SOW_ Emergency Generator and Fire Pump PM 072920.docx

SCOPE OF WORK

PREVENTATIVE MAINTENANCE AND EMERGENCY SERVICES DIESEL FIRE PUMP AND EMERGENCY GENERATOR

THE JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

1. INTRODUCTION

The John F. Kennedy Center (JFKC) for the Performing Arts is a presidential memorial and the nation’s busiest arts facility, presenting more than 2,000 performances each year and attracting over three million visitors annually. The campus consists of the original 1971 Edward Durrell Stone designed building, the newly opened Steven Holl designed REACH Expansion buildings, and a roughly 750,000 sq. ft. underground parking garage. Situated on 17 acres of land overlooking the Potomac River in Washington, DC the Kennedy Center is open to the public 365 days per year.

The JFKC houses eight theaters of varying sizes which accommodate various scheduled and unscheduled events ranging from dinner parties of a few people up to events which host 10,000 or more people. The facility has three restaurants, administrative offices that accommodate approximately 600 staff members and extensively landscaped grounds.

The REACH expansion is a 65,000 square foot addition to the facility, which includes rehearsal and performance space as well as dedicated classroom space and other multipurpose rooms for the Kennedy Center’s extensive arts education programs.

Throughout this Statement of Work, “The Kennedy Center” encompasses both the main building and the REACH expansion.

2. SUMMARY OF WORK

This scope of work is for preventative maintenance and emergency services for the Kennedy Center’s diesel fire pump and emergency generator.

The existing diesel engines that serve both the Center’s fire pump and emergency generator require cyclic preventative maintenance (PM) in order to maintain proper functionality. The fire pump provides pressurized water to the Center’s extensive dry, wet, and pre-action type fire protection systems. The emergency generator provides emergency power to critical components throughout the Center such as computer rooms, elevators, security, safety, and emergency lighting when normal power is not available. On occasion, repair services may be required for either engines and prompt responses are of the utmost importance.

1. The Contractor shall perform one annual and three quarterly preventative maintenance services each year for the fire pump and emergency generator. Preventative maintenance shall be in accordance with manufacturer’s guidelines and industry standards.

2. The contractor shall perform preventative maintenance services during the Center’s business hours: Monday-Friday (6:00 AM-4:30 PM). The contractor shall provide a detailed inspection report following each visit documenting observations, tests, inspected items, repairs, replacements, recommendations, and any remedies.

a. The contractor shall provide with their proposal written details of what shall be performed during each of the three quarterly inspection and maintenance service visits. The contractor’s standard, pre-printed inspection forms are acceptable.

b. The contractor shall provide with their proposal written details of what shall be performed during the annual inspection and maintenance service visit. The contractor’s standard, pre-printed inspection forms are acceptable.

3. The Contractor shall furnish all supervision, labor, equipment, supplies, and materials and shall plan, schedule, and coordinate work in performing preventative maintenance services and needed repairs with the assigned Technical Points of Contact (TPOC).

5. ON-DEMAND SUPPLEMTAL SERVICES

The Kennedy Center may require additional services and response (On-Demand Services) for repairs outside the scheduled preventative maintenance for the fire pump and generator. These services can be scheduled repair services or emergency repair services.

1. Scheduled repair services:

To be done during normal business hours. Contractor shall specify what their normal business hours are. The contractor shall specify an hourly rate that will include the following:

Hourly labor rate (Non-Emergency) Fuel and travel charges

2. Emergency repair services: These services shall encompass after hours, weekends and holidays. The contractor shall provide a technician on-site within two hours of receiving a telephone or email request for service from the primary or alternate Technical Point of Contact (TPOC). The contractor is to specify what is considered after hours during the business week. The hourly rate shall include the following:

Hourly labor rate (Emergency) Fuel and travel charges

The contractor shall advise the TPOC immediately if repairs cannot be made in full prior to leaving the Kennedy Center. The contractor shall provide an estimated completion date for full repairs.

6. Reporting

a. The contractor shall provide a detailed inspection report for each piece of equipment within five (5) business days following each visit documenting observations, tests, inspected items, repairs, replacements, recommendations, and any remedies.

b. Contractor shall notify the TPOC upon completion of work, delays in work, defects or repairs of equipment found, and/or incomplete work.

c. Contractor shall notify the TPOC when the generator or fire pump will require being off-line for servicing. The TPOC will in turn, notify JFKC Security.

7. Safety Requirements

a. Contractor shall abide by all OSHA standards and responsibility for all health and safety requirements lie with the contractor.

b. Contractor shall remove all debris from work sites and properly dispose of such debris including oil, batteries, and other toxic chemicals.

8. Point of Contact

a. The Contractor shall provide name(s) for points of contact to the TPOC and Contracting Officer to include those responsible for scheduling work, telephone number, and email address.

9. Parking

a. Based on space availability, free parking is accessible in the JFKC service tunnel area.

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