SOW FGO Antenna Installation.pdf

Statement of Work (SOW) Fortaleza Geodetic Observatory (FGO) 12m Antenna Shipment, Installation, Testing and Product Support

1.1 Background

1.1.1 Introduction

This contract is for the deployment and installation of a VLBI Global Observing System (VGOS) antenna at the Fortaleza Geodetic Observatory (FGO) located at the Rádio Observatório Espacial do Nordeste (ROEN) in Eusébio, Brazil, nearly 30 km east of Fortaleza, Ceara ́ State, Brazil. The antenna is being delivered under NASA contract NNG17HS01C and is nearly identical to the existing antennas at NASA’s Kōkeʻe Park Geophysical Observatory (KPGO) located at Kauai, Hawaii and at the McDonald Geodetic Observatory (MGO) located near Fort Davis, Texas. This contact follows a similar process for the delivery and installation of the MGO antenna, also delivered under NASA contract NNG17HS01C.

1.1.2 VGOS Antenna

The VGOS radio antenna being developed under NASA contract NNG17HS01C consist of a main reflector, a secondary reflector, feed tube, counterweights, a turning head, a pedestal, antenna drives and a control system. It is anticipated to be nearly identical to the MGO antenna, also delivered under NASA contract NNG17HS01C. The VGOS radio antenna interfaces with several related VGOS elements that includes the site foundation, electrical power, signal chain, field system, monitoring and archival system, timing, networks, and human interfaces.

1.1.3 Scope

This Statement of Work (SOW) is for the deployment, installation, testing of the VGOS antenna being developed under NASA contract NNG17HS01C at FGO in Eusébio, Brazil. This SOW documents the shipment, installation/integration, test, possible storage, and technical support for the 12m antenna. Deliverables from the contract NNG17HS01C include the VGOS antenna and all associated subsystems, spares for critical parts, test instrumentation needed to maintain the system, documentation, drawings and models, all data collected during functional and acceptance testing, and all software source code and firmware code developed and used in the system (with the exclusion of any proprietary licenses that were purchased as commercial-off-the-shelf), and test and acceptance plans. The programmatic milestones for a notional timeline, assuming Pre- Ship Review Starts on or about March 25, 2024, follows:

Activity Duration Start Date End Date End NLT

Pre-ship Review 1 day 3/25/24 3/25/24

Storage (monthly increments) 0-180 days 4/01/24 10/01/24

Shipment 45 days 4/01/24 5/15/24 12/15/24

Installation 30 days 5/18/24 6/18/24 1/15/25

Antenna Site Acceptance Test Review (SATR)

7 days 6/18/24 6/30/24 1/30/25

VLBI System Integration Support 90 days 6/30/24 9/30/24 4/30/25

1.2 Antenna Shipment, Installation and Testing Requirements

1.2.1 FGO 12m Antenna Shipment

1.2.1.1 Pre-Ship Review (PSR)

The vendor shall hold a PSR at an agreed upon time after the Factory Acceptance Test (FAT) and prior to shipment of the antenna to FGO. Any open actions identified at the FAT review should be closed by the PSR or have a NASA approved plan for closure. The final delivery and installation plans and schedule shall be delivered at PSR.

1.2.1.2 Antenna Storage

In the event that the preparation of the FGO site is not complete by the time of the associated FAT review, NASA may issue a task order to delay PSR and store the antenna in a secure and controlled location selected by the vendor. The vendor shall store the antenna for the length of time defined in the task order. Once the SGP site is complete, the PSR shall be held that shall include an updated installation schedule agreed upon by NASA and the vendor. Alternatively, NASA and the vendor may mutually agree to proceed with the PSR and shipment with storage of the antenna on site at FGO with final installation delayed until the site is ready.

1.2.1.3 Ship Antenna to Fortaleza Geodetic Observatory (FGO)

Upon completion of the Pre-Ship Review (PSR) and approval by NASA, the vendor shall ship the VGOS antenna from the vendor's facility to FGO.

1.2.1.4 Site Shipping Address

The vendor shall ship the antenna to the Fortaleza Geophysical Observatory (FGO) at Eusebio, Brazil. FGO shipping address follows:

• RADIO OBSERVATORIO ESPACIAL DO NORDESTE - ROEN / INPE

ESTRADA DO FIO, 6000, TUPUIU

EUSEBIO, CEARA, BRAZIL

CEP: 61.760-000

1.2.1.5 Logistics and Export/Import Control

The vendor shall be responsible for all aspects of the export and import process, including but not limited to the following:

• A plan identifying export licenses required for performance, and exemptions and exceptions that apply.

• Determining what items (equipment, software, documentation, information, etc.) require an export license.

• Coordinating with the proper government agencies to ensure compliance with the appropriate export and import control laws and/or regulations.

• Obtaining the required export licenses and Technical Assistance Agreements.

1.2.1.6 Antenna Foundation Interface Plate

The vendor shall ship the antenna foundation interface plate to FGO so that the interface can be installed when the antenna foundation is poured.

1.2.1.7 Site Visit

The vendor may travel to FGO to evaluate the site’s infrastructure, establish communications with the FGO personnel and to identify services needed to transport/install the antenna. During the site visit, the vendor shall identify any specific requirements that are required for the antenna installation.

1.2.1.8 Site Plan Review

The vendor shall review and approve the site plans related to the VGOS antenna, including the construction foundation calculations and electrical infrastructure drawings.

1.2.1.9 Local Laws and Regulations

The vendor shall be knowledgeable and abide by all local laws and regulations related to the site installation, system installation, safety, and operations.

1.2.1.10 Spares

The vendor shall deliver the initial spares as defined in the Vendor Provided Spares Parts List (VPSPL) to FGO. The spares shall be properly packaged and marked for use.

1.2.1.11 Antenna Staging Area

The vendor shall work with NASA and the FGO personnel to designate a staging area for the shipping containers and to identify a location so that the installation team has an area to do administrative activities.

1.2.1.12 Site Receipt

The vendor shall support the unpacking and checkout for all of the antenna deliverables at FGO.

1.2.2 FGO 12m Antenna Installation

1.2.2.1 Antenna Installation

The vendor shall install and checkout the antenna. NASA is responsible for the preparation of the FGO site prior to delivery of the antenna, including installation of the antenna foundation and providing power and communications hookups defined in the Antenna Site Plan Review. The vendor is responsible for the antenna installation to the foundation and connection to the hookups.

The vendor shall install and checkout the antenna in accordance with the defined schedule and Acceptance Test Plans approved at PSR. Requested access to the site by the vendor outside of normal business hours will require prior approval by NASA and the site owner.

1.2.2.2 Special Equipment

The vendor shall supply any special heavy lift or other unique equipment required for the antenna installation.

1.2.2.3 Antenna Lift Plan

The vendor shall prepare a lift plan for heavy lift activities and provide the lift plan to NASA for review/approval prior to lifting any heavy equipment.

1.2.2.4 Photogrammetry

The vendor shall perform photogrammetry at FGO to verify and baseline the main reflector’s shape.

1.2.2.5 Software Licensing

1.2.2.5.1 Software License Agreements

The vendor shall provide software licensing agreements for each element of the antenna.

1.2.2.5.2 License Transition

The vendor shall ensure that licenses for all commercial off the shelf (COTS) products are properly passed from the vendor to NASA with the delivery of the antenna. The vendor shall support the transition, if necessary, of all licenses and support agreements from NASA to NASA-designated support contractors if required.

1.2.2.5.3 Software Copies

The vendor shall provide physical copies (separate media) of each software package for each antenna system. The software media shall be provided with the initial equipment delivery. The software media shall be in a format compatible with the antenna equipment installation capabilities.

1.2.2.6 Documentation

The vendor shall deliver electronic documentation covering the design, build, test, operations, and maintenance the antenna system. This includes the following documents, packages, and other documentation (i.e., agreements, licenses):

• Training Package

• Antenna Lift Plan

• Transportation Plan

• Maintenance Documentation

• Operations Documentation

• Final As-Built Drawings and Schematics

• CAD Drawings

The document list and deliverable dates will be reviewed and/or updated at PSR. NASA designated personnel shall have the right to copy vendor-provided documentation. All documentation shall have appropriate markings with only proprietary information having limited distribution markings.

1.2.2.7 Training

The vendor shall conduct training at FGO after installation is complete. The training shall be in English. The hands-on training shall include the following:

• Maintenance Training - antenna equipment maintenance training including troubleshooting techniques and LRU replacement.

• Antenna System Operations Training - antenna system operations training including configuration, reconfiguration, control, statusing, and system administration functions.

The training shall be completed prior to the System Acceptance Test Review (SATR) and may take place during or immediately after the Antenna Site Acceptance Test (SAT), depending upon the availability of the station personnel. The training courses shall be scheduled in advance by the vendor and will be based on the availability of the NASA designated personnel to receive the training as well as the availability of adequate facilities/resources.

The vendor shall provide all training package materials in an electronic format that is reproducible such that NASA personnel can provide equivalent training to additional users for "self-training" as necessary.

1.2.3 Antenna Site Acceptance Test (SAT)

The vendor shall perform SAT verification with NASA support after installation according to the Acceptance Test Plan (ATP) developed and approved by NASA under NASA contract NNG17HS01C. Any updates to the ATP must be approved by NASA prior to the beginning of SAT. The ATP shall specify each test to be performed, what is required to pass, and who performs the test. A NASA representative will be present at the SAT. NASA concurrence will be required to determine pass/fail.

The vendor shall conduct the antenna SAT verification testing and provide NASA with the data and their analysis of the system performance. At the SAT, the antenna capabilities shall be tested with a load that represents the mass characteristics of the VGOS signal chain. Any antenna requirements that require the signal chain installed to be demonstrated shall be verified during the commissioning period.

1.2.3.1 Antenna Site Acceptance Test Review (SATR)

An antenna SATR will be held after the SAT with NASA and FGO personnel. The SATR represents the formal handover of the antenna to NASA. The vendor shall complete any open issues identified at the SATR.

1.3 Product Support /VGOS System Element Integration Support Requirements

1.3.1 Antenna Troubleshooting/Diagnostics

The warranty period and terms are covered under NASA contract NNG17HS01C. The vendor shall work with FGO Operations and Maintenance (O&M) personnel to troubleshoot and identify any repairs/replacements that are needed throughout the warranty period. The vendor shall work expeditiously to resolve and/or replace any broken, malfunctioning, or defective LRUs and any LRUs that otherwise fail to perform in accordance with the specifications according to the terms of the warranty.

1.3.2 VGOS Element Integration Support

NASA will begin integration of other VGOS elements with the antenna after the successful completion of the SATR. The vendor shall provide support on an as needed basis to complete the integration of VGOS system elements with the antenna and any issues that arise during the commissioning period. This support can be done remotely unless there is an antenna related items that needs to be repaired/replaced.

1.3.3 VGOS Site/Systems Acceptance Test Support

The vendor shall provide support on an as needed basis for any antenna related activity/issue during end-to-end system testing as part of the FGO VGOS system acceptance tests. This support can be done remotely unless there are antenna related items that needs to be repaired/replaced.

1.3.4 Site Acceptance Review (SAR) Support

The vendor shall support the SAR. This is anticipated to be a one-day event for the other station elements where the vendor participation is only to answer questions about the antenna and can be done remotely.

1.3.5 VGOS Operational Readiness Review (ORR) Support

After NASA installs the other VGOS components and completes a commissioning period it will hold an Operational Readiness Review (ORR) to demonstrate the VGOS station is ready to begin regular operations. The vendor shall support the ORR. This support can be done remotely.

1.4 Management

1.4.1 Project Management Plans and Controls

The vendor shall establish and maintain management processes and controls required to deliver the task functions and deliverables on schedule and in compliance with the task requirements.

1.4.2 Project Management Plan (PMP)

The vendor shall prepare, deliver, and maintain a Project Management Plan (PMP). The PMP shall serve as the authoritative document providing the management procedures for all activities necessary to meet the requirements of the SOW.

The vendor shall provide their plans and approach for the development and delivery of the task products complying with the major schedule milestones for each task. The vendor schedule shall be provided in either Microsoft Project format or a format compatible with Microsoft Project.

1.4.3 Meetings

The vendor shall support monthly status meeting with the SGP FGO Build Team, via teleconference, until the end of the SOW’s period of performance.