SOW-Fire alarm panel- Miles City.pdf

Fire Alarm Panel – Remove and Replace

Fort Keogh Livestock and Range Research Laboratory

USDA-ARS, Miles City, MT

Fire Panel – Provide and Replace – Miles City, MT

Project Title: Fire Panel –Remove and Replace

1. Government Points of Contact

a) Contracting Specialist/Officer (CS/CO):

Peter Nelson 970-851-3737 peter.b.nelson@usda.gov

b) Occupational Health and Safety Representative:

Elliott Welker 701-239-1211 elliott.welker@usda.gov

c) Engineer Project Manager (EPM)/Contracting Officer’s Representative (COR):

Mark McWilliams

(970) 631-7513 mark.mcwilliams@ars.usda.gov

d) Location Monitor (LM):

Luke Shurtliff 406-874-8239 luke.shurtliff@usda.gov

2. Location: The site of work is the US Agricultural Research Service location, located at the Fort Keogh Livestock and Range Research Laboratory in Miles City, MT

3. Site Visit: A site visit and inspection tour is encouraged but not required.

4. Specifications: Supply and install new fire alarm monitoring panel for fire alarm system.

Current Panel is an EST3 and the new panel must be compatible with all current alarm stations and pull boxes. Contractor will ensure upon completion that all aspects of the fire alarm system are working properly. Contractor shall work with site personal to ensure project is completed in a timely manner. EST4 fire alarm panel is the replacement of the obsolete EST3 and is considered compatible with current alarm stations and pull boxes.

Please specify if quoting a different panel.

a) Panel must be backward compatible with EST3 wiring, and devices.

b) Panel must have built-in email and ability to email to SMA messaging for instant notifications of specific event types to appropriate personnel.

c) Panel must include firewalls certified with the FIPS (Federal Information Processing

Standards). FIPS must be most current version.

mailto:peter.b.nelson@usda.gov mailto:elliott.welker@usda.gov mailto:mark.mcwilliams@ars.usda.gov mailto:luke.shurtliff@usda.gov

5. Description of Work:

Replace obsolete EST3 fire alarm panel with an updated EST4 panel. Panel installed must be compatible with current alarm stations and pull boxes.

Contractor will supply panel and preform all associated wiring for the panel.

6. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

7. Existing Installations/Demolition:

a) Contractor shall modify existing installations as needed to accommodate the new installation. Where applicable contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

8. Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

9. Temporary Facilities:

a) Temporary utilities (water and electricity) may be furnished to the Contractor by the

Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of replacement and shall repair or replace any items damaged through its own negligence.

b) Should the Contractor require any power or utility shutdowns during replacement, the Contractor shall obtain approval for such shutdown from the Location Monitor three working days prior to the need.

10. Site Cleanup: The site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

11. Submittals:

a) For all proposed material contractor shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, or catalog data.

b) The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

c) Submittals are required for all building materials and equipment and shall be provided to the CO and COR for review and approval.

d) Contractor is responsible for any costs incurred for equipment ordered without prior approval.

12. Final Inspection:

a) The Contractor shall notify the Contracting Officer and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time.

COR and contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

13. Warranty:

a) In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

14. Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

15. Latent Defects:

a) The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistake, or fraud.

16. Acceptance:

a) Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and accepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor.

END