SOW FCC Beaumont CDL.pdf

STATEMENT OF WORK

FCC BEAUMONT COMMERCIAL DRIVER'S LICENSE PROGRAM (Class A or Class B)

SUBJECT:

The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO) intends to make a single award of an indefinite-delivery/requirements contract with firm, fixed-pricing, to an entity which can provide a nationally recognized Certified Driver's License (CDL) program (Class A or B) for males adults-in-custody (hereinafter referred to as students) via on-site academic instruction, and possible off-site skills training for Federal Correctional Complex (FCC) Beaumont, Texas located at 6200 Knauth Rd., Beaumont, TX, 77705. The Contractor will provide classroom training to students associated with the opportunity to sit for the exam to earn their Class A commercial learner's permit (CLP). Upon CLP achievement, the contractor will provide students with hands on training of both Class A and Class B vehicles. Upon successful completion of hands-on skills training, the Contractor will provide students the opportunity to take the Commercial Driver's License skills examination. The Contractor will cover licensing and other fees associated with issuing the commercial driver’s license (CDL) to the student. A CDL Class A learning program will be administered to all students. Should a student be unable to successfully complete the Class A driving test, a Class B driving test may be administered instead.

The award will be made on the basis of price and past performance for the evaluation criteria. Payment is based upon an end product or the accomplishment of a specific result. The Contractor will not be subject to Government supervision, except for security related matters; however, Contractor performance shall be monitored. The service does not constitute an employer-employee relationship; however, the Government reserves the right to monitor the Contractor's performance to ensure he/she is in compliance with the Statement of Work (SOW). Each quote should contain the quoter's best terms.

PERIOD OF PERFORMANCE:

The period of performance for this contract will include:

Base Year: Effective Date of Award (EDOA) through 12 months from EDOA Option Year 1: 13 months from EDOA through 24 months from EDOA Option Year 2: 25 months from EDOA through 36 months from EDOA Option Year 3: 37 months from EDOA through 48 months from EDOA Option Year 4: 49 months from EDOA through 60 months from EDOA.

PLACE OF PERFORMANCE:

Academic instruction will be provided in an appropriate classroom setting determined by the Supervisor of Education (SOE) at the Federal Prison Camp (FPC) Beaumont, 6200 Knauth Rd., Beaumont, TX 77705.

Some portions of instruction may require the Contractor to transport the students to another location for skills and driving training. All locations where instruction may need to occur will be pre-approved by the SOE. No online or computer-based training is to be provided.

SCHEDULE OF SERVICES:

The Contractor will provide a Certified Driver's License program schedule at the FPC. These schedules are subject to change, based upon the variable needs of the Institution and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedule must be coordinated with the SOE.

The Contractor shall be required to provide an estimated thirty (35) hours of classroom instruction per week for each Class A program. In order to ensure enough time is allotted for students to attain the needed skills to pass both the CLP and CDL exams, each class session should plan to meet for a minimum of 10 weeks and a maximum of 12 weeks, with up to four class sessions per fiscal year (October 1 – September 30). Typically, the Contractor will provide services between the hours of 7:30 a.m. — 3:30 p.m., Monday through Friday, excluding Federal holidays; other days/hours may be implemented if necessary to meet program requirements and these days/hours may be adjusted to meet the needs of the institution, as mutually agreed upon by the SOE and the Contractor. Any hours outside the scheduled instructional work hours, including any lunch period, is non-paid. Accommodation of changes in the schedule, resulting from security issues at the Federal Prison

Camp (FPC) shall be subject to the mutual agreement of both parties. An estimated minimum of four (4) and an estimated maximum of eight (8) students will be enrolled in each session.

A proposed schedule with rotating classes, days, and times is encouraged for review. The schedule should include proposed courses, term length of each proposed course, with dates/times, and add/drop dates for each course.

Due to the nature of the correctional setting, classes may be delayed or cancelled with little notice. The reasons for such delays may include but are not limited to inclement weather and institution emergencies.

POINT OF CONTACT:

The Contractor shall provide a Point of Contact (POC) for the delivery of services under this contract. The POC shall have the full authority to act on behalf of the Contractor in all matters relating to the daily operation of the contracted services. The Contractor shall designate this individual in writing to the Contracting Officer prior to the start date of the contract. The POC shall provide phone numbers and email addresses, and shall handle all issues regarding certificates, and other administrative matters via email to the maximum extent practicable. In the event that pertinent verbal discussions occur, subject discussions shall be confirmed via e-mail, and both parties shall maintain records of subject e-mails.

METHOD OF PERFORMANCE:

The Contractor will provide instruction for Commercial Driver's License, Class A, in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards. Marketable programs shall afford students the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify student graduates for at least an entry-level position in the workforce upon release. The Contractor shall specify in writing to the SOE on the position(s) of employment for which student graduates will be eligible to apply.

The Contractor shall perform services as outlined in the Statement of Work. This service is a contractual arrangement and not a personnel appointment. Award of this contract in no way constitutes an employer/employee relationship. These services, although not directly supervised, except for security related matters, will be reviewed by the Supervisor of Education. The Vocational Training Services provided, being professional in nature, will be provided in the method as considered consistent with community standards.

SCOPE OF PERFORMANCE:

The Contractor shall provide a Vocational Training Program (hereinafter referred to as VT) of:

o Commercial Driver's License — Class A

A CDL Class A learning program will be administered to all students. Should a student be unable to successfully complete the Class A driving test, a Class B driving test may be administered instead. The SOE shall determine the minimum and maximum number of enrollments. Instructors placed on site by the Contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records. The Contractor will provide a written curriculum which establishes measurable behavioral objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them.

Services shall include the provision of on-site academic instruction and appropriate academic advisement, instructional/course materials, course registration, assessment testing, record-keeping, textbooks, certificates of completion and all services and materials customarily provided to VT students and applicable to the student population at the FPC. Upon completion of each program, the Contractor shall provide a certificate of completion for each student who completes the program to the SOE. All certificates of completion shall be provided to the SOE within two weeks of the completion of each program, in accordance with procedures set forth herein. The Contractor will provide instruction and testing to each student to earn a Commercial Learner’s Permit, instruction and testing for the driving skills portion of the Department of Public Safety required exam, and cover permit, licensing and administrative fees associated for each student to receive their CDL license.

EQUIPMENT AND SUPPLIES:

The Contractor shall provide workbooks and/or other course materials customarily provided to each VT student for each course. The Contractor shall be solely responsible for bearing the expense of purchasing workbooks and other materials, in excess of the quantities, terms and conditions set forth herein.

Workbooks and other materials in excess of the quantities set forth herein, which are lost, misplaced, confiscated or destroyed will be replaced at the FPC's expense. With the exception of edition changes, the Contractor shall not be responsible for bearing the expense of extra and/or replacement workbooks and/or other educational materials provided under the contract.

Ordinally, trucks, buses, trailers and other like equipment shall be provided by the Contractor for student training. Upon consultation with and approval from the SOE, such government owned equipment may be utilized by the Contractor for program purposes.

Contractor employees shall be required to obtain advance written approval prior to bringing laptop computers, DVD players, presentations equipment, and/or other instructional equipment into the Institutions. The Education Department will provide space for classes, utilities, instructional boards, audio-visual equipment and other equipment necessary to provide the required instruction. The Contractor will be expected to account for all equipment and supplies placed under their supervision.

EDUCATION BACKGROUND AND QUALIFICATIONS:

The Contractor shall not be a self-employed individual or individual employed by a post-secondary institution.

The contract must be between the Federal Correctional Complex, Beaumont, TX and postsecondary institution, vocational training school or industry-based school.

The occupational education program must fall under the provider's umbrella of accreditation. Providers must be accredited by a recognized accrediting agency. If required for employment, certification tests from outside organizations may be administered to individual students upon completion of a specific occupational education program. However, the individual skill competency certification will not replace the training program's overall accreditation.

The Contractor must be accredited by a nationally recognized accreditation program such as the Southern Association of Colleges and Schools.

PROGRAM MANAGEMENT:

The Contractor shall maintain records on each student which include registration/enrollment status, attendance, academic progress/standing, completion and withdrawal data, and inform the SOE or FPC employees designated by the SOE, of issues or concerns in a timely manner. In addition, the Contractor shall designate an individual to provide the SOE with enrollment information, establish and coordinate program requirements;

and coordinate affairs between the Contractor and the FPC.

Each student will be required to demonstrate basic literacy skill requirements prior to being considered for placement in the program. Qualified students must satisfactorily complete Contractor's placement/ testing requirements prior to being enrolled in the program.

NON-PERSONAL POSITION:

Award of this contract will result in a contractual arrangement only and is not a personnel appointment.

Payment is based on an end product or the accomplishment of a specific result or service. The service does not constitute an employer/employee relationship. The Contractor will not be subject to government supervision, except for security related matters. However, Contractor performance shall be closely monitored. Quoters failing to submit any of the required paperwork/documentation will be removed from further consideration for award.

RESTRICTION ON CONTRACT WORKER:

The Contractor shall not supervise students, supervise Bureau of Prisons employees, participate in student accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, attend meetings, recalls or employee functions.

CLASSROOM/STUDENT MANAGEMENT:

The Contractor must agree to adhere to all regulations prescribed by the Federal Bureau of Prisons for the safety, custody and conduct of students. The custody of federal students remains a primary responsibility of the Federal Correctional Complex. The provision of services under this proposed contract will require frequent and unsupervised contact and transportation of students. The Contractor will not be responsible for the management of students, except to ensure that those students involved in activities within the Contractor's scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The Contractor, at times throughout the program, will escort furloughed students off the BOP premises. During these periods, the BOP may not provide an employee to accompany the class. On-site academic instructors will be responsible for documenting attendance. Instructors shall notify the SOE or designee immediately if a student is absent. The Contractor will report any infractions of rules and regulations by any student to the SOE or their designee.

INSTITUTION SECURITY:

The Contractor must qualify for entry into the facility. The Contractor agrees to adhere to all regulations prescribed by the institution in regard to the safety, custody and conduct of students. Instructors placed on site by the Contractor shall adhere to all institution regulations. New instructors will attend an orientation program for Contractors prior to the start of classes; all instructors will attend annual refresher training for Contractors.

Before entering an institution, the Contractor and/or employees of the Contractor shall meet certain security requirements. The Human Resources Department will establish a security file that will be maintained on each Contractor from the beginning of work until the duration. The following information will be maintained in this file:

(1) National Crime Information Center check (NCIC)

(2) Declaration of Federal Employment (OF-306)

(3) FD-258 (fingerprint check)

(4) Law Enforcement Agency checks

(5) Vouchering of Employers

(6) Employment Resume

(7) Completed Contractor Pre-employment Questionnaire

(8) Release of Information

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for Above Low Risk)

(10) Credit Check, if applicable

(11) Urinalysis, if applicable (for detection of drug use)

Instructors placed on site by the Contractor shall undergo a urinalysis test (for the detection of marijuana and other drug usage). Instructors who test positive will be excluded from the institution, and the Contractor shall provide acceptable replacement, subject to the same security requirements. By submission of a quote/bid/proposal, the Contractor agrees to all of the above requirements.

ATTIRE:

The Contractor shall wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

PAYMENT TERMS:

Payment terms as specified in FAR 52.212-4(g) apply. The Contractor shall provide a monthly invoice to the Federal Correctional Complex - Beaumont Accounting Department which accurately reflects days worked, number of sessions, and the total amount due for the previous month's services. The due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government has accepted the services performed by the Contractor. The Contractor can, however, offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

QUALITY STANDARDS:

The Government reserves the right to inspect and evaluate all services provided during the performance of this contract. The Government may conduct surveillance of any task at any time during the performance of this contract. All surveillance observations will be documented by the Supervisor of Education. When an observation indicates defective performance, the Contracting Officer (CO), with the technical support of the SOE may issue a Discrepancy Report to the Contractor. The Contractor shall address any negative comments and propose corrective action to the Contracting Officer within ten (10) calendar days after receiving the report.

Department Policy on Domestic Violence, Sexual Assault, and Stalking It is the Department's policy to enhance workplace awareness of and safety for victims of domestic violence, sexual assault, and stalking. This policy is summarized in DOJ Policy Statement 1200.02 (Federal Workplace Responses to Domestic Violence, Sexual Assault, and Stalking), available in full for public viewing at http://www.justice.gov/sites/default/files/ovw/legacy/2013/12/19/federalworkplaceeresponses-to-domesticviolence-sexualassault-stalking.pdf. Vendor agrees, upon contract award, to provide notice of this

Policy Statement, including at a minimum the above-listed URL, to all of Vendor's employees and employees of subcontractors who will be assigned to work on Department premises.

Point Of Contact for Victims Of Domestic Violence, Sexual Assault, And Stalking Upon contract award, the Department will notify Contractor of the name and contact information for the Point of Contact for Victims of domestic violence, sexual assault, and stalking for the component or components where Contractor will be performing. Contractor agrees to inform its employees and employees of subcontractors who will be assigned to work on Department premises of the name and contact information for the Victim Point of Contact.

SUBMISSION OF QUOTE:

Quoter shall submit, as part of their quote, a completed copy of Section 2 of the SF-1449, "Commodity or Services Schedule", to include the following information for evaluation:

Unit of Issue is EA (EA = 1 student)

* Price per student for CDL Class A Program based on an estimated maximum of four courses per

Performance Period. Price shall also include price per student to test for Commercial Learner’s Permit.

* A proposed schedule of each course, with class dates/times, program start/end dates and drop/add dates for each program. Specify term length of each course.

* Curriculum Guide for each CDL Program.