SOW Final Revised.docx

VA Maine Healthcare System 1 VA Center 2/7/2023 Augusta, ME 04330

Scope of Work 402-23-003 Install Security Upgrades and PACS Devices Construction Contract

1. General Intent The contractor shall provide construction services to install intrusion detection & motion detection in bldg. 257, Card Readers & Door Hardware in B209; Rm 114/114A (PIV Office) and card readers, door hardware, motion detection & intrusion detection in B200; Rm 001 (Starbucks). This work will include all of the conduit, cabling, any hardware upgrades needed to support these locations, to include any additional EBI points or licensing required.

2. Statement of Work:

This project includes all construction activities to install a combination of intrusion detection, motion detection, and PACS devices and hardware in the three locations below. All devices installed must be PCSC door hardware, and compatible with current campus wide system. This work is to include all licensing and software requirements to ensure new components can operate on the existing server, as well as final operational testing. Testing will include normal badge operations, door forced open test, door held open test, as well as normal egress operations. All testing reports should be included as part of close-out documentation. Procurement and disposal of all materials is included in this contract. Construction activities include, but are not limited to the follow:

Mounting of panel equipment Mounting of field devices Termination of panel equipment Termination of field devices Installation of conduit, boxes and fittings Installation of wire and cable *** VA Maine currently uses PCSC hardware which must be utilized for this project. This hardware can be installed by multipe vendors but must be integrated back to the existing front-end controller with Honeywell as part of this contract*** Installation Locations:

Bldg 257. Contractor is to install intrusion detection & motion detection that will interface with existing campus network. This includes additional access control panels if needed. Fiber connection is present in bldg. 257.

B209; Rm 114/114A (PIV Office): Contractor is to install card readers & door hardware. This includes additional access control panels if needed.

B200; Rm 001 (Starbucks): Contractor is to install card readers, door hardware, motion detection & intrusion detection. This includes additional access control panels if needed.

· Construction is required to adhere to VA PCRA and ICRA (SOW Attachment 01 & SOW Attachment 02) requirements that have been established for this project.

· Installation of all materials shall be done by a certified installers only; certification must be from all regulatory agencies as well as the manufacturer. All work under this contract is to be completed following all federal regulations and VA requirements for construction projects. This is to include site superintendent 30HR OSHA certifications, 10HR certification for all sub-contractors and the adherence to all local and federal building codes. The work is to be done during normal business hours of 7:00am – 3:30pm Monday thru Friday. Work may need to be required outside normal business hours, specifically for room 01 in building 200, as this is an area for food processing. This will require additional protection of area below, which will be the responsibility of the contractor. Requests to work outside of these hours must be approved at least two weeks ahead of time by the VA. The period of performance for this work to be completed is 90 days from the issuance of the Notice to Proceed by the contracting officer.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for construction of this project. SOW Attachment 3 will give all biding contractors a basic understanding of the project location within the VA Maine Healthcare campus.

The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this contract. The Contractor shall further provide meeting minutes for all meetings held under this project.

Total Period of Performance: Work shall be completed in 90 days.

Contractor to meet all requirements put in place to protect health and safety:

1. Influenza

- Requirements follow national VA guidelines for vaccination and testing – (Attachment 4 – Seasonal flu vaccine).

2. Badging

- All contractors are required to obtain a VA issued badge prior to starting any work on station.

- Badging form (Attachment 5 – PIV Request Form) and directions for procuring one will be provided by the COR at the project kick-off meeting.

3. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk CAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The Contractor shall be responsible for providing:

Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

· Project name, number, meeting host, Meeting Name

· Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings

· Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box)

· Meeting purpose, Roll call, and Additional Items

· Agenda items (Decisions, action items, and fixes or next steps)

· Next meeting date and time

· Detailed attachment list

As-Built Drawings As-Built drawings shall be delivered to the VA within ten (10) calendar days after VA acceptance of the construction project. AutoCAD (.dwg) format.

6. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the Network Contracting Office (NCO) 1; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the contractor’s performance under the design and construction scopes of this contract. The COR shall be a representative of the VA Maine Health Care System Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

7. SOW and ATTACHMENTS:

The following list of documents are attached to this SOW for use and incorporation into the project documents:

· VA PCRA (SOW Attachment 1)

· VA ICRA (SOW Attachment 2)

· Togus Campus Map (SOW Attachment 3)

· Seasonal influenza with vaccines (SOW Attachment 4)

· PIV Request Form (SOW Attachment 05)

· Sensitive Infrastructure Data Classification FOUO (SOW Attachment 6)

· Local Permits (SOW Attachment 7)

· Specifications (SOW attachment 8)

End of SOW