SOW - Draft.pdf

File Number: FD2030-17-00635

STATEMENT OF WORK (SOW)

F118 OIL LUBRICATING TANK

PURCHASE REQUEST NUMBER: FD2030-17-00635

REV: 0

PREPARATION DATE: 05 May 2017

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) and in conjunction with

Air Force Life Cycle Management Center (AFLCMC)/LPSEB

TINKER AFB, OK 73145-3031

File Number: FD2030-17-00635 Page 1

TABLE OF CONTENTS Page

TABLE OF CONTENT 1

SECTION I

1.0 SCOPE 2

1.1 Introduction 2

1.2 General Services and Material 2

1.3 Receiving 2

1.4 Remanufacture 2

1.4.1 Remanufacture Procedures 3

1.4.2 Test & Evaluation 3

1.4.3 Remanufacture Deviations 3

1.4.4 Deliverables Quality 3

1.5 Reference & Technical Manuals 3

1.6 Quality System and Quality Assurance Plan 3

1.7 Deficiency Report (DR) 3

1.8 Condemned Assets 4

1.9 Reporting 4

1.10 Contractor Manpower Reporting 5

1.11 Document Storage 5

1.12 Packaging and Handling 5

1.13 Item Unique Identification (IUID) 5

1.14 Preservation 6

1.15 Shipping and Transportation 6

1.16 Safety 6

1.17 Contractor Identification to Government Employees 6

1.18 Mission Essential Services 6

SECTION II

2.0 Government Property 7

2.1 Government Furnished Material (GMF) 7

2.2 Government Furnished Property (GFP) 7

APPENDIX “A”

ACRONYMS 7

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1.0 Scope

1.1 Introduction: This Statement of Work (SOW) defines the requirements necessary to ensure that delivered remanufactured F118 Oil Lubricating Tank are remanufactured as nearly as possible to original life expectancy consistent with Air Force (AF) requirements set forth herein. This SOW applies to the following National Stock Numbers (NSN) and Part Numbers (P/N):

Input NSN Output NSN Input Part Number Output Part Number

2840-01-297-1536LR 2840-01-297-1536LR 7101M43G05 7101M43G05R

The instructions stipulated are brief, concise statements providing general requirements for delivered remanufactured F118 Oil Lubricating Tank. All performance, with respect to the delivered remanufactured F118 Oil Lubricating Tank and component parts shall be performed at a contractor owned or operated that performs remanufacture using manufacturing processes similar to those used in the manufacture of F118 Oil Lubricating Tank. Contractor shall have remanufacture capabilities to include required technical data, repair documents, and license agreements to accomplish remanufacture of F118 Oil Lubricating Tank strictly in accordance with Government requirements and scheduled delivery of a quality product.

1.2 General Services and Material: The Contactor shall provide all materials for the manufacturing processes required to execute this contract. In exchange, in part, for each remanufactured F118 Oil Lubricating Tank ordered, the Government will provide, on a one to one basis, degraded or inoperable F118 Oil Lubricating Tank consistent with aircraft engine usage.

1.3 Receiving: The Contractor shall perform a visual inspection upon receipt for any shipping or packaging GFP damage. The Contractor shall report all Government delivered F118 Oil Lubricating Tanks GFP that are misidentified, misdirected, incomplete or missing parts to the PCO in writing (email is acceptable) for disposition instructions. The Contractor shall also perform a visual inspection upon receipt of GFP using Overhaul Instructions Manual, T.O. 7J10-23-3. The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. In addition, the contractor shall submit Supply Discrepancy Report (SDRs) related to shipment of misidentified items, variations in quantity, lost or damaged parcel post, and meaningful damage to GFP inconsistent with aircraft engine usage. These discrepancies shall be reported and resolved using the Department of Defense (DoD) web-based application WebSDR, located at:

https://www.daas.dla.mil/websdr/home.asp. This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-V1, Supply Chain Material Management Regulation and DLM 4000.25, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements

(CDRL A003).

1.4 Remanufacture: Remanufactured F118 Oil Lubricating Tanks shall be restored to original life expectancy or nearly so, in compliance with Overhaul Instructions Manual, T.O. 7J10-23-3. Contractor shall identify all Military F118 Oil Lubricating Tanks processed through contractor’s remanufacture facility as Military Parts prior to processing.

1.4.1 Remanufacture Procedures: F118 Oil Lubricating Tanks and component parts shall be remanufactured IAW the procedures outlined in the Overhaul Instructions Manual, T.O. 7J10-23-3.

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Delivered remanufactured F118 Oil Lubricating Tank shall contain remanufactured hardware or new parts meeting the requirements of this SOW. The Contractor shall inspect remanufactured and new components to ensure that they meet United States Air Force (USAF) build requirements.

Contractor shall acquire component parts from Air Force approved vendors, Government inventory; Original Equipment Manufacturer (OEM) approved vendors, or commercial inventories approved by the USAF and/or OEM. All remanufactured F118 Oil Lubricating Tanks delivered will meet the inspection criteria. All remanufactured F118 Oil Lubricating Tanks delivered will meet the inspection criteria. All remanufactured components shall comply with the latest revision of all Overhaul Instructions Manual, T.O. 7J10-23-3.

1.4.2 Test & Evaluation: The Contractor shall conduct all testing IAW Overhaul Instructions Manual, T.O. 6J3-4-113-3. The Government reserves the right to witness any and/or all tests conducted by the Contractor and/or subcontractors on a noninterference basis.

1.4.3 Remanufacture Deviations: Prior to effecting deviations in manufacturing or inspection processes for F118 Oil Lubricating Tank the contractor shall obtain written approval for deviations from the

PCO.

1.4.4 Deliverables Quality: The Contractor shall ensure that materials, parts, and accessories used in remanufactured components are restored to original life expectancy or nearly so, and are interchangeable without alteration.

1.5 Reference & Technical Manuals: In execution of this SOW, the Contractor shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a)(1)(iv) and 7J10-23-3. All remanufactured items must meet the inspection criteria.

1.6 Quality System and Quality Assurance Plan: The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/ Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.7 Deficiency Report (DR): The contractor shall investigate and submit findings to include root causes and a corrective action against all DR’s submitted against reported defective items remanufactured by this contract. Each DR will be processed IAW Technical Order (T.O.) 00-35D-54 using SF Form 368, USAF Material Deficiency Reporting System, in a timely manner to meet suspense dates assigned by the action agency (CDRL A004).

1.8 Condemned Assets: F118 Oil Lubricating Tank component parts that exceed present remanufacture and inspection limits shall be condemned at contractor’s facility and processed through Plant Clearance Automated Reutilization Screening System (PCARSS).

The Contractor shall report all condemned parts via CDRLs Contract Depot Maintenance (CDM) Production Report (CDRL A001) and Commercial Asset Visibility for Air Force (CAVAF) System (CDRL A002).

Condemnations shall be reported to the PMS, 421 SCMS/GUMBA, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning.

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1.9 Reporting: The contractor shall provide completed Certificate of Conformance documentation with each F118 Oil Lubricating Tank parts that have been remanufactured with the intent of returning these parts to serviceable condition. This documentation shall have the part number; serial number; work accomplished; and Service Bulletins complied with on serviceable tag DD Form 1574. The contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRL) is accomplished:

A001: Contract Depot Maintenance (CDM) Production Report A002: Commercial Asset Visibility Air Force (CAVAF) Reporting A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report (SDR) A004: Deficiency Reporting A005: Comprehensive Engine Management System (CEMS) - AF Form 1534 A006: Test Inspection Report

A001: Contract Depot Maintenance (CDM) Production Report: Data in accordance with the report format Source: https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to CDRL). Report shall not be waived. Data totals shall be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1.

A002 CAVAF Reporting: The contractor shall input the data IAW CAV AF Statement of Work (SOW) guide and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report SDR): This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1.

A004: Deficiency Reporting: Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A005: CEMS: The Contractor shall provide the following information for each remanufactured F118 Oil Lubricating Tank on the Air Force (AF) Form 1534: Configured Item Identifier (CII) Designation, Serial Number (S/N), Date work was accomplished, Stock Record Account Number (SRAN), P/N, Type of Transaction and Time on F118 Oil Lubricating Tank. The AF Form 1534 is required to be submitted by close of business of the business day following the occurrence of the reportable event. (An example of the AF Form 1534 may be provided to use as a guide.)

The point of contact for verification of part numbers and serial numbers for the NSN: 2840-01-297-1536LR (CII: LF11815) is Larry Nottnagel, Equipment Specialist (405) 734-4939, AFLCMC/LPSBA email:

Larry.Nottnagel@us.af.mil.

A006: Test Inspection Report: The Test Inspection Reporting is used when an occurrence of a Mishap Investigation is conducted. The report documents test results, findings and analyses that will enable the Government or contracting agency to evaluate compliance with system requirements and performance objectives.

1.10 Contractor Manpower Reporting: Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United https://assist.dla.mil/ mailto:Larry.Nottnagel@us.af.mil

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State Air Force via electronic Contractor Manpower Reporting Application (eCMRA) a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.11 Document Storage: All records and reports outlined in this SOW shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.12 Packaging and Handling: The contractor shall be responsible for the preservation and packaging of the F118 Oil Lubricating Tank IAW the Special Packaging Instructions specified on AFMC Form 158. The contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with Mil-Std-129R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL-STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN 24-206. This contract does not allow for Commercial Packaging.

1.13 Item Unique Identification (IUID): The contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC), Enterprise Identifier (CAGE code, DUNs number, or DODAAC), Original Part Number and Serial Number.

1.14 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. Units shall be packed IAW with T.O. 00-85B-3 using Special Packaging Instruction (SPI).

1.15 Shipping and Transportation: The Contractor shall meet the delivery schedule. The contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule. The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

http://www.ecmra.mil/ http://www.ecmra.mil/

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1.16 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882D, AFI 91-301 and AFI 91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in T.O. 7J10-23-3. All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to Government Furnished Property (GFP) where the dollar value exceeds $500,000.00 and within two workdays, for any damage to GFP less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.17 Contractor Identification to Government Employees: Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.18 Mission Essential Services: N/A

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): NONE. All parts and components required to accomplish the intent of the SOW shall be contractor furnished material.

Contractor furnished material and parts used for replacement shall be parts specified in 7J10-23-3 Illustrated Parts Breakdown (IPB), as written approval from AFLCMC/LPSEB in writing through the PCO.

2.2 Government Furnished Property (GFP): All items to be remanufactured will be shipped to the contractor.

APPENDIX “A”

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ACRONYMS

ACSS Air Combat Sustainment Squadron AF Air Force AFMC Air Force Materiel Command CAVAF Commercial Asset Visibility Air Force CDRL Contract Data Requirements List CMM Commercial Maintenance Manual DD Department of Defense DER Designated Engineering Representative DR Deficiency Report ESM Engine Shop Manual IAW In Accordance With IPB Illustrated Parts Breakdown ISO International Standards Organization IUID Item Unique Identification NSN National Stock Number OC-ALC Oklahoma City Air Logistics Center PCO Procurement Contracting Officer PCARSS Plant Clearance Automated Reutilization Screening System P/N Part Number PMS Production Management Specialist SB Service Bulletin SDR Supply Discrepancy Report S/N Serial Number SOW Statement of Work SS Service Summary SOW Statement of Work USAF United States Air Force

1.5 Reference & Technical Manuals: In execution of this SOW, the Contractor shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a)(1)(iv) and 7J10-23-3. All remanufactured items must meet the inspection criteria.