SOW - Fire and Safety Service Contract_2025.pdf

Statement of Work (SOW) Fire and Safety Service Contract

Fort Harrison Regional Office

1. Scope The Veteran Benefit Administration (VBA), Fort Harrison Regional Office (RO) requires a firm-fixed price order to obtain required inspection and testing services for the Government-owned fire protection system, located at 3633 Veterans Drive, Fort Harrison, MT 59636. Period of performance for services is one (1) base year, plus four (4) option years.

2. General Requirements The Contractor shall provide all personnel, tools, materials, equipment, and transportation necessary to inspect, test, and calibrate all specified equipment, in accordance with manufacturer, industry, and statutory requirements, to prevent premature equipment failures and to extend equipment life. The Contractor is responsible for obtaining all necessary permits, licenses and/or endorsements required for performing fire alarm tests and inspections, at the Contractor's expense. No repairs outside of the inspection and testing criteria are authorized.

All work shall be performed in accordance with the current National Fire Protection Association (NFPA) standards, as well as any federal, state, and local laws or regulations. The Contractor shall comply with all applicable NFPA standards and The Joint Commission Elements of Performance (TJC EP) standards, including but not limited to the following:

- NFPA 1 - Fire Code

- NFPA 13 – Standard for the Installation of Sprinkler Systems

- NFPA 25 - Standard for the Inspection, Testing, and Maintenance of Water-Based Fire

Protection Systems

- NFPA 55 - Compressed Gases and Cryogenic Fluids Code

- NFPA 72 – National Fire Alarm and Signaling Code

The Contractor shall coordinate with designated VBA POC for shutdown or bypass of only the necessary alarm devices and functions during testing and is shall immediately restore them at the conclusion. The Fire Department, VA Police, and designated VBA POC shall receive a minimum of one (1) week notice prior to an inspection. Information for all contacts will be provided by the designated VBA POC after contract award.

3. Fire Alarm Detection System Alarm panel located in front lobby secured by a B key model: Simplex 4100ES Fire Alarm

- Smoke detectors (6): One for each air handler, and four in the server room (two ceiling mounted, two underneath false floor)

- Simplex pull stations (5) at entrances/exits of building

- Horns/strobes (17)

Locations: mailroom, boiler room, loading dock corridor, corridor office 120A, VSO waiting area, Air Handler mezzanine, office 100, corridor near public men’s restroom, Police/security lobby, (3) VSC, VSC women’s bathroom, VSC men’s bathroom, Lunchroom 132, training room 126B, server room.

Bi-annual Alarm detection inspection Fire Alarm Detection System and output/input functional test (e.g.

door contacts, relays, AVs, pulls).

3.1. Fire Sprinkler System

Inspect/test each tamper and flow bi-annually.

3.1.1. Dry system:

Bi-annual inspection/test each tamper and flow.

Riser located in boiler mechanical room.

Approximately 500-gallon capacity Pressurized by ECS PGEN10 nitrogen cabinet/compressor.

Dry valve model: 3” Reliable DDX low pressure dry valve Inspectors test located in Fort Harrison Regional office lobby.

Provides protection outside of the thermal envelope.

3.1.2. Double interlocked pre-action electric/pneumatic system:

Bi-annual inspection.

Riser located in boiler/mechanical room.

Approximately 30-gallon capacity 2” Deluge valve model: e-1 Water flow alarm equipment Supervisory air supply Release system Pressurized by ECS PGEN10 nitrogen cabinet/compressor.

Air maintenance device, and all other associated ball valves, check valves.

Provides protection for the computer/server room (IT)

3.1.3. Sprinkler Heads:

Annual inspection.

TYCO FP Model: TY-FRB type: SSU temp: 200 quantity: 302 TYCO FP Model: TY-FRB type: SSU temp: 286 quantity: 6 TYCO FP Model: TY-FRB type: SSP temp: 155 quantity: 136 TYCO FP Model: EC-11 type: EC SSP temp: 155 quantity: 32 TYCO FP Model: DS-1 QR type: DSSP temp: 155 quantity: 2 TYCO FP Model: TY-FRB type: HSW temp: 155 quantity:7 TYCO FP Model: TY-FRB type: EC HSW temp: 155 quantity: 2 Total sq. ft of sprinkled coverage=21,516

3.1.4. Backflow Preventors

Bi-annual inspection/test on backflow preventers.

3.1.5. ECS PGEN10 Nitrogen System:

Inspect cabinet, components of the nitrogen system. Verify setpoints of nitrogen system to ensure efficient operation of the system.

4. Inspection Report The Contractor shall provide a detailed inspection report in electronic format within ten (10) business days of completing the inspection.

At a minimum, the report shall include documentation of testing and inspection activities with the following information: description of activity, date of activity, location and identification of each device, required frequency of the activity, NFPA Standard referenced (latest published) and/or Joint Commission code requirements, result and findings, and person(s) conducting the inspection.

All deficiencies noted shall include the specific NFPA code reference and TJC EP as appropriate. All recommendations, comments, and notes must be clearly separated from deficiencies. If during inspection and testing any system or portion thereof is found to be impaired or if any device fails to pass testing criteria, the Contractor shall immediately contact the designated VBA POC.

The Contractor shall also note if any updates/upgrades are required or available.

5. Hours of Work Normal workdays are Monday through Friday except US Federal Holidays. This work is to be performed between the hours of 6am - 4:30pm. Fire alarm testing/sounding shall be scheduled early in the workday to avoid nuisance to onsite employees if requested by the designated VBA POC.

6. Contractor Requirements In accordance with NFPA 72, Section 14.2.3.6 (Service Personnel Qualifications and Experience), service personnel shall be qualified and experienced in accordance with the requirements of 10.5.3 of the NFPA

72. The Contractor must demonstrate that technicians are factory trained and certified for the specific type and brand of system being serviced or who are certified by a nationally recognized certification organization acceptable to the authority having jurisdiction.

Contractor and sub-contractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions.

The Contractor shall provide documentation of successful completion of training prior to change in personnel for the duration of the contract.

7. Safety The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926.

The Contractor shall take all necessary precautions to safeguard public and Government personnel, property, materials, supplies, and equipment from potential hazards. Additionally, the Contractor shall ensure that Government operations are not interrupted during the performance of services.

The Contractor shall be liable for any damage to Government equipment or property resulting from the Contractor’s fault or negligence. The Contractor shall also be responsible for any injury to persons caused by the Contractor’s fault or negligence. The Contractor shall take all necessary safety and health precautions to protect the work, workers, the public, and the property of others.

The Contractor shall contain all water during sprinkler testing to prevent damage. The Contractor shall be liable for any damage resulting from improper precautions to contain water during tests.

8. Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, the Contractor shall notify the Contracting Officer (CO) immediately.