SOW Final - VANEC Motorized Linen Carts and Floor Polisher.docx

STATEMENT OF WORK

VA Northeastern Consortium (VANEC)

VISN 1,2,4,& 5

Motorized linen carts and Floor Scrubber/Polishers contract for VANEC VISNs and Facilities

STATEMENT OF WORK

1.0 BACKGROUND

The Department of Veterans Health Administration (VHA) within the VA Northeastern Consortium (VANEC) VISN 1,2,4, and 5 is seeking a multi-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract, to supply motorized linen carts and floor scrubbers/polishers for VANEC facilities.

1.1. PLACES OF PERFORMANCE

1 VA Center, Augusta, ME 04330

200 Springs Road, Bedford, MA 01730

1400 VFW Parkway, West Roxbury, MA 02132

421 North Main Street, Leeds, MA 01053

950 Campbell Avenue, West Haven, CT 06516

VISN 2 Facilities

130 W Kingsbridge Rd, Bronx, NY 10468

113 Holland Ave Albany, NY 12208

3495 Bailey Avenue, Buffalo NY 14215

800 Irving Avenue, Syracuse NY 13210

Bath VA Medical Center 76 Veterans Avenue, Bath NY 14810

Canandaigua VA Medical Center 400 Fort Hill Avenue, Canandaigua, NY 14810

East Orange VA Medical Center 385 Tremont Avenue, East Orange NJ, 07018

Lyons VA Medical Center 151 Knollcroft Road, Lyons NJ, 07939

Castle Point VA Medical Center 41 Castle Point Rd, Wappingers Falls, NY 12590

Franklin Delano Roosevelt Hospital 2094 Albany Post Road Montrose, NY 10548

Brooklyn VA Medical Center 800 Poly Pl, Brooklyn, NY, 11209

Margaret Cochran Corbin VA Campus 423 E 23rd St, New York, NY, 10010

79 Middleville Rd, Northport, NY 11768

VISN 5 Facilities

1.2 AUTHORIZED USERS

The Department of Veteran Affairs VISN 1,2,4, and 5 are the only authorized users of the requirement.

2.0 SCOPE OF WORK

The VANEC requires a contract to motorized linen carts and floor scrubbers/polishers per task order, purchase order against the proposed IDIQ.

2.1 Motorized linen carts and floor scrubbers/polishers shall consist of motorized linen carts and floor scrubbers/polishers offered by the manufacturer.

2.2 No component of motorized linen carts and floor scrubbers/polishers shall have been used previously. Refurbished motorized linen carts and floor scrubbers/polishers is unacceptable.

2.3 Contractor shall be capable of providing the entire quantity of motorized linen carts and floor scrubbers/polishers within the required timeframes.

2.4 The contractor shall not make any unannounced alterations to the motorized linen carts and floor scrubbers/polishers design or components, without prior notification and written approval by the COR and Contracting Officer (CO). All modifications to the contract will be approved by the CO.

2.5 In the event of motorized linen carts and floor scrubbers/polishers' failure, findings of failure analysis will be reported to the contractor in writing, within 5 business days. Concerning the findings, remedial action may be required to be taken by the contractor to replace the defective product per warranty. Findings of failure shall be reported to the manufacturer.

2.6 Estimated Quantities: Quantities listed below are estimates for all locations for a five (5) year term. These estimates are not guaranteed.

· Must have a 28” cleaning path

· Must be battery powered with a minimum of 3.5 hours of run time on a single charge.

· Must have 22.5 Gal. solution capacity and recovery tank capacity.

· Must provide a maximin of 110lbs. pad down pressure.

· Must have a 16” cleaning path.

· Must be battery powered, with a minimum of 60-80 minutes of run time on a single charge.

· Must have a 5 Gal. solution capacity and recovery tank capacity.

· Must provide a maximin of 60lbs. pad down pressure.

· Must have battery compatibility with RBV150nx back vac and 244nx scrubber.

· Anodized aluminum design that allows the structure to carry 2,000 pounds of linen.

· Unit equipped with reinforced double doors that have an inset pocket for the stainless-steel hasp.

· Standard unit equipped with 3 reinforced shelves adjustable on 2” centers.

Electric Platform Cart:

· Reinforced double doors

· Standard unit has 3 reinforced shelves, 22.5″ x 35″

· Shelves adjustable on 2″ centers

· Overall height approximately 77.5″

· Center wheel drive system with spring suspension provides tight turning radius and traction over bumps and inclines

· On board battery charger, 100-240 VAC, 50/60 Hz

· Speed Range: 0-3 MPH (0-4.8 km/hr)

· Handle Height: 39” (990 mm)

· Incline Rating: 6°

· Non-marking tires

· Variable speed control with hi/low speed setting for precise control

· Horn, key switch, emergency stop

· Anodized Aluminum Linen cart with heavy-duty mid-cart transaxle drive,

· 11.3” deck height

· Thumb-wheel style hand controls

· Two (2) 35 AH 12-volt AGM maintenance free batteries

· On-board charging system.

· Tires are non-marking, maintenance free tires.

Cart Specification:

· Anodized aluminum shelving on steel base.

· Bed Capacity: 18-24

· Shelving Dimension: 24”W x 36”L x 58”H

· 4 total shelves, 3 adjustable

· Includes vinyl cover with zipper or Velcro. Standard color blue, other colors available.

· Custom Silver Anodized Aluminum Enclosed Cabinet, 24"W x 60"L x 60"H

· Bi-Folding / Locking Door with 3-Point Aircraft Latch and Keyed Lock

· 3 Shelves (2 Adjustable)

· Accessories for Cart

· 1x 55949-300 Cart Cover, Custom Size, Velcro Closure

· 4x 59133-001 Wire Shelf, 24" x 60", Chrome Plated

· 4x 53559-001 Post, Wire Shelf, 63"

· 5x 53691-001 Wire Shelf Panel, 24" x 63", EP56

· 1x 57159-001 Snake Frame, 24" x 60"

· Custom Silver Anodized Aluminum Semi-Enclosed Cabinet, 24"W x

· 60"L x 60"H

· 3 Shelves (2 Adjustable)

· Front Cover: Dark Blue, Vinyl, Velcro Closure

· Without motor: 26" W x 60" L x 60" H.

· With motor: 26.76"W x 71.32"L x 71.32"H (from the ground) mounted on Motorized Cart Two Panel Bifold Doors, opens to 270 degrees with 3 Point Keyed

· Latch Base + 2 Stainless Steel Shelves Push Handle

· 56031-002 Battery Kit, Upgrade, 55AH from 35AH (Two Batteries) Manufacturer: PHS West Part # PC100 Part # 56031-002

· 58052-001 Retractable Cord Reel Manufacturer: PHS West Part # C01-1066

2.7 Delivery Point: All deliveries will be at different locations within the geographical coverage area within the VANEC.

2.8 Delivery Schedule: Shipments will be in accordance with the Task Order or Purchase Order listed delivery schedule.

2.9 The contractor shall provide the supplies as stated in Section 3.0 Task Order or Purchase Order requirements. The contractor shall meet all requirements for Federal, State, and City codes regarding provisions of motorized linen carts and floor scrubbers/polishers. Award will be made to the responsible offer or whose offer conforming to the statement of work will be most advantageous to the Government, price and other factors considered.

2.10 This is a firm-fixed price. Unit bid prices shall include all delivery costs, including shippers’ charges and all related charges that are/may be encumbered to supply the items to the delivery point.

2.10.1 If linen carts and floor scrubbers/polishers needs assembled, contractor will assemble. Facility POC will ensure all equipment is performing per contracted purchase prior to accepting linen carts and floor scrubbers/polishers.

3.0 TASK ORDER REQUIREMENTS

3.1 Contractor shall provide motorized linen carts and floor scrubbers/polishers to the VISNs, and Facilities located within the geographical region of the VANEC.

3.1.1 Contract type: This action is anticipated to be a firm fixed price, five year contract.

3.1.2 Contractor shall provide motorized linen carts and floor scrubbers/polishers to the VANEC facilities, to be shipped, assembled, and all packing material removed after assembly per scheduled timeframe within the Task Order or Purchase Order per deliverable instruction in Section 4.

3.1.2.1 Brand Name– contractor shall ensure that the commodity delivered is the same or equal to that which is specified in the Statement of Work in accordance with FAR 52.211-6 ‘Brand Name or Equal’.

3.1.2.2 Contractor will not provide substitutions (exact make, model, part number and description).

3.1.2.3 All items delivered are to be newly manufactured, no remanufactured or used products.

3.1.2.4 Contract shall ensure that all applicable laws have been compiled with in relation to construction, packaging, labeling, registration and transporting.

3.2 EQUIPMENT SPECIFICATIONS/DESCRIPTION

3.2.1 All motorized linen carts and floor scrubbers/polishers must be current production verified by part number through the manufacturer. Vendor must guarantee that all motorized linen carts and floor scrubbers/polishers sold have been stored under manufacturer recommended conditions to protect the integrity of the product.

3.2.2. Warranty: Manufacturers shall certify that the warranty on all purchased items within the Task Order or Purchase Order.

3.2.3. Training: Training will be provided to requested facilities for motorized linen carts and floor scrubbers/polishers on all purchased items within the Task Order or Purchase Order.

3.3. Salient Characteristics of Equipment Required:

Brand name or equal should meet the salient characteristics as listed above.

3.3.1. Walk behind floor scrubber brand name or equal to: TGB 2228 walk behind scrubber 28-inch floor scrubber brand name or equal to: Nacecare TGB 2228 traction drive scrubber

· Walk behind floor scrubber must have a 28” cleaning path and be battery powered.

· Walk behind scrubber must have a 22.5 Gal. solution capacity and recovery tank capacity.

· Walk behind floor scrubber must have a minimum of 3.5 hours of run time on a single charge.

· Walk behind floor scrubber must provide a maximin of 110lbs. pad down pressure

3.3.2. Walk behind floor scrubber brand name or equal to: TGB 516 NX walk behind scrubber 16-inch floor scrubber brand name or equal to: Nacecare 516 NX scrubber Walk behind floor scrubber must have a 16” cleaning path and be battery powered.

· Walk behind scrubber must have a 5 Gal. solution capacity and recovery tank capacity.

· Walk behind floor scrubber must have a minimum of 60-80 minutes of run time on a single charge.

· Walk behind floor scrubber must provide a maximin of 60lbs. pad down pressure.

· Walk behind floor scrubber must have battery compatible with RBV150nx back vac and 244nx scrubber.

3.3.3. Linen Carts:

3.3.3.A. Motorized Security Linen Cart:

Motorized Security Linen Carts - Electro Kinetic Technologies: Motorized Carts (ek-tech.com)

SPECIFICATIONS:

- Motorized security linen carts have an anodized aluminum design that allows the structure to carry 2,000 pounds of linen.

- Unit equipped with reinforced double doors that have an inset pocket for the stainless-steel hasp.

- Standard unit equipped with 3 reinforced shelves adjustable on 2” centers.

Electric Platform Cart:

· Reinforced double doors

· Standard unit has 3 reinforced shelves, 22.5″ x 35″

· Shelves adjustable on 2″ centers

· Overall height approximately 77.5″

· Center wheel drive system with spring suspension provides tight turning radius and traction over bumps and inclines

· On board battery charger, 100-240 VAC, 50/60 Hz

· Speed Range: 0-3 MPH (0-4.8 km/hr)

· Handle Height: 39” (990 mm)

· Incline Rating: 6°

· Non-marking tires

· Variable speed control with hi/low speed setting for precise control

· Horn, key switch, emergency stop

3.3.3.B. Motorized Ergo Handling

SPECIFICATION:

· Anodized Aluminum Linen cart with heavy-duty mid-cart transaxle drive,

· 11.3” deck height

· Thumb-wheel style hand controls

· Two (2) 35 AH 12-volt AGM maintenance free batteries

· On-board charging system.

· Tires are non-marking, maintenance free tires.

Cart Specification:

· Anodized aluminum shelving on steel base.

· Bed Capacity: 18-24

· Shelving Dimension: 24”W x 36”L x 58”H

· 4 total shelves, 3 adjustable

· Includes vinyl cover with zipper or Velcro. Standard color blue, other colors available.

3.3.4. Motorized Featherweight Linen Cart Platform:

- Lightweight, durable laundry carts are designed to fit your needs including capacity requirements, shelving configurations, and enclosure style.

- Any of our linen carts can be mounted to one of our motorized platform carts to eliminate safety concerns from moving heavy loads over long distances.

- Increased department's efficiency, eliminate injury risks, and reduce strain on your team for years to come.

3.3.4A. Fully Enclosed Linen Cart:

Description of Steel Cabinets with and without a motor:

Custom Stainless-Steel Cabinet - Without motor: 26" W x 60" L x 60" H. Two Panel Bifold Doors, opens to 270 degrees with 3 Point Keyed Latch Base + 2 Stainless Steel Shelves Push Handle

Custom Stainless-Steel Cabinet - With motor: 26.76"W x 71.32"L x 71.32"H (from the ground) mounted on Motorized Cart Two Panel Bifold Doors, opens to 270 degrees with 3 Point Keyed Latch Base + 2 Stainless Steel Shelves Push Handle

60522-001_Rev_BFeatherweight®-Linen-Cart.pdf (phswest.com)

Motorized Linen cart and components:

Manufacturer: PHS West Part # 2000RC Ergo-Express Custom Motorized Platform Cart w/Retractable Drive, Customer Defined Platform Size

Fully enclosed linen carts feature locking double doors that fold around the enclosure when opened to keep them out of your way.

· Part # 00000-000

· Custom Silver Anodized Aluminum Enclosed Cabinet, 24"W x 60"L x 60"H

· Bi-Folding / Locking Door with 3-Point Aircraft Latch and Keyed Lock

· 3 Shelves (2 Adjustable) 3.3.4B. Semi-Enclosed Linen Cart A semi-enclosed design featuring a vinyl cover for the front keeps fresh linens securely contained while you make your deliveries.

· Part # PC1000

· Accessories for Cart

· 1x 55949-300 Cart Cover, Custom Size, Velcro Closure

· 4x 59133-001 Wire Shelf, 24" x 60", Chrome Plated

· 4x 53559-001 Post, Wire Shelf, 63"

· 5x 53691-001 Wire Shelf Panel, 24" x 63", EP56

· 1x 57159-001 Snake Frame, 24" x 60"

3.3.4C. Open Linen Cart Vertical shelving keeps your linens neatly arranged and an open design allows for ease of access when loading or offloading.

· Part # 00000-000

· Custom Silver Anodized Aluminum Semi-Enclosed Cabinet, 24"W x

· 60"L x 60"H

· 3 Shelves (2 Adjustable)

· Front Cover: Dark Blue, Vinyl, Velcro Closure

3.3.5. Platform Cart Components-Battery Kit

1x 58052-001 Retractable Cord Reel 1x 56031-002 Battery Kit, Upgrade, 55AH from 35AH (Two Batteries) Manufacturer: PHS West Part # PC100 Part # 56031-002

3.3.6. Accessories for Cart

1x 58052-001 Retractable Cord Reel Manufacturer: PHS West Part # C01-1066

4.0 DELIVERABLES

4.1 Supplies in accordance with Section 3.2.

4.2 Deliveries shall be made between the hours of 8:00 A.M. and 4:00 P.M. for the geographical location the delivery is to take place.

4.3 Shipping & Installation: Equipment needs to be shipped, assembled, and all packing material removed after assembly per scheduled timeframe within the Task Order or Purchase Order.

4.4 Delivery Address: VANEC facilities

4.5 Delivery hours are Monday - Friday 0800am to 0400pm. Deliveries shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are 11 Federal holidays set by law (USC Title 5 Section 6103) `

4.6 Under current definitions, four holidays are set by date:

4.7 New Year's Day - January 1

4.8 Independence Day - July 4

4.9 Veterans Day - November 11

4.10 Christmas Day - December 25

4.11 If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

4.12 The other six holidays are set by a day of the week and month:

4.13 Martin Luther King’s Birthday – Third Monday in January

4.14 Washington’s Birthday – Third Monday in February

4.15 Memorial Day – Last Monday in May

4.16 Juneteenth -June 19th

4.17 Labor Day – First Monday in September

4.18 Columbus Day – Second Monday in October

4.19 Thanksgiving – Fourth Thursday in November

4.20 The CO is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the COR on all matters pertaining to contract administration. The COR or Facility POC is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity, or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

5.0 INSPECTION AND ACCEPTANCE

5.1 The Contracting Officer and government representative shall be responsible for inspecting and accepting supplies in accordance with the Performance Objectives for the Task Order and Federal Acquisition Regulation clauses 52.246-2.

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