographs for record keeping .

Vendor will be permitted to wear jeans in the institution ; however, shorts, camouflaged clothing , offensive clothing , or clothing that is dark green, bright orange, or khaki in color are prohibited .

The clothes will be proper and suitable for the services that are being provided .

FCC Coleman , Florida Fire Suppression Systems Hood Inspection Services

Should work extend long enough that Vendor's personnel need to consume a meal , lunches will be consumed at the work site, and will be provided by the Vendor or their personnel. Vendor shall ensure they have everything they need to complete all work, and a lunch , if necessary, upon entering the institution .

Smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced . Lighters, tobacco products, and electronic/vapor cigarettes are not permitted inside the perimeter fences, and should remain secured in the Vendor's vehicle.

Illegal drugs, weapons, and firearms of any kind are strictly prohibited on Federal property.

Introduction of contraband , which is anything inmates are prohibited from possessing (such as, cell phones, cigarettes , alcohol , pornographic material, etc.), into a correctional facility is a Federal felony offense. Violators will be prosecuted to the fullest extent of the law.

F. COVID-19

All Vendor's personnel are required to complete a medical screening every day they come onto FCC Coleman property. As of the date of the Description of Requirement, the medical screening consists of three medical questions and a temperature reading . More intense medical screenings may be imposed at a future date, which cannot be known as of the date of this Specifications.

Any personnel that fail the medical screening currently in effect will not be allowed on the property to work for that day. The decision of the screening staff is final and not open for discussion or exceptions.

Should a Vendor's personnel begin to develop typical symptoms related to COVID-19 during the work day, they must immediately inform the escorting FBOP staff. The Vendor's personnel will be assessed by FBOP Medical staff. If the FBOP Medical staff determilJe the Vendor's personnel is highly likely to be infected with COVID-19, they will immediately be escorted from the property. That Vendor's personnel will not be allowed back on the property for a minimum of fifteen (15) calendar days. The decision of the Medical staff is final and not open for discussion or exceptions.

Protecting our staff and inmates from the introduction of COVID-19 is our top priority. As this is a fluid situation with regular changes, more intense medical screenings and/or restrictions may be imposed at a future date, based on guidance from the Center for Disease Control (CDC), the World Health Organization (WHO) , and/or the Central Office of the Federal Bureau of Prisons. Any future required Personal Protective Equipment (PPE) , as with current non-pandemic related PPE, will be the responsibility of the Vendor awarded this contract to provide for their staff, ensure their staff have adequate PPE and required training , and to maintain required documentation as required by OSHA, CDC, or any other Authority Having Jurisdiction (AHJ).

G. Description of Existing Systems

Chemical Hood Fire Suppression Systems

• USP 1:

o @ Kettles: Pyro-Chem, Model# PCL, UL300 wet, 3.5 gallon master cylinder, with 8(21) fuse links (450°F), 24 nozzles o @ Fryers: Pyro-Chem, Model# PCL, UL300 wet, 3.5 gallon master cylinder, with 2(21) fuse links (450°F), 24 nozzles o @ Bakery: Pyro-Chem, Model# PCL, UL300 wet, 3.5 gallon master cylinder, with 2(21) fuse links (450°F), 24 nozzles

• U. S. Department of Justice

FCC Coleman , Florida Fire Suppression Systems Hood Inspection Services o @ Officer's Mess: Pyro-Chem, Model# PCL, UL300 wet, 3.5 gallon master cylinder, with 2(21) fuse links (450°F), 24 nozzles

• USP 2:

o @ Fryers: Ansul Model #R102 UL300 wet, 3 gallon , with 3 (21) fuse links (450°F) o @ Kettles: Ansul Model #R102 UL300 wet, 3 gallon , with 6 (21) fuse links

(450°F) o @ Officer's Mess: Ansul Model #R102 UL300 wet, 3 gallon, with 2 (21) fuse links

(450°F)

• Training Center:

o Ansul Model #R102 UL300 Wet, 3 gallon , with 3 (21) fuse links (450°F)

Wet Hood Fire Suppression Systems

• Camp:

o @ Kitchen : wet (water) system with bulb glycerin elements, model# EA 1, four (4) 325°F - 500°F heads o @ Serving Line: wet (water) system with bulb glycerin elements , model # EA 1, two (2) 325°F - 500°F heads

• Low:

o @ Serving Line: no heads o @ Fryers: wet (water) system with bulb glycerin elements, model# EA 1, four (4)

325°F - 500°F heads o @ Ovens: no heads o @ Kettles: no heads o @ Griddles/Skillets: wet (water) system with bulb glycerin elements , model#

EA 1, two (2) 325°F - 500°F heads o @ Officer's Mess: wet (water) system with bulb glycerin elements, model# EA 1, one (1) 325°F - 500°F heads o @ Bakery: no heads o @ Common Fare: no heads

• Medium:

o @ Serving Line: wet (water) fire suppression w/ chrome pendant, nozzle type heads, with bulb glycerin elements, model# EA 1, two (2) 325°F - 500°F heads o @ Fryers: wet (water) fire suppression w/ chrome pendant, nozzle type heads, with bulb glycerin elements, model# EA 1, four (4) 325°F - 500°F heads o @ Griddles: wet (water) fire suppression w/ chrome pendant, nozzle type heads, with bulb glycerin elements, model# EA 1, two (2) 325°F - 500°F heads o @ Common Fare: wet (water) fire suppression w/ chrome pendant, nozzle type heads, with bulb glycerin elements, model# EA 1, one (1) 325°F - 500°F heads o @ Bakery: no heads o @ Officer's Mess: wet (water) fire suppression w/ chrome pendant, nozzle type heads, with bulb glycerin elements, model# EA 1, one (1) 325°F - 500°F heads

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

LINE ITEM BIDS - BASE YEAR (Date of Contract Award to 12th month)

Provide bid fixed pricing for each line item, per six month inspection.

Chemical Fire Suppression Systems

1. For Pyro-Chem systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation , certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods=$ __ _

2. For Ansul systems: Perform six-month NFPA inspection , per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods = $ __ _

3. Service call charge to reset, service any chemical fire suppression system, not related to the semi-annual inspection - estimated two (2) per twelve-month period . Service call charge only, parts to be determined at time of service call. Service call fee:$ ____ _

Wet Fire Suppression Systems

4. For wet pendent systems: Perform six-month NFPA inspection, per wet hood, to include replacing all fusible links, all filters, verification of system operation , certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 16 hoods=$ __ _

5. Service call charge to reset, service any wet fire suppression system, not related to the semi annual inspection - estimated two (2) per twelve-month period . Service call charge only, parts to be determined at time of service call. Service call fee: $ ___ _

Total for each six-month inspection of all hoods, complex wide (line item 1+2+4) $ ______ _

Base Year Total for two (2) semi-annual hood inspections of all hoods, complex wide (line items [1+2+4] X 2) , plus estimated service calls (line items [3 + 5] X 2) : $ ________ _

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

LINE ITEM BIDS - OPTION YEAR 1 (13th month to 24th month)

Provide bid fixed pricing for each line item, per six month inspection.

Chemical Fire Suppression Systems

6. For Pyro-Chem systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation , certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods = $ __ _

7. For Ansul systems: Perform six-month NFPA inspection , per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods=$ __ _

8. Service call charge to reset, service any chemical fire suppression system, not related to the semi-annual inspection - estimated two (2) per twelve-month period . Service call charge only, parts to be determined at time of service call. Service call fee:$ ____ _

Wet Fire Suppression Systems

9. For wet pendent systems: Perform six-month NFPA inspection, per wet hood, to include replacing all fusible links, all filters , verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ____ X 16 hoods=$ __ _

10. Service call charge to reset, service any wet fire suppression system, not related to the semi annual inspection - estimated two (2) per twelve-month period . Service call charge only, parts to be determined at time of service call. Service call fee: $ ----

Total for each six-month inspection of all hoods, complex wide (line items 6+7+9) $ ______ _

Option Year 1 Total for two (2) semi-annual hood inspections of all hoods, complex wide (line items [6+ 7+9] X 2), plus estimated service calls (line items [8+1 O] X 2): $ ________ _

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

LINE ITEM BIDS - OPTION YEAR 2 (25th month to 36th month)

Provide bid fixed pricing for each line item, per six month inspection .

Chemical Fire Suppression Systems

11. For Pyro-Chem systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection : $ ___ X 4 hoods = $ __ _

12. For Ansul systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection:$ ___ X 4 hoods=$ __ _

13. Service call charge to reset, service any chemical fire suppression system, not related to the semi-annual inspection - estimated two (2) per twelve-month period. Service call charge only, parts to be determined at time of service call. Service call fee:$ ____ _

Wet Fire Suppression Systems

14. For wet pendent systems: Perform six-month NFPA inspection, per wet hood, to include replacing all fusible links, all filters, verification of system operation , certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection : $ ___ X 16 hoods=$ __ _

15. Service call charge to reset, service any wet fire suppression system, not related to the semi annual inspection - estimated two (2) per twelve-month period. Service call charge only, parts to be determined at time of service call. Service call fee: $ ___ _

Total for each six-month inspection of all hoods, complex wide (line items 11 +12+14) $ _____ _

Option Year 2 Total for two (2) semi-annual hood inspections of all hoods, complex wide (line items [11+12+14] X 2), plus estimated service calls (line items [13 + 15] X 2): $ ________ _

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

LINE ITEM BIDS - OPTION YEAR 3 (37th month to 48 th month)

Provide bid fixed pricing for each line item, per six month inspection.

Chemical Fire Suppression Systems

16. For Pyro-Chem systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods = $ __ _

17. For Ansul systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods = $ __ _

18. Service call charge to reset, service any chemical fire suppression system, not related to the semi-annual inspection - estimated two (2) per twelve-month period . Service call charge only, parts to be determined at time of service call. Service call fee:$ ____ _

Wet Fire Suppression Systems

19. For wet pendent systems: Perform six-month NFPA inspection, per wet hood, to include replacing all fusible links, all filters , verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ __ ~X 16 hoods=$ __ _

20. Service call charge to reset, service any wet fire suppression system, not related to the semi annual inspection - estimated two (2) per twelve-month period. Service call charge only, parts to be determined at time of service call. Service call fee: $ ___ _

Total for each six-month inspection of all hoods, complex wide (line item 16+17+19) $ ______ _

Option Year 3 Total for two (2) semi-annual hood inspections of all hoods, complex wide (line items [16+17+19] X 2), plus estimated service calls (line items [18+20] X 2): $ ________ _

FCC Coleman, Florida Fire Suppression Systems Hood Inspection Services

LINE ITEM BIDS - OPTION YEAR 4 (49th month to 60th month)

Provide bid fixed pricing for each line item, per six month inspection.

Chemical Fire Suppression Systems 21 . For Pyro-Chem systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods=$ __ _

22. For Ansul systems: Perform six-month NFPA inspection, per chemical hood, to include replacing all fusible links, all filters, verification of system operation , certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 4 hoods = $ __ _

23. Service call charge to reset, service any chemical fire suppression system, not related to the semi-annual inspection - estimated two (2) per twelve-month period. Service call charge only, parts to be determined at time of service call. Service call fee:$ ____ _

Wet Fire Suppression Systems

24. For wet pendent systems: Perform six-month NFPA inspection, per wet hood, to include replacing all fusible links, all filters, verification of system operation, certification of system, initial report, providing quotes, and final report as described in this Description of Requirement and per applicable NFPA codes. Price per hood, each inspection: $ ___ X 16 hoods=$ __ _

25. Service call charge to reset, service any wet fire suppression system, not related to the semi annual inspection - estimated two (2) per twelve-month period. Service call charge only, parts to be determined at time of service call. Service call fee: $ ----

Total for each six-month inspection of all hoods, complex wide (line item 21 +22+24) $ _____ _

Option Year 4 Total for two (2) semi-annual hood inspections of all hoods, complex wide (line items [21 +22+24] X 2), plus estimated service calls (line items [23+25] X 2): $ ________ _

Total Base Year $ ______ _

Total Option Year 1 $ ______ _

Total Option Year 2 $ ______ _

Total Option Year 3 $ ______ _

Total Option Year 4 $ ______ _

Contract total (if fully executed) $ ______ _