SOW_FA9301-22-Q-0010__Structural-Burn_CES_20230421.pdf

Structural Burn Facility Inspection/Certification Services for FA9301-23-Q-XXXX

Statement of Work

For

Edwards AFB (EAFB) Fire Emergency Services Structural Burn Building Inspection / Certification

Edwards AFB, CA 21 April 2023

SCOPE: This is a non-personal services requirement to provide the Edwards AFB Fire Emergency Services Department with inspection of its structural burn building and related Training Props. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1. PERIOD OF PERFORMANCE: 15 May 2023 – 14 May 2028

2. LOCATION and SITE VERIFICATION: The Contractor shall conduct work at the Structural

Training Facility bldg. 3605

3. DESCRIPTION OF WORK: The structural integrity of the live fire training structure shall be evaluated and documented periodically annually by a professional engineer with live fire training structure experience and expertise. Part of the live fire training structure evaluation shall include, twice a year, the removal and re-installation of a representative area of thermal linings to inspect the hidden conditions behind the linings, doors shutters, floors and ceilings shall be evaluated. The live fire training system(s) Class B Structural Automated Fire system and related infrastructure, Class B Automated Vehicle fire system and related infrastructure, and Propane storage facility, shall be Inspected, Cleaned, Serviced and Certified for High Risk Live Fire Training Safe Operating Conditions. An Inspection Report shall indicate all work performed and any findings of the inspection shall be submitted to the Government Program Manager within 2 weeks of service. A quote for any necessary repairs shall accompany the condition report.

4. OVER AND ABOVE: Any finding of repair(s) needed during the inspection that is within the scope of the contract will be submitted IAW the O&A procedures found in section 4.1. Additionally any out of cycle service that is needed during the year will be covered by the O&A procedures as well.

4.1 O&A Procedures: O&A repairs are repairs outside the Contractor’s control. This permits the Government and the Contractor to negotiate parts and labor, which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions but are not specifically identified and priced. The Contractor shall not proceed with the O&A repair work until the work order has been approved. Fire Department personnel will contact the contractor to request an O&A work request form (see Appendix A for O&A template) for any work identified during an inspection that requires service and or repair. The O&A request form shall be returned to the GPM within 5 business days for non-emergencies and 24 business hours for emergencies. Any service needed below $2,500.00 may be approved by the Fire Chief. Any O&A request over $2,500.00 shall be approved by the assigned Contracting Officer.

The GPM for this contract shall promptly review the O&A work request for technical acceptability and the reasonableness of the price; verify that the proposed work is required, appropriate, and is not covered under the basic contract line item(s); verify that funding is available for the O&A work request. The GPM shall inform and coordinate with other appropriate Government agencies on base as necessary, in a timely and professional manner.

Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the Contractor to provide the information required on the O&A work request, within the specified time frame, may be grounds for the Government to openly compete the O&A work. If the Government and the Contractor cannot agree upon a firm-fixed price for the O&A work request, the Government has the right to openly compete the O&A work.

QUALIFICATIONS: Unless otherwise identified herein, the contractor shall provide all management, labor, equipment, transportation, tools, materials and other items necessary to perform inspection of the above mentioned structural burn building as defined in this Statement of Work.

The Government reserves the right to restrict the employment, under the contract, of any Contractor employee or prospective Contractor employee the Government deems as a potential threat to the health, safety, security, general wellbeing, or operational mission of Edwards Air Force Base, California, and its population.

5. CONTRACTOR FURNISHED MATERIALS: The Contractor shall provide all necessary equipment, materials and supplies required for performing this contract.

6. BASE ACCESS AND SECURITY REQUIREMENTS: All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 412th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Government Program Manager (GPM) upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the GPM with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to EAFB to get their AFMC Form 496 signed.

Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the GPMfor signature.

The AFMC Form 496 will be reviewed/approved by the GPM, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order basis as required.

The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations.

Visitors/contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL- Enhanced driver’s licenses from MN & WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

7. WORK HOURS: The hours of work for services shall be from 7:30 A.M. to 4:30 P.M. Monday through Friday, excluding federal holidays. No work shall commence without prior coordination with the GPM 812th CES/CEFO, (661) 277-0480.

7.1 Recognized Federal Holidays: For a list of the recognized Federal Holidays, please go to the OPM.gov website at https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay/. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

8. SAFETY AND HEALTH STANDARDS: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements.

Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The Contractor shall record and report to the CO and GPM within one hour of occurrence all available facts relating to each instance of injury to Contractor or Government personnel or damage to Government property. In the event of an accident or mishap, the Contractor shall take prudent and reasonable action to establish control of the accident or mishap scene until relieved by the CO and GPM. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the investigation until such is complete. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health;

b. Identify the application of the safety and health plan to subcontractors;

c. Identify the roles and responsibilities of the following individuals:

i. Management;

ii. Supervisors;

iii. Employees;

iv. Safety Coordinator;

d. Identify applicable safety rules and regulations;

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f. Include a job site analysis to include hazards of tasks required to control measures;

g. Identify employee safety and health training requirements and the documentation process;

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i. Include employee hazard reporting procedures;

j. Identify individual(s) responsible for corrective action hazards;

k. Identify first aid/injury procedures;

l. Identify procedures for accident investigation and reporting;

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas

o. Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

9. SAFETY EQUIPMENT: The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment could include shoes or boots, eyewear, respirators, and gloves.

10. TRASH AND LITTER CONTROL: The contractor shall develop a strict trash and litter control program. The litter control program shall consist of supplying an adequate number of covered trash and litter receptacles in all appropriate locations. The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working in the designated area. The contractor shall clean up all materials and remove all trash upon completion of these inspections.

11. NO SMOKING POLICY: There is an Air Force policy of no smoking in any Government vehicle or building in accordance with AFI 40.102 (3 Jan 1994). In addition there is no smoking within 25 feet of an entrance.

12. ENVIRONMENTAL PROTECTION: The Contractor shall comply with all applicable Federal, State and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in performance of this SOW.

a. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

b. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

c. Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

d. Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

e. Audit. This contract may be subject to audit by any and all cognizant Government agencies.

The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

f. Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

g. Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

i. Green Procurement is mandated except when the Contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the Contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

ii. The Contractor shall make maximum use of products containing recovered materials that are EPA-designated items. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

APPENDIX A

OVER AND ABOVE WORK REQUEST FORM

Control Number Description of work to be performed:

Costs:

Labor: The total labor price shall include all labor costs to include General and Administrative costs and Profit.

Labor Number Price Total

Classification of Hours Per Hour Labor price

Total of Labor Costs $

Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any single item in excess of $2,500 the Contractor shall provide at least 3 competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $

Total of all work request costs $

Warranty period: Parts Labor

Schedule of Work: Start Complete Days and Hours Other Conditions: ____________________________________________________________________

Contractor CE COR Contracting Officer Signature & Date Signature & Date Signature & Date