SOW-Draft RFI 36C26226Q0540 Guldmann OR EQUAL Patient Transfer Equipment.pdf

STATEMENT OF WORK

1. General Information

1.1. Title of Project: Hospital-Wide Ceiling Lifts for VA San Diego Healthcare System

1.2. Background: Ceiling lifts have been installed in many places throughout the VA San Diego Healthcare System. The BHM Medical Voyager, Arjo Maxi Sky, Liko Likorall ceiling lifts installed in the facility have reached end of life. Many of the ceiling lifts that are currently still being used were installed in 2003 and 2006 which are now unsupported by the manufacturer. Most of these ceiling lifts do not have continuous-charge room covering rail systems and as a new requirement, will now require these rails, in accordance with requirements from VA Healthcare Technology Management (HTM) and VHA Directive 1611. Patients may arrive at any of these locations on a sling or be sent on to another location on a sling which require the ceiling lift systems being installed to be compatible with the current slings being used in these locations to avoid misuse of unfamiliar equipment. Compatibility of the ceiling lift system with assorted brands of slings is important because patients may also arrive wearing slings from home or may need to use specialized slings as part of their treatment from Barton/Humancare, Arjo, Hillrom/Liko, Guldmann, Wy’East, Inspire Outcomes, and/or Alpha Modalities to lift/ambulate patients and send them to other departments.

1.3. Type of Contract: Firm-Fixed Price

2. Contract Award Meeting

2.1. The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting, or has advised the contractor that a kick-off meeting is waived.

3. General Requirements

3.1. Contractor will provide training on equipment use for all new types of equipment included in this contract scheduled after installation and before use, in coordination with COR.

4. Specific Mandatory Tasks and Associated Deliverables

4.1. Location of Ceiling Lift Installations: VA San Diego Healthcare System, Jennifer Moreno VA Medical Center (3350 La Jolla Village Drive, San Diego, CA 92161). Rooms are listed in the architect drawing attached as detailed in construction project 664-CSI-203.

4.2. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW.

5. Salient Characteristics

Ceiling Lift Performance Requirements

5.1. Must be in compliance with ISO 10535 (Hoists for the transfer of disabled persons – Requirements and test methods).

5.2. The entire lift unit (not only the transformer) must be UL (Underwriters Laboratory) certified to meet requirements for user safety.

5.3. Must be a lift system that has the capability of lifting at least 700 lbs of weight using a single motor.

5.4. Must have a hand control that is wired, with LED screen capable of displaying patient weight as well as the lift usage information.

5.5. Must have a class III scale that is internal; with patient weight displayed on a screen located on the hand control. The hoist must not have an external scale attachment.

5.6. Must have a minimum three-year warranty on lift units (including lifting straps and batteries) and washable slings (if purchased).

5.7. Must have a wireless interface that connects to the existing Wi-Fi network infrastructure.

5.8. Must have a usage analytics and maintenance analytics software that has the capability to be monitored remotely via web access, without the need for a physical connection cable.

5.9. Must be a lift that can charge anywhere on the track via continuous AC charging.

5.10. Must have the capability to automatically provide hands free, dynamic body weight support and fall protection in real time during rehab or mobility sessions; clinical staff must be able to enter a specified “offload” weight directly into the hand control, after which the lift must continually offload the specified weight as patient moves and their center of gravity changes, without the need for staff to continue operating the hand control. Offload weight must be adjustable during a single session so that a patient can progress during that session.

5.11. Must have track rails capable of accommodating stationary lock for lift unit and/or stationary lock for traverse rail with user capability via hand control to separately position and lock the motor and/or the traverse rail in designated location(s) when indicated for patient care activity.

5.12. Must have emergency power loss mechanical lowering of hoist can be performed by nursing staff without adjunctive equipment or tools.

5.13. Must be provided by one manufacturer; multiple manufacturers for different areas or units will not be considered.

5.14. Provide ceiling lift weight capacities and scales as specified, with 2-point hanger bars that are quickly removable without tools.

5.15. Ceiling lifts that are specified as requiring scales must include a scale holding the capacity of the lift, operable in pounds or kilograms, with the weight visible on the hand control, which is attached to the lift in a way that prevents loss, and no decrease in working height.

5.16. Free-standing rail systems must be adjustable to a height of up to 9 feet.

5.17. Lifts must be intended to lift patients at least 21 times per full charge at the capacity of the lift.

5.18. Lifts must charge anywhere on the rail system and must not require return to a charging station.

5.19. Hanger bars must not include pieces that can break off easily, such as rubber flaps.

5.20. Provide ceiling lift rails that can charge the lift anywhere in the room.

5.21. Provide ceiling lifts that can lift at speeds up to 6 cm/second and have speed adjusted if necessary.

5.22. Ceiling lifts must be compatible and warranted for use with a full range of loop style

Barton/Humancare, Arjo, Hillrom/Liko, Guldmann, Wy’East, Inspire Outcomes, and/or Alpha Modalities.

5.23. Ceiling lifts must be able to lower patients easily in an emergency without the use of a ladder or tools, with a sustained pull on a red cord.

5.24. Ceiling lifts must not make warning beeps when malfunctioning or display flashing lights during normal operation.

5.25. Ceiling lifts must be capable to automatically provide hands free, dynamic body weight support and fall protection when in use and offload weight as needed without the need for clinical staff to operate the hand control.

5.26. The lift system should be able to accommodate stationary lock for lift unit and/or the traverse rail for clinical staff to be able to separately position and lock the motor and/or the traverse rail where specified.

5.27. Provide at least 3 years of warranty on tracks, motors, and other parts, including the price of parts or 10 years of warranty if the manufacturer is performing the preventive maintenance annually.