SOW - EHRM Trng Admin Space Renovation - Final.pdf

AE Design SOW for EHRM Training & Admin Space Support – Biloxi

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ARCHITECT-ENGINEER SCOPE OF WORK

520-22-703, EHRM Training & Admin Space Support – Biloxi, MS

I. GENERAL

The Architect-Engineer (A/E) to provide services for preparation of design development documents, specifications, working drawings and cost estimates for EHRM Training & Admin Space Support – Biloxi, MS.

A. The design must, as a minimum, be in accordance with all current and applicable codes (NFPA, JC, OSHA, UBC, EPA) and Department of Veterans Affairs (VA) publications (Master Construction Specifications, Construction Standards, etc.).

VA DESIGN GUIDES AND ASSOCIATED SPECIFICATIONS:

A complete listing of all VA technical documents available for use can be found on the VA website at http://www.cfm.va.gov/TIL/catalog.asp. The following documents will be used as a guide for the completion of this design project. Significant deviations from these guides must be approved by the COR and justified in writing.

1. VA Design Alerts:

http://www.cfm.va.gov/cfm/til/alertDesign.asp

2. PG-18-3, Design and Construction Procedures:

http://www.cfm.va.gov/CFM/TIL/cPro.asp

3. PG-18-10, Design Manuals for Various Trades:

http://www.cfm.va.gov/cfm/til/dManual.asp

4. Fire Protection Design Manual:

www.cfm.va.gov/til/dmanual/dmfire.pdf

5. PG-18-1, VA Master Construction Specifications:

http://www.cfm.va.gov/til/spec.asp

6. PG-18-9, Space Planning Criteria:

http://www.cfm.va.gov/CFM/TIL/planning.asp

7. PG-18-4, Standard Details:

http://www.cfm.va.gov/CFM/TIL/sDetail.asp

8. CFM Cost Estimating https://www.cfm.va.gov/cost/

9. PG-18-12 Design Guides (graphical, by function) https://www.cfm.va.gov/cfm/til/dGuide.asp

10. PG-18-5 Equipment Guide List:

https://www.cfm.va.gov/CFM/TIL/equip.asp

11. H-7545 VA Cultural Resource Management Procedures https://www.cfm.va.gov/til/catalog.asp

12. PG-18-17 Environmental Compliance Manual https://www.cfm.va.gov/til/etc/NEPAGuid ance.pdf

13. PG-18-15 Minimum Requirements for A/E Submissions https://www.cfm.va.gov/til/aeDesSubReq.asp

14. PG-18-13 Barrier Free Design Guides https://www.cfm.va.gov/CFM/TIL/accessibility.asp

15. PG-18-14 Room Finishes, Door, and Hardware Schedules https://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/TIL/catalog.asp http://www.cfm.va.gov/TIL/catalog.asp http://www.cfm.va.gov/cfm/til/alertDesign.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/cfm/til/dManual.asp https://www.cfm.va.gov/til/dmanual/dmfire.pdf https://www.cfm.va.gov/til/dmanual/dmfire.pdf http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp https://www.cfm.va.gov/cost/ https://www.cfm.va.gov/cost/ https://www.cfm.va.gov/cfm/til/dGuide.asp https://www.cfm.va.gov/CFM/TIL/equip.asp https://www.cfm.va.gov/til/catalog.asp https://www.cfm.va.gov/til/etc/NEPAGuidance.pdf https://www.cfm.va.gov/til/etc/NEPAGuidance.pdf https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.cfm.va.gov/CFM/TIL/accessibility.asp https://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf

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The following references attachments should also be used to complete the design documents:

• VA Standards Alert 017 – Infrastructure Standards for Telecommunications Spaces and all standards, guides, and manuals incorporated by reference (https://www.cfm.va.gov/til/sAlert/sAlert017.pdf)

• SOW Attachment 01 - VHA Required Div 01 Spec Sections

• SOW Attachment 02 - VA OEHRM Site Infrastructure Requirements - 2.0

• SOW Attachment 03 - VHA Directive 1061

• SOW Attachment 04 - Sensitive Infrastructure Data Classification Memo

• SOW Attachment 05 - 01 32 16.01 EHRM Arch and Eng CPM Schedule Spec

• SOW Attachment 06 - PG 18-15 AE Submission Reqts Vol C

• SOW Attachment 07 - Seasonal Influenza with Vaccines

• SOW Attachment 08 - Training and Admin Support Planning Guide

• SOW Attachment 09 - Example Modular Layout 1

• SOW Attachment 10 - Example Modular Layout 2

• SOW Attachment 11 - Biloxi Campus Map

• SOW Attachment 12 - HEFP SEP (SOCAMES 6) Design Alerts 1-4

• SOW Attachment 13 - VHA Supplemental Contract Requirements for Ensuring Adeq

COVID-19 Safety Protocols for Fed Contractors rev2

• SOW Attachment 14 - OEHRM Infrastructure Readiness Playbook Version 2.0

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide

B. All document packages moving forward for construction procurement pass through legal and technical reviews. The A/E is responsible for revising bid documents to incorporate comments provided by those reviews.

C. In accordance with “Telecommunications and Special Telecommunications Systems Design Manual,” February 2016 (https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf), paragraph 1.2 (d), Telecommunications design must be performed and stamped by a BICSI Registered Communications Distribution Designer (RCDD) for all projects.

D. DESIGN COLLABORATION

The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP/SEP) staff, VISN 16 and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design.

HEPF/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

E. INTEPENDENT LIFE SAFETY REVIEW

The A/E shall incorporate any comments from the VA 3rd party life safety review.

II. PROJECT SCOPE:

EHRM Training & Admin Space Support – Biloxi, MS.

Estimated Construction Cost: FY 2023 - $700,000

The scope of work for this contract shall include but not limited to design services for Project 520-21-703, “EHRM Infrastructure Upgrades – Biloxi, MS for the Gulf Coast health Care System.

https://www.cfm.va.gov/til/sAlert/sAlert017.pdf https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf

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A/E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, studies and user interviews to prepare drawings, specifications and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to prepare a site and provide utilities to support modular trailer installation to provide Electronic Health Record modernization (EHRM) training and administrative support spaces.

The scope of this project shall include design services to prepare the site for placement of the modular trailers for EHRM training and administration support space at the proposed location shown in SOW Attachment 11 - Biloxi Campus Map. A/E shall include design services to provide and install power, external lighting, water, sewer, concrete work, earth work, and telecommunications, and other necessary utilities for 8 doublewide modular buildings to be installed in the open grassy space southwest of Building 51 and northeast of Building 52. Specific space requirements are defined in the attachments to this scope.

The project scope for this design does not include any work to install the modular buildings and ends where the utility services connect to the site. All utilities shall be designed to readily accessible for Cerner, the building installer, to connect to. There is a sewer line and manhole located in the proximity of the proposed site location. Tying into existing sewage lines is preferable, but there is an option that sewage services could be provided by VA OEHRM (usually through Cerner) to leased and service tanks if tying into existing lines is too much of a challenge.

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to pre-award contractors RFI’s, attendance at pre-bid, post-award and commissioning kickoff construction project conferences, review of construction material submittals and shop drawings, approximately two site visit trips per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, answering Request for Information (RFIs), preparing Issue to Changes (ITCs), cost estimates for modifications for credits and deducts, review of any construction project modifications for cost and technical acceptability, attendance in the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of construction award.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way compromises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of Biloxi Campus record drawings and EHRM infrastructure readiness assessment documents will be made available to the highest rated A/E firm; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations necessary throughout the design. SOW Attachment 11 - Biloxi Campus Map will give A/E firm the Biloxi campus and the proposed location of the site prep.

The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project.

A. CONSTRUCTION COST LIMITATION:

The following construction cost limitations shall pertain for the construction contract. Dollar

Page | 4 amounts listed are estimates of available funds and the bid package will be structured around funds available, or estimated to be available, at the time of construction contract negotiation. The A/E is required to design within funding limitations per FAR 36.609-1 and are limited to a 6 percent architect-engineer fee per FAR 36.609-1. The A/E Cost Estimate shall not exceed the projects estimated construction contract price for FY23 Construction: $700,000.

B. DESIGN INDEPENDENCE, FURNITURE AND EQUIPMENT:

Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design in the includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

C. DESIGN SERVICES:

1. The A/E shall prepare all working architectural and engineering plans. There will be three submissions and a final for working drawings, specifications, and cost estimates. Prior to starting the working drawings, concept drawings showing room and site orientation, functions and layout will be prepared. Once the site is approved for each service/function, the working drawing design shall begin.

2. The design plans for the HVAC, plumbing, and electrical drawings shall be at the same scale as the architectural drawings to facilitate checking.

3. A/E discussion with the medical center personnel concerning requirements will be arranged by the COR.

4. At each submission, all drawings shall be dated and appropriately labeled, "PRELIMINARY SUBMISSION," "FIRST WORKING DRAWINGS

SUBMISSION," etc., in large block letters above or next to the title block.

5. In each submission, the A/E shall incorporate the material specified in the prior submission, revised per the comments made by the VA at the prior review.

6. Provide computations and sizing calculations for electrical, mechanical, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations or input/output and description of program procedures.

7. Symbol identification of working drawings shall be as follows:

Cover Sheet (includes Index to Drawings Site Planning Drawings ........................................................... L1

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Sub-Surface Identification Drawings ....................................... B1 Architectural Drawings ............................................................ A1 Architectural Miscellaneous Drawings .................................... DE1 Structural Drawings ................................................................. S1 Sanitary Drawings ................................................................... W1 Plumbing Drawings ................................................................. Pl Heating, ventilating, Air Conditioning, and Refrigeration Drawings .................................................................................. H1 Steam Generation Drawings .................................................... G1 Outside Generation Drawings.................................................. Dl Electrical Drawings ................................................................. E1

• Building Number shall precede the classification identification (building No. 148 as example) 148-A1, 148-Pl, 148-El.

• Drawings shall be number in sequence within each classification, for example 148- Al, 148-A2, etc., referring to Building No. 148-first architectural sheet; Building No. 148-second architectural sheet, etc. Directly below the drawing number, the position within the series that each drawing occupies shall be shown, for example, Sheet 1 of 30 (Plumbing Sheets), Sheet 2 of 30 (Plumbing Sheets), etc.

• Drawings for each new project shall begin with number one. The drawings will be distinguished by their project titles and dates.

• When more than one classification of work, for example, architectural and electrical, is involved in a single drawing, the drawing number shall show the symbol for the major work classification, the indication that other work is shown on the same drawing shall be noted above the title block.

• When work including two or more buildings is described on a single drawing, the sheet shall bear the number of the building involving the work on the major magnitude, the indication that work on the other buildings is shown on the same drawing shall be noted above the title block.

• Drawings shall be prepared on a reproduction of VA Form 08-6231, Title Block. As- built documents shall be prepared using the VA current Auto Cad version compatible Computer Aided Design Software.

• Equipment capacities shall be listed on working drawings.

• All drawings shall be carefully delineated to distinguish between new, existing, and replacement items of work.

8. The A/E shall pay particular attention to the fact that during the working drawing development stage approved design development plans are not subject to change at the request of the hospital staff without proper justification and approval of the COR and/or Contracting Officer.

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9. The A/E shall design per VA construction standards, design manuals, etc. located at the following website: http://www.cfm.va.gov/TIL/. In addition, the A/E shall follow the “Instructions to A/E Firms”.

10. The development of design documents and drawings will be done in accordance with all VA criteria PG-18-15 Minimum AE Submission for NRM and Minor Construction (see Attachment 13) projects and including the VACO Physical Security Design Manual for Mission Critical facilities (See submission requirements below). If submission requirements described in this SOW require additional information above and beyond what is required by PG-18-15, Volume C, the A/E shall adhere to the submission requirements of the SOW.

11. Contract documents will have both English and metric units.

12. A/E shall provide the following quantities of review materials at review as indicated:

REVIEW DRAWINGS SPECIFICATIONS COST ESTIMATES

1st 2 sets and

1 half size

1 2

2nd 2 sets and 1 half size

1 2

3rd 2 sets and 1 half size

1 2

FINAL 2 sets and 1 half size

1 2

Also, provide PDFs of the drawings (individual drawing PDFs and combined drawing set PDF), specifications and cost estimates for each review. Provide a design narrative at each review (both paper copies and PDF). Individual PDF drawing file names shall be labeled so that the entire set is in order in the following arrangement following the symbol identification example above: 1 – 42 - L1 -Cover Sheet to 13 – 42 – E1 – Electrical Drawings.

13. The A/E shall provide metric equivalents to all measurements on construction drawings and specifications.

D. DESIGN DEVELOPMENT

1. FIRST CONSTRUCTION DOCUMENTS REVIEW (35% REVIEW):

i. Specifications:

i. Submit an index of all VA Master Construction Specification sections intended for use. Include a brief description of any A/E originated sections to be used.

ii. Submit a list of all the submittals that the Contractor will be required to provide.

Update for each of the following reviews.

iii. Master Specifications, Design Manuals, Design Guides, etc. may be downloaded at http://www.cfm.va.gov/TIL/.

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/TIL/

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ii. Architectural:

i. Submit as a minimum, a double line layout for each area. Include all plumbing fixtures and fixed equipment at a scale not less than 1/8" = 1'0". Submit 1/4" = 1'0" scale floor plans of special rooms such as the endoscopy suite, recovery room, etc., to show layout and identification of equipment. Include elevation views as necessary.

ii. Show schematic sections, as needed, to define the building and/or equipment concepts.

iii. Show roof and penthouse plans if required.

iv. Show legends which at a minimum reflect all items denoted on drawings at this submission.

iii. Fire Protection:

i. Submit floor plans showing initial assessment of required fire code features of new and remodeled areas.

ii. Show legends which at a minimum reflect all items denoted on drawings at this

iv. Fire Code Review:

i. Submit documentation that demonstrates an independent Fire Protection Engineer review was accomplished. Indicate any deficiencies found during the review, changes incorporated into the documents to correct the identified deficiencies.

v. Structural:

i. Show the selected structural system for new procedures, if required. Show beam depths, slab thickness, column sizes, and expansion joints.

ii. Submit supporting calculations.

iii. Show method used to resist lateral loads.

vi. Heating, Ventilating, and Air Conditioning:

i. Submit the basis for design, including design calculations, parameters and factors, which will be used in subsequent computations. Reference the source of all data.

Include methods to be used in sizing ducts and piping.

ii. Provide a written description of the air conditioning systems and refrigeration plants considered for the project with final economic and energy analyses to justify final system selections. Analyses shall consider the cost effect of systems on the entire project.

iii. Provide total cooling and heating loads for each affected area in the project.

iv. Provide flow diagrams for the chilled water system, hot water systems, steam systems, and typical air handling units, air distribution, and exhaust systems.

Chilled water diagram shall integrate primary and secondary flow as required.

v. Submit single line duct and piping layouts for typical floor plans. Show smoke and fire protection features of the HVAC system.

vi. Show equipment locations and layout. Indicate sizes and locations of main ducting and piping.

vii. Plumbing and Sanitary:

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i. Submit, as minimum, outline plan drawings showing sizes of main lines and points of connection to existing.

ii. Indicate any major equipment changes which may be necessary and sizing and utility requirements of replacement equipment.

iii. Show any modification to roof drains, storm drain connections as required for design.

viii. Electrical

ix. Submit, as minimum, floor plan showing new and existing panel locations and sizes.

Indicate point of connection to existing distribution centers.

ii. Submit a typical floor plan section indicating location and type of lighting fixture to be used in each space along with any special feature such as under-floor raceways, power outlets, exit lights, fire alarm, and signal system devices.

iii. Provide cut sheets of proposed lighting fixtures. Incorporate LED lighting as allowed for budget and lighting requirements.

iv. Asbestos: Submit initial assessment and report identifying approximate quantities and types of asbestos containing materials that will be encountered by the project.

i. RS Means Cost Estimates:

i. A/E shall submit a construction cost estimate simultaneously with the drawings for this project at each project submission.

ii. This estimate shall show the cost of construction which would be expected to be reflected by the Construction Contractor's bids, if the bids were submitted on the same date as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. Simply stated, this means that if a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable.

iii. The detailed estimate will contain unit cost, quantity, and total cost for both materials and labor. Each division (architectural, electrical, mechanical, etc.) will be broken down in the above manner. Also, provide a detailed letter on how the final cost estimate was derived. Such as, Sources used (RS-Means), Past Projects, Bidding Climate, SDVOSB Escalations, and Software Used.

iv. All costs shown shall include all labor insurance and taxes, sales taxes on material, and applicable upper and lower tier Contractor and Sub-Contractor markup.

v. Where labor is used in the cost estimate the A/E shall include welfare and pension fund costs in labor units as appropriate.

vi. Show a sub-total of Labor and Material for each sub-heading.

vii. Show sales tax as a percentage of material.

viii. With every submission provide a proposed schedule and project duration.

2. SECOND CONSTRUCTION DOCUMENTS REVIEW (75% REVIEW):

i. Specifications:

i. Submit bound and edited VA Master Specifications of each discipline for review.

Include any A/E originated sections to be used. Editing and marking up of Master Specifications shall easily identify modifications, deletions, and insertions.

ii. Submit an updated list of all the submittals that the contractor will be required to provide.

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ii. Architectural:

i. Submit near complete floor plans and half complete details, schedules, and large scale 2. plans. The architectural working drawings should be at least 75% complete.

ii. Show room titles and numbers, door sizes, types and swing on the 1/8" scale plans.

Dimension corridors and stairs. Indicate and identify fixed and portable equipment and plumbing fixtures.

iii. Draw exterior elevations at 1/8" scale unless the building is of such size that a complete facade cannot be shown on the standard size sheets, in which case draw the elevations at 1/16" scale. Show story heights, penetration, materials, penthouses, architectural screens, roof enclosures, skylights, and stacks on elevations as applicable. Show room finish symbols on the 1/8" scale floor plans only and key them to the room finish schedule in Section 09 06 00 of the specifications.

iv. Show general notes, door, hardware and window schedules. Include other schedule information.

v. Indicate all fire partitions, smoke partitions, and safety and protective elements (including lead linings and radio frequency shielding).

vi. Draw reflected ceiling plans of typical areas and special rooms, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc.

iii. Fire Protection:

i. Submit floor plans showing continued development of required fire code features of new and remodeled areas.

ii. Show legends which at a minimum reflect all items denoted on drawings at this

iv. Fire Code Review:

review was accomplished. Indicate any deficiencies found during the review, changes incorporated into the documents to correct the identified deficiencies.

v. Interior Design (Not Used)

vi. Structural:

i. Submit drawings to scale showing tentative sizes of columns, beams, and slabs if structural reinforcing is required. The structural drawings shall be complete enough to correlate with architectural and mechanical features. Submit calculations developed to date.

ii. Show sections and details so that construction features can be defined.

vii. Heating, Ventilating, and Air Conditioning:

i. Provide complete load and sizing calculations for all HVAC, including sound attenuation, energy conservation, and steam distribution systems and equipment.

Provide psychometric analysis of each air handling unit. If computerized methods are used, provide supplemental sketches and explanation of terms and abbreviations.

ii. Provide 1/8" scale floor plans showing the HVAC and steam distribution systems and equipment. Coordinate the design with other disciplines.

iii. Provide flow and control diagrams. Include on the diagrams, where applicable, air conditioning, refrigeration systems, steam, condensate, conditioned air systems, exhaust air systems, hot water, chilled water, and condenser water. Provide sequence of operations and controls for all HVAC systems and equipment. Diagrams shall be

Page | 10 complete with legend and description of operations.

ii. Provide complete design for fire and safety systems that are associated with the

HVAC systems. Show the fire and safety design on the HVAC Plans and control diagrams. Show smoke and fire partitions and related dampers.

iii. Provide complete equipment schedule drawings reflecting the sizing calculations of all major equipment, such as chillers, refrigeration elements, cooling towers, pumps, fans and air handling units. Submit calculations for fan pressures and pump heads.

iv. Provide 1/4" scale plans for all mechanical equipment rooms. Provide 1/4" scale sections through each floor in typical locations for any tight spots and mechanical equipment rooms. Show in the 1/4" scale drawings all equipment, piping, ductwork, and other interfacing elements. Provide adequate space for installation, access, and maintenance of equipment.

v. In the calculations provide a tabular recapitulation indicating the air balance between the supply and exhaust in the design computations showing the volume of air, room names and numbers. Show that individual areas, which normally constitute an integrally balanced system, such as surgery, administration, etc., are in balance and do not adversely affect the balance of the entire building. For air conditioning systems added to an existing building, show the air balance with respect to the existing exhaust and supply systems to provide a complete building study.

vi. For all existing buildings where modification of existing air, water (hot and chilled) or steam is required show riser diagrams with points of interface of existing and new work.

vii. Provide demolition drawings showing the extent of removal for existing systems and equipment.

viii. Provide separately identifiable drawings of 1/8” scale for asbestos abatement work.

ix. Show room names on HVAC plans so that compliance with criteria can be checked.

x. Submit any changes, which will affect the economic studies.

xi. On drawings show double line representation of all ducts, single line representation of piping systems 6" and smaller, and double line representation of piping systems 8"and larger for heating, air conditioning, and ventilating the building. Clearly indicate the sizes of ducts and piping. Locate fire and smoke dampers.

xii. Determine probable steam demand for heating, ventilating, and humidification.

xiii. Major details, elevations, sections, and legends on the drawings are to be completed.

Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade. Show typical sections for entire floor, where applicable.

xiv. This submittal shall have all the HVAC systems substantially completed.

viii. Plumbing:

ix. Show and Identify all plumbing fixtures and oxygen, medical compressed air, vacuum outlets on 1/8” = 1’0” scale floor plans. Plumbing plans should be complete, including sizing. Submit calculations. Provide schedules for fixtures, etc.

i. Electrical

i. Provide sheet for symbols.

ii. Submit finalized one-line and riser diagrams of electrical power distribution systems

Page | 11 and the emergency power systems. (Final equipment ratings may vary, but all equipment should be located, sized, and identified). Submit final load calculations and panel board sizes.

iii. All floor plans shall have room titles and area function shown on this review set of drawings. Location of all lighting fixtures, outlets for power, fire alarm devices, and signal outlets, and devices shall be shown. Layouts of specialty areas should be substantially laid out at this review.

iv. All electrical drawings shall show smoke partitions and fire alarms zones.

v. Submit lighting calculations, typical short-circuit and voltage drop calculations.

vi. Provide reflected ceiling plan showing lighting layout, location of all duct openings, and area smoke detectors.

vii. Show locations and 75% complete details of essential electrical system changes and upgrading.

j. Phasing:

i. Present proposed phasing plans for alteration projects if construction area will be vacated piecemeal, or certain rooms within the construction contract need to be in operation. Phasing information shall be complete and in written or chart form. To be incorporated within the proposed schedule and project duration submittals.

k. Asbestos: Submit plans showing locations of all asbestos containing material to be removed under project.

l. Cost Estimate:

i. This submission shall include everything required by the First Submission. It differs from the First Submission Working Drawings only in the level of detail required. For this submission, a complete quantity survey estimate is required. No lump sums will be permitted without explanation.

3. THIRD CONSTRUCTION DOCUMENT REVIEW SUBMISSION (95% REVIEW):

a. General:

i. Contract drawings and specifications and all related documents shall be completed, fully coordinated, bound, and ready for reproduction for bidding and construction purposes at this review.

ii. The A/E shall deliver the original working drawings to the Contracting Officer for signature after review and approval of the review material. The working drawings shall bear the seal of the Registered Architect and Professional Engineers responsible for the design.

iii. Prior to delivery of pdf drawings and specifications for issue for construction bids, the A/E shall make any changes to the working drawings, calculations, and specifications identified as necessary during the Third Review.

b. Calculations:

i. Assemble completed computations and engineering data including basis of design and systems narratives. Provide a separate volume for each discipline with an index, numbered pages, and bound with removable metal fastenings or other approved method.

ii. For mechanical systems, provide equipment selections, pipe sizing, duct sizing, recapitulations of the basic heat load calculations, sound attenuation for high pressure

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iii. For electrical systems provide short circuit, coordination voltage drop, load, and lighting calculation. Submit a diagram of the systems with appropriate equipment schedule including the length and size or each electrical primary and secondary feeder. The feeder lengths should not be noted on the contract drawings.

c. Specifications:

i. When the drawings and specifications are near completion, the A/E shall furnish the VA with a brief description of work for inclusion in the Invitation for Bids. The VA will prepare and type the Invitation for Bids and the Bid Form and will forward original copies to the A/E for reproduction and binding in the project specifications.

ii. Submit VA Master Specification Sections marked up to suit the project requirements and, also, any sections originated by the A/E. Editing and marking up of Master Specifications shall easily identify modifications, deletions, and insertions. Specifications shall be completely edited.

iii. Submit an updated list of all the submittals that the Contractor will be required to provide.

d. Architectural:

i. Submit completed plans, elevations, details, and schedules.

e. Fire Protection:

i. Submit completed plans, details and schedules showing all required fire code features of new and remodeled areas.

f. Fire Code Review:

review was accomplished. Indicate any deficiencies found during the review, changes incorporated into the documents to correct the identified deficiencies.

g. Color Design:

i. VA interior designer will work with A/E to coordinate color design.

h. Structural:

i. Include all structural plans, elevations, sections, details, schedules, boring logs, and general notes necessary to complete the drawings.

ii. Submit completed computations.

i. Heating, Ventilating and Air conditioning:

i. The drawings and calculations shall be complete.

ii. Duct sizing and pipe sizing computations shall be complete with system layout and tabulated data.

iii. Show complete equipment schedules.

iv. Show complete control diagrams.

v. Details, elevations, sections, and legends on the drawing are to be completed. Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade.

vi. Submit any change which will affect the economic studies.

j. Plumbing:

i. All drawings, details, schedules, etc. shall be complete

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k. Electrical:

i. Submit all drawings including complete legend symbol list, details, and schedules.

ii. Indicate all circuiting of all systems on the drawings.

iii. Show complete sections or details of locations where possible conflict with other trades exists.

iv. On the electrical one-line and risers show the final sizes, ratings, feeders, and identification of the electrical equipment. Submit complete short-circuit calculation for all new devices installed. Indicate the short-circuit currents available on the one- line and riser diagram.

l. Asbestos: Submit complete asbestos abatement plan. This is to include removal and reinsulating drawings, phasing schedule, and specifications consistent with VA, federal, state and local requirements. Any changes in design (mechanical, electrical, plumbing, etc.) throughout the submittal process will be reflected in the asbestos abatement plan.

m. Phasing:

i. Incorporate any changes to the phasing plan. Clear and concise notes to duration between phases, what areas are included during each phase, etc. shall be completed.

n. Cost Estimate:

i. The submission requirements shall be the same as required under the Second

Submission. It differs only in the level of detail required. Cost factors for “bidding climate” and “SDVOSB escalation” are allowed in order to provide the best estimate of the costs for the project.

4. FINAL CONSTRUCTION DOCUMENT SUBMISSION (100%):

a. Following approval of the final (95%) review material and as stated in the DESIGN SERVICES, the A/E will provide an electronic version of all documents to be used for the electronic bid process. The A/E will furnish the Government with 1 set of the approved contract, drawings, specifications and final cost estimate. Also, provide a detailed letter on how the final cost estimate was derived. Such as, Sources used (RS- Means), Past Projects, Bidding Climate, SDVOSB Escalations, and Software Used.

E. CONSTRUCTION SOLICITATION SUPPORT (Optional Line Item):

1. Work will be designed and packaged for bidding as one construction package for issue corresponding to availability of funding for FY 23. A/E shall provide support during the bidding phase for construction, including, but not limited to, attend and record minutes for all meetings related to the construction bidding progress, including design review, pre-bid conference, and other meetings as determined by the Contracting Officer Representative (COR). A/E shall also respond to Requests for Information (RFIs) during the solicitation process.

F. OPTIONAL LINE ITEM: CONSTRUCTION ADMINSTRATION SERVICE The following items are to be taken into consideration and the VA request a proposal for these services for Construction Administration and Closeout

1. Attend and record minutes for all meetings related to the construction contract, including design review, periodic construction progress meetings and other meetings as determined by the Contracting Officer Representative (COR). Attendance shall be either on station or by conference call. A/E to recommend construction duration, and construction meetings would be

Page | 14 weekly during this time period. Minutes shall be distributed to all attendees for review by the end of the next business day following the meeting. Meeting minutes will be posted within (2) business days of the meeting.

2. Provide for ongoing construction project visual documentation to demonstrate construction compliance with specifications and drawings.

3. Review Requests for Information (RFI) and other submittals (i.e. construction materials, shop drawings, etc.). Respond to contractor requests for information (RFI) and issue instructions to contractor (ITC) for review and issuance by the VA within the days prescribed below:

a. Critical – 3 calendar days (Cost and Schedule delays)

b. Urgent – 6 calendar days (Schedule Delays)

c. Normal – 10 calendar days

4. Modification requests (ITC’s) shall be reviewed within seven (7) calendar days of submittal to the A/E. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

5. Following project completion, review the contractor’s Record Drawings and provide official project record drawings to the government. The record drawings should be provided in PDF and DWG format. DWG files should be suitable for insertion into the VA’s master CAD file.

Individual PDF and CAD drawing file names shall be labeled so that they are in order in the following arrangement following the symbol identification example above: 1-42-L1-Cover Sheet to 13-42-E1-Electrical Drawings

G. ADDITONAL PROJECT SCOPE INFORMATION: (Any Misc. Project Information)

1. Existing campus plans on AutoCAD and/or PDF files will be provided by the VA for use in completing the design. A/E shall investigate and verify the accuracy of these drawings where impacting on the design in a manner that has a direct bearing on both the design and the cost of construction. In addition, other existing project designs on AutoCAD will be provided where available and directly applicable to the design work.

2. Review Meetings:

a. Pre-Construction Meeting to be held on site and will be scheduled before award.

b. One review session each for design development at 35%, 75%, and 95% on site.

c. One review session for schematic design at 100% at the VA Facility.

H. SUBMISSION, REVIEW AND COMPLETION SCHEDULE: The A/E shall provide a proposed schedule based on the example Schedule Template below. The final schedule dates will be approved after negotiation with the VA. Review meetings to be scheduled no less than 21 calendar days after SD, DD and CD submittals have been delivered to VA Biloxi and Contracting. A/E to provide 100% Construction Documents 180 calendar days after receipt of award.

Dates for Deliverables – To Be Negotiated Upon Receipt

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QA/QC Submittal 21 calendar days after receipt of Notice of Award QA/QC and BD 10% Submittal Review Meeting 12 calendar days after VA receipt of QA/QC Submittal

SD (35%) Submittal 21 calendar days after VA acceptance of conceptual design SD (35%) Review Meeting (Allow 14 Calendar Days for VA to Review) 14 calendar days after VA receipt of SD submittal

DD2 (75%) Submittal 35 calendar days after VA acceptance of SD submittal DD2 (75%) Review Meeting (Allow 14 Calendar Days for VA to Review) 14 calendar days after VA receipt of DD2 Submittal

CD (95%) Submittal 21 calendar days after VA acceptance of DD2 Submittal CD (95%) Review Meeting (Allow 14 Calendar Days for VA to Review) 14 calendar days after VA receipt of CD Submittal

Final Bid Documents Submittal 14 calendar days after VA acceptance of CD Submittal Final Bid Documents Acceptance Meeting 14 calendar days after VA receipt of Bid Submittal Total Part One Services/Design Phase Schedule 180 calendar days to produce Construction Documents

I. POST CONSTRUCTION PERIOD SERVICES:

Deliver record drawings to VA Biloxi and Contracting Office within 90 days of project completion. The A/E shall furnish one set of drawings on CD (Thumb Drives are not accepted) containing the AutoCAD and PDF (individual drawing PDFs and combined drawing set PDF) files. Individual PDF drawing files names shall be labeled so that they are in order in the following arrangement following the symbol identification example above: 1-42-L1-Cover Sheet to 13-42-E1-Electrical Drawings