SOW - draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Cost Estimating Services for ROK In-Kind Program Construction Contracts

8 February 2021

1. Background and Description of Services:

a. The Government seeks to obtain cost estimating contractors to perform cost estimating work in the Republic of Korea (ROK) Ministry of National Defense (MND) format for ROK In-Kind Program construction contracts as identified in the requirements description in 1.b. The work might also include attending meetings, On-Board Review (OBR) meetings for 90% final cost estimate and 95% Back Check as determined on a project by project basis.

b. Current working estimate with the Estimated Construction Cost (ECC) milestones are identified in item 3. The contractor shall provide MND format cost estimates at each of 90%, 95% and 100% design phase using the Estimating Management System (EMS) software, most current version. The contractor shall update the MND 100% cost estimate when it is submitted to the Cost Engineering Branch Point of Contact (POC), determined at Task Order (TO) level, with the latest version of the EMS data as needed. There is an estimated need of about 5 cost estimates required annually, however, this is an anticipated amount and may increase or decrease as the need arises.

c. The contractor shall also be required to clarify any items in the estimate at the request of the Government. This will include providing a more detailed breakdown and back up data if required.

d. Contractor will provide all estimate backup information, quantity take off calculations and the complete EMS files to the Government.

2. Specific Task for Ministry of National Defense (MND) / Defense Installation Agency (DIA) Format Cost Estimate:

a. The contractor shall produce an MND/DIA Format Cost Estimate using the current version of the Korean EMS-1234 estimating system. The EMS version current as of the task order award date shall be used. EMS estimating system information:

Company: Koreasoft; Software: “EMS7” (current as of March 2017) (www.koreasoft.co.kr, +82-02- 529-6071)

b. MND/DIA Format Cost Estimates shall be submitted at each of the 90%, 95%, and

100%, Design Phase Submittals, and shall meet the following requirements:

(1) The detailed breakdowns of the MND/DIA Format Cost Estimate shall be in Korean only.

(2) The MND/DIA Format Cost Estimate shall include complete backup documentation to facilitate ROK MND's review.

(3) The MND/DIA Format Cost Estimate shall match the Specifications and

Drawings. Quantities in the MND Format Cost Estimate shall match to material/quantity takeoffs from the Drawings.

(4) The MND/DIA Format Cost Estimate shall include an attached Offshore

Materials List which identifies and numbers all items, systems or components in the design where no locally-available products meet the design requirement(s), and include quantities, unit prices, and total cost for each in both United States Dollars and Korean Won.

(5) All materials and components required to install a complete and useable system or assembly shall be included. Notes may be included on the Drawings or in the Specifications that state the intent that all miscellaneous materials and components normally used in the standard installation of an item are included whether shown in detail or not.

(6) The process(es) and equipment indicated in the MND Format Cost Estimate shall meet the requirements for a complete construction project.

c. Each summary sheet shall delineate the cost of materials, labor, equipment, miscellaneous expenses, overhead, profit, V.A.T., and inspector’s cost. The pricing method shall be as follows:

(1) Both basic and optional bid items shall be identified.

(2) Price List of Commodity for Government (Korean) Purchases (PLCGP): All project requirements shall be based on pricing information contained thereto.

(3) For pricing items not contained in the PLCGP, the following references shall be used, as a minimum:

(a) The Comprehensive Market Price Information published by Daehan

Construction.

(b) The Information on Commodity Prices, published by Korea Price Research

Center.

(c) Consolidated Price Information, published by Korea Pricing Information.

(d) The latest MND-Defense Procurement Agency (DPA) established pricing information on specific items, if available.

(4) Instances where pricing information conflicts, the PLCGP shall take precedence.

For each pricing item, a cost comparison of at least three (3) sources shall be provided in which no priced items shall exceed those items in the PLCGP. All offshore items shall be selected from at least three (3) alternate sources.

Provide a complete and current offshore material lists with backup documents.

d. For Code “C” cost estimate, a separate cost estimate shall be provided for disposing of industrial waste.

e. Provide CD/DVD of the Code “C” estimate and backup supporting information developed during the design to Cost Engineering Branch (CEPOF-ED-C). Editable EMS data files shall be provided.

f. Identify all temporary construction components such as scaffolding, shoring and equipment.

g. In order for quantity take-offs to be completely and accurately performed, all relevant engineering calculations to show all the required components to complete the construction without any essential components unidentified.

h. All items/materials indicated in the Drawings and Specifications which do not have an exact match in the MND cost estimating program’s database of materials, shall be identified and listed. These will be discussed and one of the following actions will be taken.

(1) The material(s) as identified in the Drawings and Specifications may be changed to align with the MND database material(s), or

(2) The Cost Estimate shall include backup information indicating how the cost was determined, e.g., local vendor quotes, historical data from past projects, commonly used and industry accepted price and labor books, etc.

i. The contractor shall assure that the MND/DIA Format Cost Estimate is produced accurately and completely by performing Quality Control

j. The contractor shall complete a Cost Estimating Quality Control Check Sheet (see Attachment A).

3. Period of Performance and Schedule: This requirement shall be for a 1-year base period of performance with 4 potential 1 year options to be exercised at the discretion of the Government.

Typical Estimate Milestones – depends on project size and complexity.

Task Order Requirements Notice (TORN) for a task order: 60-day notice Task order RFP: 30 days prior to award

DATE DURATION LOCATION

Initial MND Estimate (90% Design Complete)

(Negotiable at TO level)

30 to 60 calendar days

90% OBR (Possible) 1 calendar day

TBD

Back check (95%) completion

15 calendar days

95% OBR (Possible) 1 calendar

TBD

Contract Documents (100%) completion

15 calendar days

Contract Documents to Cost Engineering Branch

1 calendar

4. Description of Deliverables The contractor shall submit Cost Estimate documents in ROK MND format to Far East District (FED) appointed Contracting Officer Representative (COR) for review and validation at each stage of design completion. The deliverables shall consist of 1-4 printed set copies of the estimate, depending on project submittal requirements and determined at TO level, an editable digital copy on CD of the full EMS files and all backup documents to include quantity take off calculations.

5. Primary POC Address/Contact Information:

• USACE COR, to be appointed with each task order

6. Safety Requirement: Contractor Safety Program for Work Involving Hazardous Field Investigations (As required):

Contractor may be required to perform site visits as needed. At least seven (7) days prior to commencement of hazardous field work, the contractor shall electronically submit an Accident Prevention Plan (APP). The APP shall include identification of safety and/or health hazards associated with the activity and discussion on controls to be exercised to protect employees. The APP shall be developed and implemented in accordance with Engineering Manual (EM) 385- 1-1, Appendix A, which shall include:

a. An executed Form 248R, Administrative Plan.

b. An executed Form 184, Job Hazard Analysis.

c. A copy of company policy statement of accident prevention and any other guidance statements normally provided to employees.

d. A report of the expenditure of actual site investigation man-hours on

POD Form 37-R, Monthly Exposure Report. This report shall be submitted within five (5) calendar days after completion of site investigation.

The contractor shall not commence hazardous field work prior to acceptance of the APP.

7. Special Qualifications:

Contractor has been providing MND cost estimating services for at least 3 years.

The cost engineers working on the estimate must also have at least 3 years of experience developing MND bill of materials construction cost estimates using EMS software.

8. Performance Requirement Summary

Performance Objective

Performance Standard

Acceptable Quality level

Monitoring Method Remedy

Timeliness of estimates

Estimates are to be delivered by the due date of the task order

Delivered before due date

Milestone schedule

Timeliness will be reflected in evaluations.

Accuracy of estimates

Estimates have to be accurate in quantities and cost

Accuracy is very important, and a high level is expected

Estimates will be reviewed and validated

Any deficiencies are corrected before the due date

Backup documentation

Backup of all calculations used for quantity take offs and quotes for costs

Backup documentation has to be easy to follow and shows all needed information

Documentation will be reviewed and validated

Any missing documentation will have to be provided or updated as needed

Response to inquiries

Timely response to inquiries in the time specified in the task order

Responses have to answer any questions completely and timely

Time to respond and completeness of answer

Provide missing information.

Timeliness will be reflected in evaluations

Attending meetings and site visits

Attend all meetings and site visits required to produce an accurate estimate

Attend all meetings and site visits

Logging of attendance

Attendance and timeliness will be reflected in evaluations

9. Contractor Manpower Reporting:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for CLINs in the Contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://sam.gov/SAM/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year of contract/task order performance. Contractors may direct questions to the help desk at http://www.ecmra.mil to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at https://sam.gov/SAM/.

https://sam.gov/ http://www.ecmra.mil/ https://sam.gov/

10. Antiterrorism (AT) and Operations Security (OPSEC)

a. For Contracts Requiring Performance or Delivery in a Foreign Country. All non-local contracting personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force command.

b. Contractor shall appoint an Operational Security Officer Representative upon award of contract. Operational Security Officer shall be responsible for completing an OPSEC plan, outlining critical information.

c. Submit a completed Operational Security (OPSEC) plan and designate an OPSEC representative. OPSEC representative must have received training from an accredited Operational Security training course, within the last three (3) years.

d. Requirements under this Contract may require preparation of classified designs, access to classified data or necessitate the Contractor obtaining security clearances.

e. AT Level I training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

f. Access and general protection/security policy and procedures. All contractors and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

g. For contractors requiring Common Access Card (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

h. AT Awareness training for contractor personnel traveling overseas. All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure from CONUS based location and prior to commencing work on this project.

i. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

j. Access to Government information systems. All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems – to include associated DoD Security refresher training located: https://jkodirect.jten.mil; and or here:

https://cs.signal.army.mil. Training MUST be completed prior to accessing ANY DoD network. Network request forms will be provided by the government upon request. (See:

DD2875).

k. OPSEC SOP/Plan requirements. The Contractor shall develop an OPSEC

SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

l. For Contracts that Require OPSEC Training. Per AR 530-1, all new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

m. Information assurance/information technology training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training https://jkodirect.jten.mil/ https://cs.signal.army.mil/ before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

n. Information assurance/information technology training certification. All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01-M, DFARS 252.239-7001 and AR 25-2. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

o. For Contracts Requiring Performance or Delivery in a Foreign Country. All non-local contracting personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives.

p. Pre‐screen candidates using E‐Verify Program. All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01-M, DFARS 252.239-7001 and AR 25-2. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

q. Threat Awareness Reporting Program (TARP) training. All new contractor employees will complete annual Threat Awareness and Reporting Program (TARP) Training provided by a Counterintelligence Agent, IAW AR 381-12. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee(s) or a memorandum for the record, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. Authorized web- based TARP training for CAC card holders is available at the following website:

https://www.us.army.mil/suite/page/655474

11. Applicable Publications:

Regulations and Criteria applicable to this project includes but are not limited to the Following:

http://www.us.army.mil/suite/page/655474