SOW Dry Cleaning Contract.pdf

STATEMENT OF WORK

FOR

UNITED STATES AIR FORCE (USAF) BAND

DRY CLEANING SERVICES

1.0 SCOPE OF WORK.

The vendor shall provide professional laundry and dry-cleaning services to the USAF Band. The services will include, but are not limited to:

a. Dry cleaning: dry clean and press all items placed in designated containers. Items will include, but are not limited to shirts, trousers, skirts, coats, tunics.

b. Pick up items no less than once per week from Hangar 2 (USAF Band), Joint Base Anacostia-Bolling (JBAB), Washington SC.

c. Return cleaned items to Hangar 2 (USAF Band), Joint Base Anacostia-Bolling (JBAB), Washington SC within 7 calendar days of pick up.

d. All laundry and dry-cleaning services will be done at vendor’s place of business.

1.1 Performance Requirements

The contractor shall have the capability to ensure the following:

a. All uniforms and costumes shall be returned on hangers and covered in protective plastic.

b. All returned items must be pressed according to government specifications. The uniforms and costumes delivered by the vendor shall be ready for use in public performances, as well as public and private military ceremonies.

c. Satisfaction Guarantee: In the event that USAF Band is not satisfied with the cleanliness of the garment(s) or the service provided, the vendor shall provide the same service(s) again at no charge.

d. Damaged Garment(s): In the event that any piece of garment is damaged, the vendor shall provide a credit on the invoice in the amount of the current value of the item.

WEEKLY GARMENT LIST

The ESTIMATED number of garments to be cleaned weekly is as follows:

8 Jackets 4 White Shirts 6 Blue Shirts 2 Skirts 10 Trousers

1.2 Hours of Operation

a. The vendor shall pick up and drop off garments weekly from the hours of 0530-1630.

b. The vendor is not required to provide service on the following holidays, except for emergencies:

New Year’s Day Martin Luther King Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

2.0 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

3.0 “The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Automatic Sata Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (S304) and Internet (S322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

Wage Determination No. 2015-4281 Revision No. 8 dated 01/10/2018 is incorporated into this contract.

4.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPS)-12 requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (STM) 08-006 – “SoS Implementation of Homeland Security Presidential Directive – 12 (HSPS-12)” dated November 26, 2008 (or its subsequent SoS instruction) directs implementation of HSPS-12. This clause is in accordance with HSPS-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a SoN or SoS computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance. Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (SoS CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPS-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a SoS CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a SoS CAC and interim access to a SoN or SoS unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead the processing of their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTORS SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractors Security Representative. Within three workdays after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractors Security Representative. The Contractors Security Representative shall be the primary point of contact on any security matter. The Contractors Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the

United States (as required by The Deputy Secretary of Defense STM 08-006 or its subsequent SoS instruction) and Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FS-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.