SOW Final - Fargo ND.pdf

A/E Design SOW 437-314 Construct Parking Ramp Page 1 of 14

STATEMENT OF WORK

Department of Veterans Affairs

Fargo Veterans Administration Health Care System

Project: 437-314 Construct Parking Ramp

I. GENERAL SCOPE OF WORK (SOW)

The architect/engineer (A/E) contractor shall provide all necessary architectural and engineering services to create construction ready contract drawings, specifications, technical reports, cost estimates, etc. and provide construction and post construction period services

(CPS) for the Construct Parking Ramp project at the Fargo Veterans Administration Health

Care System (VA HCS) campus located at 2101 Elm St N, Fargo, ND 58102.

A/E is to design a parking ramp located on the Fargo VA HCS campus that will be utilized by staff, veterans, and visitors. Station has provided three (3) potential locations in attachment 1, Fargo VA Site Plan. A/E is able to recommend other sites if better suited with supporting documentation. Ramp shall be designed such that it can be expanded vertically and/or horizontally to the extent allowable despite only constructing roughly 215 to 250 parking stall spaces by this project.

This design shall be in accordance with VA Design Guides, VA Design Manuals, VA

Physical Security Design Manual (PSDM), VA Parking Design Manual, National Fire

Protection Association (NFPA), International Building Codes (IBC), American Society of

Heating, Refrigerating and Air Conditioning Engineers (ASHREA), Environmental

Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and any other applicable federal, state, or local codes and standards.

The following paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. After award the A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project.

II. BACKGROUND:

Fargo VA HCS will construct a parking ramp to replace and expand existing parking on campus. The current surface parking on campus has approximately 937 parking spaces.

Current analysis goal for existing parking is 1,500 leaving an existing gap of 563 spaces.

There are other existing minor projects in design that will reduce parking even further. The

Fargo campus is land locked on the North by residential houses, the East by a floodwall, dike/levee system, and a river, South by a city park, and on the West by Elm Street North, see attachment 2. The parking ramp will be the start of closing the current parking gap with future expansion potential for increased capacity that future projects may provide.

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III. STATION SIZE ESTIMATES:

The local station has developed the following ramp size estimates for bidding purposes, but final size will need to be agreed upon between the awarded A/E and local stake holders based on location of ramp, needs, and fit. The ramp will be designed to be expandable horizontally and/or vertically to account for up to a minimum of 600 total spaces.

Ramp Footprint ≈ 30,000 ft2 ≈ 50,000 ft2

# of Spaces per Level ≈ 60 ≈ 100

# of Levels Designed Now 3 – 4 2

Vertical Expansion Potential 6 – 7 4

Three (3) potential locations on campus for the parking ramp are shown on attachment 1.

Maximum ramp height limitations will be dictated by the city of Fargo and Hector

International Airport. Limitations for how close the ramp can be to the flood wall and dike/levee system to the east will have to be coordinated with the US Army Corps of

Engineers. The PSDM will dictate how close the parking ramp can be to the VA property line and Elm Street.

The ramp may also be designed with below grade levels in mind. The depth may be constrained or impacted by area water table, to due proximity with the Red River.

The ramp location will be chosen to maximize the amount of new additional parking spaces that can be created on campus, and by what is determined to be the best overall fit. Space number estimates in the table above include the existing parking spaces that may be replaced.

IV. RAMP FEATURES:

The following are features that must be incorporated into the design of the parking ramp.

• Structure will have a minimum of 214 spaces. The required minimum parking space dimensions shall be 9’-0” wide by 18’-0” long.

• The ramp shall include electric vehicle charging stations with industry standard electrical connections. Proprietary brand specific alternate connections may also be used but must be clearly labeled. Each station should have the ability to charge as many makes and models commonly sold in the United States.

• The number of ADA accessible parking spaces shall meet or exceed 6% of the total number of spaces. 1 in 6 handicap spaces will be van accessible.

• Structure shall include security arms, speed bumps, roll up gates, etc. at all vehicle entrances and exits.

• Structure shall be designed to control entry and exit by an electronic system, to include but not limited to card readers, and keypads (Employees can use their badges to open all gates and doors when closed/locked), which shall work with the existing

VA system. Security arms and roll up gates shall be tied into fire alarm system.

System will be fully controllable by on site police service to set status of access devices, scheduling, access method, etc. No such system currently exists.

• Structure shall at a minimum have two (2) stair towers and one (1) elevator (elevator needs to include a phone and camera in the cab).

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• Design will include an electrical closet and IT telecommunications room (TR) both of these rooms need to tie into existing electrical and IT infrastructure. Locations of rooms shall be chosen so that if a future horizontal expansion occurs the rooms will be near the center of the structure.

• Completed structure shall include plumbing/drainage, tire stops, LED interior and exterior lighting, fire alarm; compatible with and tied into existing campus fire alarm system; standpipe system in accordance with NFPA 14, (4) Talk-A-Phone Wall mount station IP based per floor, IP-based surveillance camera system compatible with existing system to include all infrastructure and equipment; (6) Pan Tilt-Zoom cameras per floor; (4) Fixed cameras per floor, lightning protection, emergency power; tie into existing emergency power system.

• Design will include landscaping around the parking ramp.

• Structure shall have an enclosed walkway to the existing hospital. Dependent on final location chosen, this walkway may be slab on grade or elevated.

• Suicide prevention barriers will be installed per standards.

• Structure shall be enclosed to protect interior against the weather elements common to the geographical area.

• Structure shall have a snow chute for the removal of snow from all levels.

• Exterior of the parking ramp must be consistent with the exterior of the main hospital.

• Design will be precast or poured-in-place concrete, with exterior featured to match or reflect on the existing campus building features. Structural steel is not allowed.

V. ELEMENTS OF DESIGN:

The design shall be prepared by the A/E so as to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities. Included in design will be 10% - 15% worth of bid deducts to ensure that a construction contract can be issued for the VA’s budgeted amount. The VAAR magnitude of construction is between $10,000,000 and $20,000,000.

• The A/E shall provide online, web-based submittal exchange services for the design and CPS. The service provided will have the following purposes:

1. Host all design submittal and requests for information (RFI).

2. Host all construction project submittals, RFI, and architect’s supplemental instructions (ASI) in a format that allows tracking of the review and approval process.

3. Capture all design and construction documentation.

• The storm drainage system and site contours may need to be reconfigured to build the ramp. Demolition and construction shall meet storm water requirements.

• All site excavation shall be considered unclassified excavation.

• Structure shall be designed such that future construction will have a minimal impact on the use of the existing structure.

• Structure shall be designed in accordance with the VA Parking Design Manual and

Structural Design Manual for Parking Structure Projects.

• Structure shall be constructed from energy saving building materials.

Current VA Sustainable Design Standards https://www.cfm.va.gov/til/dManual/dmParking.pdf https://www.cfm.va.gov/til/dManual/dmSTpark.pdf https://www.cfm.va.gov/til/sustain.asp

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• Exterior and interior lighting shall meet ASHRA/E 90.1-2019, to include occupancy sensors, daylight harvesting, multilevel lighting controls, automatic shutoff controls to be manual- ON or automatically turn the lighting ON to not more than 50% power.

• Project shall include a localized traffic flow study to optimize the placement of the elevators and stair towers, optimize foot traffic, and optimize the entry/exit for the parking ramp vehicles.

• For physical security, bomb resistance, and other security requirements please refer to: VA Design Criteria and Physical Security and Resiliency Manual

• Fire protection requirement must meet NFPA 88A. Class I standpipe system in accordance with NFPA 14 will be acceptable. (Note: With whatever system is used a minimum of 7’ clearance from floor deck to lowest obstruction needs to be maintain throughout the parking ramp.)

• All fire, security, CCTV, IT, etc., must tie into existing head end equipment in the main hospital. New sub-panels must be added to support new equipment. Fire alarm room is in 1D-01. IT and security equipment will tie into the data center.

• Design shall incorporate the most current VA requirements for Parking Structure

Signs, Parking Lot Signage, VA life safety code, and accessibility design requirements. Documents can be found on: A/E Submissions & Review and

Architectural Accessibility

• Prepare and submit NEPA documentation for the project. PG-18-17 Environmental

Guidance

• A/E shall keep a schedule updated for design tasks. If the schedule is revised a new schedule will be submitted within 24 hours for review and approval by CO and COR.

• ABAAS, barrier free, and ADA standards to be met for handicap accessibility.

• Final utilities locations will be such that if a future horizontal expansion occurs utilities will not be under expanded structure.

• Basis of design and concept will need to be reviewed and concurred on by both the city of Fargo and Hector International Airport.

• The A/E firm shall review the final commissioning report from the construction contractor for compliance with contract specifications and drawings.

VI. ELEMENTS OF CONSTRUCTION:

The following elements are required for construction. The A/E needs to be aware of these elements in creating a design that can be constructed in a fashion to meet them. Some of the following elements will need to be noted on the drawings and/or specifications.

• The design shall ensure that construction areas shall be adequately barricaded or fenced. The contractor shall provide, construct, and maintain barricades and signs in accordance with the local traffic control requirements.

• Construction shall take place with minimal disruption to traffic on Elm Street as well as traffic and parking on campus.

• Working hours will be from 8:00 AM - 4:30 PM Monday-Friday with weekends, holidays, and after hours on an as needed base.

• The structure, demolition, construction, or staging area will not impact the environmental area outside of the campus. The East side of the campus is bordered by the Red River of the North separating Minnesota and North Dakota. Ramp will be designed to be out of the known flood plain adjacent to the campus.

https://www.cfm.va.gov/til/criteria.asp https://www.cfm.va.gov/til/dManual.asp#PSR https://www.cfm.va.gov/til/signs/Signage05-ParkingStruct.pdf https://www.cfm.va.gov/til/signs/Signage05-ParkingStruct.pdf https://www.cfm.va.gov/til/signs/Signage06-ParkingLot.pdf https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.cfm.va.gov/til/accessibility.asp https://www.cfm.va.gov/environmental/index.asp https://www.cfm.va.gov/environmental/index.asp

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• Demolished concrete, asphalt, and removed earth shall be recycled. Reports of weight and deposition of all waste are to accompany the monthly progress payments.

• Contractor shall be made responsible for relocating all utilities so they will not be under the final structure. All work shall be in accordance with A/E design and VA specifications. All costs shall be included in the base bid. Utility relocations shall be coordinated with the respective utility companies prior to any demolition work being performed. Have work tasks and schedule finalized with utility companies at least 48 hours prior to work. All utility relocation to be done without disruption of service.

• All site excavation shall be considered unclassified excavation.

• Commissioning services to be completed by a third party hired by construction contractor.

• A minimum of single lane traffic must be maintained throughout the duration of construction. Contractor will be responsible for traffic control activities.

• Construction contractor shall provide marked-up prints to the A/E showing actual construction and any changes which occurred during construction within fourteen

(14) calendar days of construction acceptance.

• Contractors shall always be required to obtain and wear security badges in plain sight above the waist. Contractors found without a badge will be immediately removed from VA property by VA Police. Allow 15 business days per worker to obtain a badge, after the submission of paperwork. Security badges are obtained through COR and must be turned in at the end of the project. Final Payment of the contract will be withheld until all badges from the prime and sub-contractors have been turned in.

VII. STATEMENT OF A/E TASKS

The A/E team shall furnish all services for an accurate and complete set of construction documents and CPS as specified in the subject contract and detailed below:

A. A/E Staffing: The A/E team shall provide design and CPS utilizing individuals who are adequately knowledgeable of the various design disciplines including, but not limited to, architectural and engineering of structural, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in A/E submissions must be approved in writing. Personnel must be part of the most current approved NCO 23 ND/IA IDIQ organizational chart. The registered individuals who will stamp the completed documents shall accomplish engineering design work.

B. CPS Formal Meetings: The A/E will be required to attend:

1. One (1) pre-bid meeting in person

2. One (1) pre-construction meeting in person

3. One (1) final inspection meeting in person

4. Weekly construction update meetings, these can be attended virtually.

5. There will also be various construction site meetings that will require a representative of the A/E detailed below in the requirements for CPS. A/E will provide meeting notes/minutes for meetings and conference calls.

C. Funding Limitations: A/E shall design within the funding limitations of an ECC of

$14,667,560. A/E shall coordinate cost control measures with the Contracting Officer’s

Representative (COR) to conserve the project budget while not sacrificing performance, quality, and value. Cost control alternatives will be explored at all design review stages.

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D. Alternates: The A/E base bid shall include 10% - 15% bid deducts in the design. The deducts shall be ordered from least desirable features to most, excluding contingencies.

The base bid minus all deducts must be a usable and functional space. The A/E is to present proposed bid deducts at each review stage through final construction documents. VA estimated deducts in order are:

1. Deduct construction of a covered and enclosed skywalk between the parking structure and existing structures.

2. Deduct electrical vehicle charging equipment, infrastructure to remain.

3. Deduct fully enclosed structure to a partially enclosed structure.

E. Site Survey: Conduct site survey work such as verifying existing conditions, geotechnical status, verifying record drawings, and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of the Schematic

Development submittal. The limited site survey work shall include an investigation of existing conditions to accurately document and convey space dimensions for measured drawings, utilities for affected areas, and utilities that traverse through affected areas, typical construction type and variations, and finishes. This information provides the necessary base drawings for the Schematic Development phase of Design.

F. Geo-Technical Survey: A/E will perform a geo-technical survey to ensure base of structure is designed to support this construction and future expansions.

G. Asbestos: Asbestos surveys shall identify approximate quantities of ACM in type and location for select abatement from the general limits of the work. Adjacent areas that are outside of these limits but are affected by construction for utility modifications or tie-ins shall limit abatement to the extent necessary in order to complete the utility work. A/E shall identify impacted areas and systems that are likely to contain asbestos and test to have verified and removed under construction.

H. Utility Investigation: Utility system investigation shall include, but not be limited to, the necessary testing of affected systems to ascertain the existing operating and performance conditions that will impact the design and construction process. Systems that are insufficient in capacity or are no longer supported by OEM parts shall be considered for expansion and/or replacement.

I. Utility Locates: A/E shall perform a utility location to identify any and all underground services in the location of the new ramp. No utilities shall be under the ramp without a utility vault access enclosure constructed for future maintenance and replacement.

J. Control Systems: The A/E shall use an HVAC DDC controls expert with experience in integrating various types of existing and new control systems, and with experience in energy optimization of HVAC controls and HVAC equipment. The A/E will coordinate with leading industry DDC equipment manufacturers/vendor(s) to insure proper configuration and support of equipment according to manufacturer’s requirements.

However, design drawings and specs shall be generic to promote fair and open competition. System shall be compatible with and tie into the existing Siemens building automation system.

K. Cost Estimates: The A/E shall provide unit cost estimates with increased detail at each design phase that includes labor, materials, profit, and overhead. The A/E will consider market conditions, remoteness of the facility, escalation, projects in the community that will be occurring concurrently, restricted bidding (SDVOSB), COVID, and any other factors that could affect the construction bid. The cost estimate will be broken down by specification division.

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L. Phasing: The A/E shall provide a phasing plan to coordinate construction and to minimize disruptions to medical center operations. Outages shall be minimized, and temporary conditions planned to maintain critical utility systems. The phasing plan will be reviewed during the design reviews and shown on the contract documents.

1. Evaluate, recommend, and include temporary roads while the area is under construction.

M. Infection Control: The A/E will collaborate with the VA Contracting Officer

Representative (COR) to complete the Infection Control Risk Assessment (ICRA) and show the required environmental barriers and controls on the contract documents necessary for the control of construction dust and debris.

N. Design Collaboration: The A/E during this design project shall collaborate with the

VHA Office of Healthcare Environment and Facilities Programs Special Engineering

Program (HEFP/SEP) staff, VISN 23 and the Independent Life Safety Review Agent

(LS Agent) for the project. Design submittal comments from these contractors, if concurred with by COR, shall be incorporated into the design. HEPF/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, infection control, noise control, etc. prior to the Independent Life Safety review. After submissions are made to collaborating offices comments are due back 10 business days later. Comments will be forwarded to the A/E after receipt by the COR.

VIII. ADDITIONAL A/E REQUIREMENTS

A. Security: A/E shall always be required to obtain and wear security badges in plain sight above the waist. Contractors found without a badge will be immediately removed from

VA property by VA Police. Allow 30 calendar days per worker to obtain a badge after the submission of paperwork. Security badges are obtained through the COR and must be turned in at the end of the project. Final Payment of the contract will be withheld until all badges from the prime and sub-contractors have been turned in.

B. Tuberculosis (TB): A/E team members are responsible for TB testing of all workers scheduled to be on-site at the VA prior to the start of work.

C. Infection Control and Safety: The A/E team and construction workers shall have current IC training. If this requirement is not met, workers will be removed from construction site.

D. Information Security: The contractor will not have access to VA computers, the network, nor will they have access to online resources belonging to the government while conducting services.

E. Seasonal Influenza Vaccination: VHA Directive 1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. HCP include all VA contractors who are expected to perform any or all their work at VA facilities. Contracting Officers shall ensure the flu vaccination requirements outlined in this directive are expected in all HCP contracts.

VA contracting officers are responsible for on-site HCP contract and will inform the contractors about this directive and its requirements.

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F. COVID-19: COVID regulations and requirements are ever changing aspect as new information becomes available. Contact the COR for current regulations, pre-cautions, procedures, etc. at the Fargo VA HCS.

IX. BASIS FOR DESIGN

A. Design shall comply with current VA specifications, guidelines, design alerts, manuals, details, criteria, instructions, procedures, standards, etc. Refer to the VA Technical

Information Library (TIL) and VA Healthcare Engineering. When divisions or section standards are not available or are incomplete for a specific function/space, contractor shall apply the standards and guidelines of another government agencies for that specific function or a similar function at the Whole Building Design Guide.

B. Compliance to these standards, NFPA, IBC, EPA, and OSHA Standards will be reflected in the completed design and construction documents. Conflicting criteria shall be brought to the attention of VA.

C. Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies.

D. The A/E shall review FAR 52.236-22 “Design within Funding Limitations”.

E. Other related referenced standards and VA guidance:

1) VA Technical Information Library (TIL)

PG-18-1 Master Construction Specifications

PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

PG-18-9 Space Planning Criteria

PG-18-10 Design Manuals (by discipline) [Including but not limited to: VA Sustainable

Design Manual, Guiding Principles checklist for New Construction and

Modernization, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier Free Design Guides

PG-18-14 Room Finishes, Door, and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions (Station Edited Provided)

PG-18-17 Environmental Compliance Manual

X. DETAILED SUBMISSION REQUIREMENTS

A. Program Guide PG-18-15, establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA A/E Submission Instructions for Minor and NRM Construction Program. Refer to the attached site edited copy of

PG-18-15. These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain, types of design. In some instances, in which critical decisions need to be made, sufficient and relevant information must be provided timely so the design to progress to meet certain milestone dates. The applicability level of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regard to the applicability of specific requirements shall be resolved with the health care system staff prior to any submission deadline.

https://www.cfm.va.gov/TIL/seismic.asp https://www.cfm.va.gov/TIL/seismic.asp http://vaww.hefp.va.gov/healthcare-engineering https://www.wbdg.org/ http://www.cfm.va.gov/til/index.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf

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B. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block. The number of submissions, document types and quantities, and review times are listed below using calendar days after the notice of award (NOA). For bidding purposes assume a NOA will be on December 1st, 2022.

Design Phase Calendar Days After NOA

PCAC Post Award Hand-Off…………………………………. 14 Calendar Days

Design Kick-off Meeting……………………………………… 28 Calendar Days

Quality Assurance/Control (QA/QC)…………………………. 35 Calendar Days

Basis of Design (BOD) 10%...………………………………... 35 Calendar Days

Combined QA/QC & 10% VA review.………………………. 43 Calendar Days

QA/QC & 10% Review Meeting……………………………... 44 Calendar Days

Schematics Development (SD) 35%.......................................... 114 Calendar Days

35% VA Review………………………………………………. 135 Calendar Days

*35% Review Meeting………………………………………... 136 Calendar Days

Design Development (DD) 65%................................................ 206 Calendar Days

65% VA review……………………………………………….. 227 Calendar Days

*65% Review Meeting………………………………………... 228 Calendar Days

Construction Documents (CD) 95%........................................... 298 Calendar Days

95% VA Review………………………………………………. 319 Calendar Days

*95% Review Meeting………………………………………... 320 Calendar Days

Bid Documents (BID) 100%.………...……………………….. 350 Calendar Days

100% VA Review……………………………………………... 364 Calendar Days

*100% Review Meeting………………………………………. 365 Calendar Days

* = Review meeting will be held on site at the Fargo VA.

C. Total time to accomplish SDs, DDs, and CDs through final reproduced bid documents shall be 350 Calendar Days from the issuance of the NOA. The A/E shall propose a submission schedule based upon their understanding of the design and their staffing workload. The schedule is negotiable so that the timeframes are agreeable each party.

D. If a submission is rejected it must be corrected and re-submitted under the same design phase. A/E will adjust the design schedule to complete the design on time per the contract without removing any review time from the VA.

E. VA submission review comments may be verbal, noted directly on review sets, or a written list. The A/E shall be responsible for documenting, compiling, and addressing review comments. A/E shall create a comment tracking log that will be submitted with each subsequent submission that details how comments of the previous submission were incorporated. If any comments are not incorporated A/E must provide a justification of why. A/E shall produce and distribute meeting notes or minutes for VA review within two (2) days after each submission review meeting.

F. Design Team Meeting: The A/E shall hold an onsite meeting with the VA key stakeholders (COR, engineering, grounds, leadership, key personnel, etc.) to conduct an interview to ensure that design will meet VA needs. Additional meetings may be requires based on A/E experience and design progress.

G. Each design submission to address:

1. Cost Estimate / Budget

2. Basis of Design

3. Physical Security Compliance

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H. Submittals shall be submitted in both hard copy and electronic format compatible with current VA software in the most up to date revision and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp), and AutoCAD (.dwg) files are the formats required to be used for this project. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d).

I. Basis of Design (BOD)

1. All documents in the editable and PDF electronic formats listed above.

2. Three (3) 34” x 22” (half-sized) paper bond sets of drawings – 3 to VA

3. Edited specifications table of contents

J. Schematic Design (SD)

1. All documents in the editable and PDF electronic formats listed above.

2. One (1) 34” x 22” (half-sized) paper bond sets of drawings

3. Two (2) 42” x 30” (full sized) paper bond sets of drawings

4. One (1) full sized paper bond set of BOD redlined drawings

5. Two (2) paper bond sets of specifications

6. One (1) paper bond sets of BOD redlined specifications

7. Two (2) paper bond sets of investigation reports, design calculations, space planning data, cost estimate, etc.

8. BOD redline comment tracking report.

K. Design Development (DD) & Construction Documents (CD)

1. All documents in the editable and PDF electronic formats listed above.

2. One (1) 34” x 22” (half-sized) paper bond sets of drawings

3. Two (2) 42” x 30” (full sized) paper bond sets of drawings

4. One (1) full sized paper bond set of SD/DD redlined drawings

5. Two (2) paper bond sets of specifications

6. One (1) paper bond sets of SD/DD redlined specifications

7. Two (2) paper bond sets of investigation reports, design calculations, space planning data, cost estimate, etc.

8. One (1) Paper bond set of SD/DD redlined investigation reports, design calculations, space planning data, cost estimate, etc.

9. SD/DD redline comment tracking report.

L. Final Bid Documents (BID)

1. All documents in the editable and PDF electronic formats listed above.

2. Certified memo annotating PSDM compliance.

3. Certified memo that the A/E design is independent of future projects and includes all equipment required for the project to be activated/full functional.

4. Word files of brand names or equal product list, sole source product list, and scope of work for construction contract.

5. Two (2) 34” x 22” (half-sized) paper bond sets of drawings

6. Two (2) 42” x 30” (full sized) paper bond sets of drawings

7. One (1) full sized paper bond set of CD redlined drawings

8. Two (2) paper bond sets of specifications

9. One (1) paper bond sets of CD redlined specifications

10. Two (2) paper bond sets of investigation reports, design calculations, space planning data, cost estimate, etc.

11. One (1) Paper bond set of CD investigation reports, design calculations, space planning data, cost estimate, etc.

https://www.section508.gov/

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12. CD redline comment tracking report.

13. As-Built Documents (AS-BUILTS)

14. All documents in the editable and PDF electronic formats listed above.

15. One (1) full sized paper bound set of contractor as-built drawings

16. One (1) full sized mylar set of contractor as-built drawings

XI. CONSTRUCTION PERIOD SERVICE REQUIREMENTS

A. Review all material submittals, shop drawings, test reports, etc. and provide recommendations to the VA within five (5) calendar days upon request.

B. Review and provide replies to contractor generated RFI’s when required by the project manager within five calendar days.

C. Modification Requests: Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

D. A/E shall provide prompt response (no longer than five calendar days) when contacted by the COR to review and provide analysis of change orders and costs.

E. Make site visits on request of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. A/E shall provide a total of forty (40) site visits as a minimum when requested by the CO or COR. Site visits should coincide with scheduled construction progress meetings to ensure AE participation. Please include a price for additional site visits should they be desired.

Note, these site visits are for construction period services only. Design period services, including but not limited to Project Design Team Meetings and site surveys, are not included in this count as they are required to complete a proper design.

F. Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

G. Prepare as-built drawings on original set with A/E’s stamp, based on record drawings the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD

2019 and provide a set of updated as-builts on CD, within 30 days, to the VA COR.

H. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding their review of cost proposals and recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

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XII. SOLICITATION SUPPORT SERVICES

A. Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

B. Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

C. Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

D. Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

E. In response to any technical questions and/or addenda issued during the solicitation period, the A-E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

XIII. COMMISSIONING

A. Provide a Commissioning Agent to plan, schedule, and coordinate commissioning.

B. The Commissioning Agent Shall Organize and lead the commissioning team.

C. Prepare the commissioning plan.

D. Review and comment on selected submittals from the contractor for general conformance with the construction documents. Review and comment on the ability to test and operate the system and/or equipment, including providing gauges, controls, and other components required to operate, maintain, and test the system. Review and comment on performance expectations of systems and equipment and interfaces between systems relating to construction documents.

E. At the beginning of the construction phase, conduct an initial construction phase coordination meeting for the purpose of reviewing the commissioning activities and establishing tentative schedules for operation and maintenance submittals; operation and maintenance training sessions; TAB Work; Pre-Functional Checklists, Systems

Functional Performance Testing; and project completion.

F. Convene commissioning team meetings for the purpose of coordination, communication, and conflict resolution; discuss status of the commissioning processes. Responsibilities include arranging for facilities, preparing agenda and attendance lists, and notifying participants. The Commissioning Agent shall prepare and distribute minutes to commissioning team members and attendees within five workdays of the commissioning meeting.

G. Observe construction and report progress. Observe systems and equipment installation for adequate accessibility for maintenance and component replacement or repair, and for general conformance with the Construction Documents.

H. Prepare project specific Pre-Functional Checklists and Systems Functional

Performance Test procedures.

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I. Coordinate Systems Functional Performance testing Schedule with the contractor.

J. Witness Selected system startups.

K. Verify selected Pre-Functional Checklists completed and submitted by the Contractor.

L. Witness and document Systems Functional Performance Testing.

M. Compile test data, inspection reports, and certificates and include them in the systems manual and commissioning report.

N. Review and comment on operation and maintenance (O&M) documentation and systems manual outline for compliance with the Contract Documents. Operation and maintenance documentation requirements are specified in Paragraph 1.25, Section 01

00 00 GENERAL REQUIREMENTS.

O. Review operation and maintenance training program developed by the Contractor.

Verify training plans provide qualified instructors to conduct operation and maintenance training.

P. Prepare commissioning Field Observation Reports.

Q. Prepare the Final Commissioning Report. Return to the site at 10 months into the 12 months warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal Systems

Functional Performance Testing. Also interview facility staff and identify problems or concerns they have operating the building as originally intended. Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract.

Assist facility staff in developing reports, documents, and requests for services to remedy outstanding problems.

R. Assemble the final commissioning documentation, including the Final

Commissioning Report and Addendum to the Final Commissioning Report

XIV. CONTRACT OVERSIGHT

A. All contracts for this project shall be awarded by Program Contracting Activity

Central (PCAC); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve, but not limited to, the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

B. PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the Fargo VHA Engineering Service Line and have the technical knowledge required to monitor and oversee the project.

C. A COR from the Fargo VHA Engineering Service Line shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of

“Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for CPS. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

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XV. MATERIALS TO BE FURNISHED TO THE A/E BY VA

The following will be furnished or made available to the selected A/E when requested:

A. Copies of related project documents applicable to this project.

B. Electronic copies of the station utility drawings, site plans, and building floor plans will be made available to the A/E for reproduction.

C. Electronic data to possibly include CAD plans, one lines, electrical panel schedules, elevations, space numbering and naming standards, etc.

D. The VA shall make all applicable existing information available to the A/E for review. The A/E’s proposal shall reflect retrieving or creating any information that the VA does not make available.

E. The accuracy of drawings is not guaranteed and shall be used for general information.

Actual conditions, sizes, dimensions, locations, etc. shall be field verified by A/E.

XII. ATTACHMENTS

1. Fargo VA Site Plan

2. Fargo VA Land Locked

3. Fargo VA Life Safety Floor Plan

4. Site edited PG 18-15 Volume C

5. Post- award specs Drawings Review Checklist

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