SOW Entering the Job market.pdf

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

ENTERING THE JOB MARKET, ADULT EDUCATION CLASS

Subject

The Federal Bureau of Prisons (BOP), Federal Prison Camp Duluth Minnesota, intends to award one firm-fixed price contract to a responsible entity for the provision of teaching job interview skills, resume writing, administering job surveys, and providing job exploration techniques. Services will be provided to the inmate population on-site at the Federal Prison Camp, Duluth, herein after referred to as FPC Duluth. The Government reserves the right to award without discussion. Therefore, each initial quote should contain the quoter’s best terms from a cost or price standpoint. The contract period will be in effect from the date of award through 12 months. General Information regarding the BOP is located at www.bop.gov.

Place of Performance

The service will be performed in the Education Department at FPC Duluth, 4464 Ralston Dr, Duluth MN, 55811.

Schedule

Contractor must be available to provide at least four (4), 2 hour teaching visits every other month for an estimated total of 24 teaching visits per contract year at FPC Duluth. Each 2 hour visit will be considered one (1) session. There will be an estimated 10 - 20 students per class. Classes will typically be scheduled between the hours of 7:30 a.m. and 4:00 p.m., excluding Federal Holidays.

The scheduled days and hours will be mutually agreed upon by the Federal Government and the contractor.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays must include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be able to leave and a make-up session will be rescheduled with education staff.

Supplies and Equipment

Due to security reasons, all supplies and equipment that the contractor may need, while at the institution, will be furnished by the institution. All records maintained by the contractor under this contract will remain the property of the institution.

Description of Responsibilities

The contractor shall provide instruction on positive job interviewing skills, job related self-questioning techniques, and administer job surveys and inventories. The contractor will also provide guided in-depth practice on how to prepare for a job interview, resume writing, and how to conduct one’s self positively in a job interview. The manner and method of performance are the sole responsibility and within the sole discretion of the Contractor, provided, the Contractor performs the services in accordance with standards and practices consistent with those in the community.

Inmate records are the sole property of the Federal Bureau of Prisons and are confidential. No education record shall be released by the Contractor to any person without prior approval from the Supervisor of Education (SOE) or designee and the FOIA/Privacy Act Branch of the Office of General Counsel in Central Office, Washington, DC. The Contractor shall maintain confidentiality of all the information handled in accordance with the Privacy Act of 1974 and policies stated above.

Education and Qualifications

He/she must be a graduate of an accredited university with a bachelor’s degree, and have experience in teaching career development skills, administering job surveys and inventories, and working with inmates.

The Government will make award to the responsive/responsible quoter, having acceptable past performance, submitting the lowest price technically acceptable quote.

Attire

The Contractor must wear appropriate and professional attire at all times. The Contractor is prohibited from wearing green or khaki clothing of any type as this is the color clothing the inmate population wear.

Inmate Management

The provision of services under this proposed contract will require frequent and unsupervised contact with inmates; however, the contractor will not be responsible for the supervision of inmates.

The contractor, as well as all employees of the contractor, agrees to adhere to all regulations prescribed by the institution in regards to the safety, custody, and conduct of inmates. The custody of federal inmates remains a primary responsibility of the designated facility. The provision of services under this contract will require frequent and unsupervised contact with inmates. The contract employee will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the contract employee’s scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The contract employee will report any infractions of rules and regulations by any inmate to the Contract Monitor (CM), or designee.

Institution Security

The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. Contract staff will sign the log, indicating the date of visit to the institution, time of arrival, and time of departure. The Contractor or its’ employees may, at any time, be removed from the institution at the discretion of the CEO. Additionally, contract staff will each be required to wear an ID badge, provided by the Government, at all times within the confines of the institution. The Contractor will maintain and furnish time and attendance reports as required by the Supervisory Chaplain. At the time of arrival and before entry into the institution, contractors may be required to submit their possessions for passage through an x-ray screening machine and may be required to clear a walk through metal detector."

The contractor, as well as all employees of the contractor, must undergo a security clearance process prior to being permitted to enter the institution. It is the responsibility of the contractor to make sure that those employees submit the required information and complete the necessary actions in a timely manner so as to complete their investigations as expeditiously as possible.

Additionally, it is the responsibility of the contractor to provide employees to fulfill this contract who are reasonably certain to be able to successfully complete the security scrutiny. The on-site service provider will be required to attend a one-time orientation program, consisting of approximately four

(4) sessions, prior to performing any services. The date and time for this orientation will be mutually agreed upon by both parties, and reimbursement for attendance will be at the per session rate. The Contractor’s service provider may, at any time, be removed from the institution at the discretion of the CEO for violations of institutional security policies or behavior that may jeopardize the safety and security of the institution.

The contractor must successfully pass background investigation to include:

(1) National Crime Information Center (NCIC) check;

(2) DOJ-99 (Name Check);

(3) FD-258 (Fingerprint Check);

(4) Law Enforcement Agency Checks;

(5) Vouchering of Employers over past five years;

(6) Resume/Personal Qualifications;

(7) OPM-329-A (Authority for Release of Information); and

(8) NACI check (if applicable.)

Restrictions on Contract Workers

The Contract employees shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition supplies, sign for or pickup supplies, formulate policy or procedures, or attend staff recalls or staff functions.

The contractor may attend team meetings, departmental meetings, or other meetings relating to the involvement of the services to be provided by terms of the contract. Some meetings will be required and accomplished on contract time.

Method of Performance

The services, although not directly supervised, shall be reviewed by institution staff to ensure contract compliance. The Contractors performance will be evaluated in accordance with FAR Part

42. Contract monitoring reports will be prepared by the contracting officer and maintained in the contract file. The Government reserves the right to suspend, limit or revoke the Contractor’s privileges at the facility due to violations of security procedures. When an observation indicates defective performance, the Contracting Officer may issue a Discrepancy Report to the Contractor.

The Contractor shall address any Discrepancy Report in writing to the Contracting Officer within ten calendar days of notification, indicating any corrective action taken to rectify the deficiency.

Point of Contact

The Contractor shall provide a Point of Contact (POC) who shall be responsible for the delivery of services under this contract. The POC shall have the full authority to act on behalf of the Contractor in all matters relating to the daily operation of the contracted services. The Contractor shall designate this individual in writing to the Contracting Officer prior to the start date of the contract. An alternate POC may be designated, however, the Contractor must identify those times when the alternate shall be the primary POC. The contractor will provide a monthly billing statement to the contract monitor that accurately reflects the days of each visit, the number of hours or sessions of each visit, the general content of the sessions, and the total dollar amount due for that months services."

Non-Personal Services/Common Law Employee Information

The contractor shall provide a monthly billing statement to the prison camp Accounting Department which accurately reflects days worked, number of sessions, and the total amount due for the previous month’s services.

Payment terms are as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

If the contractor is a self-employed individual, he/she must provide a means of electronic payment to include bank routing and account number.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

In order to ensure proper preparation of their bi-weekly payment voucher, all hours worked must be documented by the contractor, showing the hours worked during each visit. Documentation will be provided on a Α Log of Consultants Visit form with each entry being signed by the Contractor.