SOW_Driver_Rehab_Van.docx

drivStatement of Work Driver Rehab Vehicle, Spinal Cord Injury (SCI) Eastern Colorado Health Care System Denver, CO 03/28/2024

1. PURPOSE

1.1. The overall purpose is to deliver, bring into service, and provide staff training for a Driving Rehabilitation Van to the Rocky Mountain Regional Veterans Affairs Medical Center’s Spinal Cord Injury Unit located at 1700 N. Wheeling Street, Aurora, CO 80045.

2. SCOPE

2.1. The Contractor shall deliver all items listed in section 2.5.

2.2. All items must meet all salient characteristics defined in section 2.5.

2.3. The Contractor shall provide onsite training for staff per section 5.

2.4. The Contractor shall furnish all personnel, supplies, and equipment required for delivery.

2.5 SALIENT CHARACTERISTICS

Rehabilitation Program needs a van that can be converted for bariatric wheelchair accessibility and adaptive driving controls. A minivan with a 14” lowered floor is necessary in order to accommodate patients of varying heights while seated in their wheelchairs. A minivan with less internal space will accommodate shorter individuals but not taller individuals. The Toyota van with VMI in-floor ramp conversion offers the most wheelchair turning radius comparable to other conversions. Varying styles of driving equipment are also necessary to meet the needs of patients with varying levels of disability. Standard hand controls will meet the needs of most paraplegics, as well as a 6-way seat to aid with patient transfers from their wheelchairs to the driver’s seat (crash-tested), and a removable driver seat to allow patients to drive from their wheelchair.

Steering devices vary in design to accommodate varying degrees of strength and coordination. They include a standard knob for someone with normal grip function, a pin grip for mild grip weakness, a “V” grip for moderately limited grip strength, a tri-pin for zero grip function, and a clam shell for zero grip but limited forearm supination.

Various mirrors are necessary for strategic placement in the vehicle for those patients with limited neck and torso range of motion, to allow sight around the vehicle.

A gated shifter allows operation of a standard shifter for a patient with limited grip strength. Adapted turn signal levers allow right hand operation of the standard turn signal or easier operation with the left hand, positioning it closer to the hand control.

Patients will need to be secured in their wheelchairs, their wheelchairs need to be secured to the vehicle floor, and a receptacle must be available for the vehicle seatbelt. Appropriate equipment for these purposes: seat belt extension, rigid riser seat belt receptacle, wheelchair securement system, and three different sizes of torso positioning belts. Striker plates cover the standard vehicle seat securement slots with a flat cover so that a wheelchair can be secured in that area.

Vehicle Specifications/Salient Characteristics for Conversion:

· 2017 & Up Chrysler Pacifica or equal

· Power Door

· Power Foldout Ramp

· Power Kneeling System

· Remote Entry

· Step & Roll Driver/Passenger Front Seats - Rubber Flooring

Accessories/Configuration Options:

· Automotive Hand Controls, FL QD Custom Eval Hand Control Package Left Side

· Tarsus Instructor pedals, Electronic Gas and Mechanical Cable Brake for use with an existing Hand Control

· 2017 or newer Automotive Bracket

· Air Bag Disconnect - UNIVERSAL SHUNT, 2 OHM

· Brake Extension Assembly

· Interconnect Harness Assembly

· Transfer Base, 6 Way Transfer Seat for a UNIVERSAL FLOOR C62 6-WAY DRIVER 180 DEGREE TRANSFER SEAT BASE FOR MAY 9, 2022, AND NEWER WITH SWITCH BOX AND PENDANT, BA701 Extension Harness Included

· Push/Pull Hand Controls, Compact 17.5" Handle Height, Righthand, Lowered Floor

2.6 DELIVERY

2.6.1. DELIVERY

2.6.1.1. Delivery Timeframe: 9/23/2024

2.6.1.2. Delivery Location: Contractor shall deliver all equipment to the Rocky Mountain Regional Veterans Affairs Medical Center (RMRVAMC), 1700 N. Wheeling Street, Aurora, CO 80045.

2.6.1.3. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer’s name marked thereon. Deliveries shall be marked with the PO, contract number, and On-Site POCs detailed in 2.6.1.5.

2.6.1.4. Delivery will be coordinated through the On-Site Point of Contact. On Site POCs for delivery are:

· Lance Wherry, (W) 720-857-5508; Lance.Wherry@va.gov

· Dr. Patrick Sheets (W) 720-723-3131; Patrick.Sheets@va.gov

2.7. SITE CONDITIONS

2.7.1. There shall be no smoking, eating, or drinking inside the delivery area at any time.

2.7.2. Delivery personnel must comply with all posted site safety requirements, to include the wearing of PPE if required.

3. INSPECTION AND ACCEPTANCE

3.1. The Contractor shall conduct a joint inspection with the On-Site Point of Contact upon completion of delivery and prior to acceptance of the vehicles. The inspection will include demonstration of all systems to ensure functionality and operation.

3.2. The Contractor will deliver vehicles that are new, and not previously owned or operated and will have less than 100 total miles of use.

3.3. In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of delivery.

3.4. The Contractor shall conduct a joint inspection with the On-Site Point of Contact after addressing all deficiencies.

3.5. All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance of the item.

3.6. Disputes shall be resolved by the Contracting Officer.

4. Operation and Maintenance Manuals

4.1. Binders - Quantity (2) each for items identified in section 2.5.

4.2. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On Site Point of Contact upon completion of delivery.

5. OPERATOR TRAINING

5.1. Contractor shall provide all training materials at time of delivery.

5.2. Contractor shall provide 8 hours of onsite training/familiarization training for two (2) VA personnel on the Driver Rehab System.

5.3. Contractor shall provide 8 hours of onsite support and assistance at the time of delivery to familiarize staff with the installed system and overall operation of the vehicles.

6. SECURITY REQUIREMENTS

6.1. Security background checks are not required.

6.2 The C&A requirements do not apply, and a Security Accreditation Package is not required.

7. WARRANTY

7.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

7.2. The contractor shall respond to all warranty covered items within 24 hours, Monday – Friday.

8. Support/Repair Work

8.1. The contractor must have the ability to respond to service requests/calls within 24 hours, Monday – Friday to ensure minimal impact to patient services.

8.2. The contractor must be an authorized distributor and certified to repair the various control systems installed.