SOW - Final.pdf

SOLID WASTE REMOVAL SERVICES

FCI PEKIN

Subject

The Federal Bureau of Prisons, Field Acquisition Office (FAO), Grand Prairie, Texas, intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices requirements to a responsible contractor for the provision of Solid Waste Removal at the Federal Correctional Institution (FCI) Pekin along with removal services for the adjoining Federal Prison Camp (FPC) and all associated operations with such located at 2600 South 2nd Street, Pekin Illinois. The Government reserves the right to award without discussion. Therefore, initial quotes should contain the quoters best terms from a cost and price standpoint. The resultant contract shall consist of a base year, four 12-month option years, and a 6-month extension period which will be in effect from the effective date of the award. General information regarding the Bureau of Prisons can be located at www.bop.gov.

The contractor Is responsible for following all policies, regulations and Instructions pertaining to, but not limited to, Bureau of Prisons (BOP) tool control, security, and working conditions while on the premises of the institution. This also applies to any sub-contractor, company personnel, representatives, and visitors associated with this contract.

The contractor shall ensure all personnel entering the properties of the Institution are fully trained to accomplish the work involved with this contract The contractor shall ensure compliance with all local, state, and federal regulations, codes, U.L. listings, BOP policy, etc. including, but not limited to, safe working practices and conditions, fall protection, confined space, safety equipment, etc., for any personnel performing services associated with the awarded contract. Contractor personnel shall cooperate fully with FCI/FPC staff regarding institution security procedures.

Description of Work

It is estimated there will be approximately 850 tons of solid waste per year. Any change to the scheduled times shall be requested in writing to the Government. The Government will review and evaluate the potential time change and notify the contractor in writing if the request shall be honored (approved/Disapproved). Solid waste removal schedules above are estimated and subject to an on-call basis as needed (the institution will be charged at the contract rate for each extra (on-call) pickup. The Government has the right to reduce the number of compactor pulls due to a recently established recycling program. The Government will be responsible for notifying the contractor of a reduced need, with a minimum of twenty-four (24) hour notice before the scheduled time frame. The contractor shall be responsible for the following:

1. Loading and unloading of the trash compactors

2. It shall be the contractor's responsibility to operate the hauling of refuse and disposal of such in accordance with all local, county, state and federal regulations and restrictions. The Government shall have the right to inspect any disposal site where concerned refuse is disposed of without prior notification

3. The contractor must be aware of the local weight restrictions, and the responsibility lies with the contractor to abide by these restrictions.

4. All refuse shall be directly hauled to a landfill. There are no salvage rights for the refuse.

The contractor shall inform the Government of the landfill being used at all times.

5. The contractor shall provide a twenty-four (24) hour means of contact with a specified representative from the company. This person will be contacted in the event that there is a problem associated with the refuse disposal at the landfill.

6. All landfill charges are the responsibility of the contractor and will not be paid for by the

Government.

7. Access to the institution grounds is restricted during periods of heavy fog. During periods of fog predictions, the contractor shall call the institution prior to making pickup to ensure that access will be granted.

8. The sealed self-contained compactors need to be hauled in a manner not to damage the compactors or its components. The contractor shall be responsible for disconnecting the hydraulic lines and reconnecting them once the full and emptied containers are exchanged.

The contractor shall be responsible for ensuring the doors are closed properly to prevent seepage from the container.

9. The contractor may occasionally be delayed access to the compactors, due to institution emergencies, other than fog.

10. The contractor must dispose of all trash/waste in a class I disposal facility in accordance with all Federal, State, Municipal and local laws and regulations of the Environmental Protection Agency (EPA). Class I disposal facility refers to a sanitary landfill which serves a municipal, institution, and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, farming waste, discarded automobile tires and dead animals.

11. The contractor will own/supply two sealed self-contained compactors; one for the FPC, and one for the FCI. The contractor is responsible for the maintenance of the sealed self-contained compactors.

Solid Waste Removal Services/Schedule

Location #1: FPC

There is one (l) 38 cubic yard privately owned, sealed self-contained compactor to be provided by the contractor located at the FPC. This trash compactor shall be picked up on the second and fourth Wednesday of each month between 7:00 a.m. - 8:00 a.m. If the scheduled pickup falls on a Federal holiday, the pickup shall be-accomplished the day after the holiday.

Location #2: FCI

There is one (1) 38 cubic yard privately owned, sealed, self-contained compactor to be provided by the contractor located at the FCI. The contractor shall report to the FCI between 2:30 p.m. and 3:00 p.m. on

Mondays and Thursdays of each week to move the trash compactor from the Food Service rear dock to the inside of the sally port located at the rear gate. The contractor will pick up the trash compactor between 6:30 a.m. and 7:00 a.m. on Tuesdays and Fridays of each week and return the empty compactor to the Food Service rear dock no later than 8:30 a.m. of the same day. If the scheduled move or pickup falls on a Federal holiday, the Institution will notify the contractor of the schedule change.

Performance Period

Contract periods of performance shall be as follows:

Base Year: Effective Date of Contract (EDOC) through 12 months from EDOC Option Year 1: 13 months from EDOC through 24 months from EDOC Option Year 2: 25 months from EDOC through 36 months from EDOC Option Year 3: 37 months from EDOC through 48 months from EDOC Option Year 4: 49 months from EDOC through 60 months from EDOC Six Month Extension: 61 months from EDOC through 66 months from EDOC

Work Attire

The contractor is required to dress appropriate professional attire for the work environment.

Invoices

The contractor shall submit monthly invoices to the FCI Pekin Accounting Office for payment. Each invoice shall include copies of individual weight tickets associated with each pickup as supporting documentation. Invoices shall be submitted to the following:

Financial Management FCI Pekin 2600 South 2nd St Pekin, IL 61554

Each invoice shall bear the following:

-- Billing address -- Remit to address -- Invoice date and number -- Contract number -- Description, place, and quantity of service -- Weight of refuse per haul -- Date the service was provided, and -- A total dollar amount of the invoice

Program Management

The Contracting Officer Representative (COR) or Facility Manager will provide direction to the contractor which clarifies the scope of work as well as inspection and acceptance of services.

Security

All contractor personnel entering the institution grounds shall be required to present a photo identification in the form of a Valid state driver's license or state issued ID card.

Additional Consideration

Contractor shall provide written notification to the Contracting Officer within three(3) business days when a permit(s) is denied, revoked, suspended, or transferred, when any major modifications alter the design of the disposal facility, or should there be any changes in management or management practices.