SOW - Dry Ice2.docx

STATEMENT OF WORK

Dry Ice

National Institute of Standards and Technology Gaithersburg, Maryland Version 10/23/2020

BACKGROUND:

The National Institute of Standards and Technology’s (NIST) Facilities Services Division (FSD) operates a storeroom on its Gaithersburg, MD campus. The Storeroom provides a convenient, just-in-time supply of frequently used items for the NIST Community. The items are categorized by commodities and one of those items is Dry Ice. The NIST Storeroom requires a supplier of Dry Ice, who can deliver it in pellet form in 50-pound boxes twice weekly and on the rare occasion as needed.

OBJECTIVES:

This Contract will be utilized for Dry Ice purchases for the National Institute of Standards and Technology (NIST) Gaithersburg, MD campus. The period of performance is one year from the date of award with four (4) twelve-month ordering periods. The Governments maximum authority for all orders issued under the awarded contract shall not exceed $160,000.00 The Government is obligated only to the extent of authorized purchases made under the contract.

DELIVERY TICKETS:

All shipments under this contract shall be accompanied by delivery tickets that shall contain the following minimum information:

(i) Name of supplier.

(ii) Contract number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

Pricing:

The Contractor hereby warrants that the prices to NIST shall be as low as or lower than those charged to the Contractor’s most favored customer, in addition to any discounts for prompt payment. The Contractor shall furnish the Contracting Office a price list proposed; to furnish under this contract. No price changes may be made unless approved by the Contracting Officer. The Contractor can offer, and the Government can request, further price reductions in accordance with commercial practices, market forces, and volume buying at the time of placing Orders. The Contractor can voluntarily reduce prices at any time by providing a new price list to the Contracting Officer for approval.

Scope:

The contractor agrees to provide Solid Carbon Dioxide (Dry Ice) in pellet form in 50-pound boxes on individual call by the Contracting Officer (CO) and his/her authorized callers during the terms of this agreement. NIST will order dry ice two times per week, with delivery occurring two times per week. The schedule shall be Wednesday and Friday for orders placed for Thursday and Monday deliveries, respectively. Orders will be placed by phone or e-mail, by authorized NIST Storeroom or Acquisition Management personnel, not later than 1:00 PM Eastern Time. Deliveries must be completed not earlier than 7:00 AM and not later than 9:00 AM Eastern Time. NIST prefers that deliveries be completed between 7:30 AM and 9:00 AM Eastern Time unless the Contractor is otherwise advised by the COR or Authorized Storeroom Personnel. In the event NIST is scheduled for closure for any reason on order or delivery days, the following schedule shall apply. Scheduled closures include Federal holidays. If the closed date falls on an order date, then the order will be placed on the first business day prior to the normal order date. If the closed date falls on a delivery date, then the delivery will be scheduled for the first business day following the normal delivery date. In the event NIST is closed due to a national emergency, inclement weather or for any other unscheduled closure on order or delivery days, ordering or delivery shall occur on the following business day. The Contractor must call the NIST status line at 301-975-8000 to determine whether NIST is open for deliveries. This status line can be expected to be updated starting at 6:00 AM on any given regular business day.

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