SOW Drainage pipe install DBNRRC FY25.docx

Statement of Work USDA, Agricultural Research Service

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Drainage pipe installation

Dale Bumper National Rice Research Center

(DBNRRC)

2890 Highway 130 E Stuttgart, AR 72160

Prepared by Robert Ideker March 31, 2025

Version 2.8, Page -

Scope Statement This is for a storm water drainage pipe installation at the Dale Bumpers National Rice Research Center (DBNRRC) 2890 AR – 130 East, Stuttgart Arkansas 72160. This project will consist of installing approximately 300 feet of 12” plastic drainage pipe on grade to connect to an existing 12” pipe to drain storm water. The area where the pipe is buried will have to be on grade to drain surface water from the area.

Summary of services:

Contractor will be responsible for all parts, equipment and labor to install the drainage pipe.

The contractor shall include all services and field labor, equipment and software to make program adjustments, necessary to preform the service contract and personal protective equipment necessary to perform the work.

Applicable Codes and Standards apply and are not limited to the following:

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Project Objectives The project consists of the following elements:

1. Locate existing drainage pipe to connect new pipe to.

2. Bury drainage approximately 300’ pipe on grade to drain water to ditch.

3. The area where the pipe is buried will have to on grade to drain surface water from the area.

4. The area where the pipe is buried will have a slight grade to drain surface water but will be able to be mowed during dry seasons.

5. Pour a concrete structure at the end of the buried pipe to prevent erosion.

6. Cover and plant the area in grass after completion.

Site Visit Contractors are encouraged to visit the site (date and time to be determined at a later date) and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where Contract Documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Base Bid Contractor shall perform the work as specified in the Statement of Work.

All proposals shall be in unlocked MS Word format or detailed unlocked MS Excel format with formulas working.

Contractor Responsibilities The project has a base bid to be performed per the following specifications:

1. Contractor will verify all dimensions and existing site conditions prior to beginning work.

2. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4. Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility and its workers.

6. Contractor will provide daily reports of work performed to the COR.

7. Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

8. Contractor must have a superintendent on the jobsite when crews are performing the installation work.

9. Contactor will provide their own restroom facility.

10. Contractor to include commissioning of the new system, and controls tie-in to the existing building automation system (BAS).

Material / Submittals:

The material for the entire work shall include but are not limited to those detailed above necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material used on this project shall be submitted to the EPM, Site RL, and Contracting Specialist as noted in this document. Electronic submittals are acceptable.

Installation Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Photos:

Project Contacts Contracting Officer Lynn Hults Email: lynn.hults@usda.gov 912-464-9723 image2.jpeg image3.jpeg image4.jpeg image5.jpeg image6.jpeg image1.jpg