SOW FA850124Q0044 300 Supervisor Cubicle.docx

Statement of Work AFLCMC/WNZ Systems Furniture Bld. 300, Bay D 19 Jul 2024

1.0 Description of Services

The contractor shall provide the minimum requirements for the acquisition of all parts, labor, materials and services needed to configure/reconfigure Herman Miller, Inc. (HMI) Ethospace Systems furniture to support the Support Equipment and Vehicles (SE&V) and Automatic Test Systems (ATS) Divisions at Robins AFB, GA. The requirement consists of purchasing office furniture, work surfaces, cubicle components, chairs, etc. The requirement also consists of constructing, installing and configuring/reconfiguring the office furniture for new workstations in three separate areas of Building 300, Bay D, West Wing (east and west sides of bay), to create additional supervisor offices.

1.1 General

The contractor shall provide integrated material that will only work with the existing furniture (Herman Miller, Ethospace System). Ethospace systems furniture is a complete furniture system that fully integrates with the current existing system installed in the space. The integration means the height, width and depth of each component will work together correctly when added to existing furniture. The Ethospace system is an extensive and unique product line including panels, filing and storage units, work surfaces, tables, monitor arms, lighting and electrical connections. The 3 ½ -inch-thick structural steel frame is much thicker than a typical panel frame. The thicker frame allows for tiles to be placed on each side. Cabling can run through the panel and the panel thickness offers superior noise reduction.

This project shall consist primarily of supply, delivery, assembly and installation of all furniture and furnishings outlined in this document as well as the removal of any old furniture and fixtures that are no longer required during construction.

1.2 Contractor Responsibility

The Contractor shall be responsible for all necessary items for a complete design and configuration based on the private offices as specified within the estimates provided to SE&V. They must provide all supervision, labor, transportation, materials, tools, incidentals, equipment, services, and quality assurance necessary. Generally, work will include procurement, coordinate delivery, load and unload new items, place/install items in designated rooms, assemble items as required, secure and store as designated and properly dispose of all associated packaging/crating materials, and disposal of furnishings and existing furniture.

1.3 Installation Planning

Furniture delivery and configuration/reconfiguration/installation shall occur as scheduled by the Government POC and shall be completed within 45 calendar days after award. The number of offices and other furnishings are required as listed in the PWS; however, the measurement is only an estimate. The Contractor shall be responsible for validating the actual site conditions. It is understood that the actual site parameters or certain customer requirements may deviate from standard layouts. Accurate measurements for furniture installation are the responsibility of the Contractor.

1.3.1 Area 1: Building 300 WW, Bay D, East Side, Door D405, Offices A and B

Design and install two supervisor offices within the designated space. For each office the contractor shall provide a flipper overhead 48” with task light, paper and file trays, a box file pedestal, a side seat, approx. Adequate work surfaces, and a door with locking handle. Contractor must use existing frames, connectors, and tiles to the fullest extent.

Drawing 1.0 - demonstrates existing space:

*Please note all measurements provided in this document are approximated*

1.3.2 Area 2: Building 300 WW, Bay D, West Side, Door D402, Office C

Redesign the office space to utilizing the existing components to the fullest. This workspace is currently two separate working level cubicles. The area shall be redesigned and reconfigured to a single supervisor cubicle, with higher wall height and a locking door.

Drawing 2.0 - demonstrates existing space:

1.3.3 Area 3: Building 300 WW, Bay D, East Side, Door D403, Offices D and E

Install (2) approx. 120 x 72 offices with compatible connectors to work with existing frame to Area 4.

Design and install two supervisor offices within the 28’8” x 10’3” open space. For each office the contractor shall provide a height adjustable table with power management, a fixed rectangle table, a four-leg chair w/unholstered seat and back, arms, Amplify, Midback, Mesh Back, Enhanced Synchro Cntrl chair (black), Lat File, W-Pull Freestanding 2 Drawer 30W, Under Shelf LED Task Light,48", one overhead cabinet, and a door with locking handle, Drawing 3.0 - demonstrates existing space: Arrow indicates where offices shall be.

1.3.4 Area 4: Building 300 WW, Bay D, East Side, Door D403, Office 22E

Redesign the office space to make the most of the components that are already there. The individual's back is to the door in the existing arrangement. The reconfiguration needs to give the employee a workstation facing the entrance with the monitors hidden from view. On the far side of the desk, there must be room for two fixed office chairs. Provide and install any additional required components.

Drawing 3.0 - demonstrates existing space: Arrow indicates office reference.

2.0 Installation

2.1 General Installation Requirements

2.1.1 The Furniture Contractor shall be an authorized dealer and shall use an authorized installer for the furniture manufacturer. The Furniture Contractor shall furnish all labor and materials necessary to perform the work.

2.1.2 The Furniture Contractor shall provide a single point of contact (Installation Foreman) that will be responsible for coordinating all phases of the systems furniture configuration. The name of this person and an alternate or alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. This individual shall always be on-site during installation should problems occur. Any delays or problems should be reported to the Contracting officer. Any changes shall require authorization and approval by the Contracting Officer.

2.1.3 The Furniture Contractor shall provide all equipment and manpower required for complete delivery, receipt, offloading and handling of all items to the site of installation.

2.1.4 All products shall be assembled and installed in strict accordance with the manufacturer’s installation procedures.

2.1.5 Follow-on support and service shall be provided after initial installation to address any punch list items. Punch list items relating to improper installation shall be addressed within five business days of notification. Punch list items relating to the product shall be addressed within ten business days of notification.

2.1.6 The vendor shall be responsible for providing all necessary items required for the initial operation of the entire system.

2.1.7 The Furniture Contractor shall be responsible for repairing any damage to the facility caused by the furniture Contractor or his agents within a reasonable but prompt time.

2.1.8 The Contractor shall ensure that the furniture is free of all dust and debris upon completion. Floors shall be vacuumed, and furniture surfaces shall be wiped down and free of dirt and smudges relating to installation.

2.1.9 Working hours are generally from 7:00 AM to 4:00 PM EDT, Monday through Friday, except for federal government holidays and work curtailment days. Other hours of work may be arranged with the approval of the Contracting Officer at no additional cost to the government.

2.1.10 The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall comply with Federal and Installation policies and procedures.

2.1.11 All Contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information to be coordinate days in advance).

2.1.12 The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

2.1.13 Vehicle registration, proof of insurance and a valid driver's license shall be presented to gain base access. Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.14 The Contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor. A minimum of two (2) weeks’ notice is needed to coordinate appropriate access and escorts.

2.1.15 The Contractor shall maintain continuity between the support operations at Robins AFB GA and all other assigned performance locations and the Contractor's corporate offices. The Contractor shall provide the necessary resources to manage and administer the contract. The Contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person at AFLCMC/WNZ (Building 300), during the same business day.

2.1.16 The Contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co- located on Robins AFB, GA and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.2 Design Services

2.2.1 The Contractor shall provide professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

2.2.2 The Contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

2.2.3 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are considered.

2.2.4 The Contractor is responsible for running electrical through cubicle walls that connect with building power and provide electrical and data conduit as well as connection receptacles to workspace equipment. Government will run data through provided conduit and terminate. The Contractor is responsible for providing finishing conduits to enclose any exposed electrical and data lines after Government approved electrician completes data runs and final connection of data and power as applicable. If power and/or data poles are required, the design shall ensure that poles do not protrude into main hallways.

2.2.5 Design layout should include any internal or external cubical power and data connection components.

2.2.6 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.7 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional Interior Designers.

2.2.8 The Contractor shall meet with the Government Acceptor and/or Government Project Manager to review the installation drawings prior to submission of a final price quote.

2.2.9 Designs of each location shall include a basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

2.2.10 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

2.2.11 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a Bill of Materials (BOM) detailing all new inventory, and copies of all plans including basic floor plan, movable wall, panel, and electrical layouts will be provided to the Government Acceptor 78th Civil Engineer Group (CEG/CENPL) for the project.

2.2.12 The Contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.3.13 Drawing changes requiring a new layout due to Contractor errors or omissions shall be the responsibility of the Contractor and the corrected drawing and BOM shall be delivered to the Government within three (3) calendar days of the request.

2.2.14 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.3 Delivery Services

2.3.1 The Contractor shall be responsible for transportation of all new products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

2.3.2 The Contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.3 The Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.3.4 The Contractor shall submit a schedule to the Government Project Manager within 10 business days after award that denotes the removal, delivery, and installation for each room. Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.3.5 The Contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any Contractor owned tools or equipment, and any on site storage being utilized.

2.4 Inspection/Acceptance Checklist

2.4.1 Prior to any inspection or acceptance by the Government, the Contractor shall validate that all product has been installed according to manufacturer guidelines and customer specifications. The Contractor shall be responsible for a successful closeout.

2.4.2 A post-installation walkthrough shall be coordinated with the Contractor's authorized representative and Government Acceptor.

2.4.3 All areas requiring correction shall be documented in a punch list by the Contractor and provided to the authorized Government representative upon completion of a joint walk through by the Contractor and authorized Government representative.

2.4.4 A final walk through will be performed with the Contractor and the Government Acceptor to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

2.4.5 Upon completion of all contract requirements, the Contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the Contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mill) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

3.0 Period of Performance

3.1 Design Phase: Completed no later than 15 calendar days after contract award.

3.2 Delivery Phase: Completed no later than 45 calendar days after contract award.

3.3 Removal and Installation Phase: Completed no later than 60 calendar days after contract award.

7.0 Warranty

The Contractor shall provide the manufacturer’s warranty information on all parts and labor. The warranty shall include all shipping costs associated with any warranty repair. An industry warranty of a minimum of 1-year warranty is required to include parts, labor, and any moving mechanisms.

Vendor shall provide warranty information and the selected Contractor contacts to the end user on product. The Contractor shall submit a copy of the manufacturer’s standard warranty to the Government Project Manager within 30 days of contract completion. After project has been completed, accepted, and signed off, a 1-year warranty period from date of installation completion is required.

8.0 Base/Installation Specifics

All commercial trucks must enter through Gate 7, the Commercial Vehicle Search Area) for inspection. At this time the driver may ask for directions. In accordance with Robins Air Force Base Instruction (RAFB) 31-101; base entry procedures must adhere to delivery vehicle process requirements mandates.

The Contractor shall submit a list of Contractor personnel requiring access to the Robins AFB to the PCO. Contractor personnel requiring repeated access to Robins AFB, but not requiring Local Area Network (LAN) access, shall obtain a Contractor identification card in accordance with RAFBI 31-101 and other applicable local policy. In accordance with RAFBI 31-101, paragraph 8.8.2.1.8, upon completion/termination of the contract/order or transfer/termination of the Contractor personnel, the CAC or Contractor identification card shall be returned to 78 SFS/SSP. Once at Gate 7, the drive must be able to show:

· A current Vehicle Registration

· A current Proof of Insurance

· A valid and current Driver’s License for the driver

· A valid and current Driver’s License or other State Identification for any passenger(s) in the vehicle

8.1 Gate Procedures:

8.1.1 Gate 7, the Commercial Vehicle Search Area is open 0600-1600, Monday through Friday. It is closed on Saturday and Sunday. In the event Gate 7 is closed, delivery vehicles are to report to Gate 3, the Watson Gate.

8.1.2 Once at Gate 7, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your destination.

8.1.3 Arrival at the appropriate gate after the designated allotted time will result in non- admittance to the installation.

8.1.4 This procedure will occur each time a commercial truck requests access to the base.

8.1.5 Current Bill of Lading (BOL) is required for the driver and the vehicle to access the base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

8.1.6 Personnel should have with them the following items when entering an installation:

· Current Registration for all vehicles

· Current Proof of Insurance for all vehicles

· Valid driver's license for each driver

· Valid driver's license or other state identification for each passenger

· Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, building 219 or is it Gate 3, Visitor Center

· The sponsor must state the guest's purpose and destination. It is the responsibility of the Contractor to validate this need with their government POC prior to their arrival to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

8.1.7 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, building 219 or is it Gate 3, no fewer than three (3) days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

8.1.8 Mission Essential Services: Contractors are not considered mission essential.

8.1.9 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

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