SOW Draft.pdf
PDF 186 KB Posted
- Attached to
- Uninterruptable Power System Maintenance
- Solicitation number
- FA282324Q0027
About this file
This document is a Statement of Work (SOW) for the maintenance and repair of two Uninterruptible Power Supply (UPS) systems at Eglin Air Force Base.
The SOW requires the contractor to provide all management, tools, supplies, equipment, and labor necessary to maintain and repair the two UPS systems in a manner that ensures continuous and safe operation. Key details include:
- The contractor must perform annual maintenance and inspection on each UPS device per the manufacturer's specifications.
- The contractor must respond to emergency repair calls within 30 minutes and complete repairs by the next business day.
- The contractor must provide written reports within 2 business days of annual inspections and emergency repairs.
- The performance thresholds require the UPS devices to be operational 95% of the time and for 95% of reports to be timely and accurate.
This SOW is related to a federal contract opportunity issued by the Department of the Air Force Materiel Command Test Center, Solicitation Number FA282324Q0027, for the maintenance and repair of 2 UPS systems at Eglin AFB.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Wage Determination.pdf | ||
| Addendum 2.pdf | ||
| Solicitation Amendment.pdf | ||
| Solicitation - FA282324Q0027 (1).pdf | ||
| Addendum 3.pdf | ||
| Addendum 1.pdf |
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Text version
Statement of Work (SOW)
STATEMENT OF WORK
FOR
UPS
MAINTENANCE AND REPAIR
EGLIN AFB
6 February 2024
STATEMENT OF WORK
FOR
UPS MAINTENANCE AND REPAIR
1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain and repair the (2) UPS systems at Eglin AFB in a manner that will ensure continuous and safe operation. The following is a list of UPS and their locations on Eglin AFB:
Manufacturer Type Serial # Location CleanSource UPS 130 AP00403 Bldg 1200 CleanSource UPS 150 AP00752 Bldg 1247
1.1 MAINTENACE SERVICES. The contractor shall perform annual maintenance and inspection on each UPS device. The contractor shall ensure reliable and continuous safe operation. The maintenance work shall be in accordance with the manufacturer’s specifications and shall be intended to maintain the UPS devices in safe and reliable operating condition until the next scheduled maintenance. A summary of the services which are to be provided is given in the following table and described in more detail below.
Service Quantity Emergency Maintenance Unlimited Inspection and Preventative Maintenence 1 annually for each UPS device
1.1.1. The maintenance work shall be in accordance with the manufacturer’s specifications and shall be intended to maintain the UPS devices in safe and reliable operating condition until the next scheduled maintenance.
1.1.2. The contractor shall provide all equipment and parts needed to conduct the annual inspection and normal maintenance. At a minimum, the annual inspection will include oil changes and firmware/software updates.
1.1.3. Contractor personnel shall be certified by the manufacturer, Piller Power Systems, to perform maintenance on both CleanSource UPS Devices.
1.1.4. The contractor shall prepare and submit a written report within two-business days of the annual inspection. The report shall identify each UPS device, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the UPS. If repairs require work considered over and above routine for a annual maintenance work, the contractor shall notify AFRL/RWTE personnel immediately. No additional work shall be performed without approval by AFRL/RWTE personnel.
1.1.5. Inspections and maintenance of the UPS devices will occur Monday – Friday, 0900 –
1500, excluding Federal Holidays. The contractor will coordinate base access, unless able to get on base, with personnel at AFRL/RWTE.
1.1.6. Maintenance and repairs will be conducted on site unless an exemption is agreed to by the government.
1.2. SERVICE CALLS. The contractor shall perform an unlimited number of emergency service calls under the agreement.
1.2.1. Emergency Calls. The contractor shall respond to emergency repair calls within 30 minutes after notification during or after normal business hours, with on-site response by the next business day. The contractor shall prepare and submit a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the UPS, the repairs performed, and the name of the technician performing the repairs.
2. SERVICE DELIEVERY SUMMARY.
Performance Objective SOW Para Performance Theshold Preform Preventative Maintenance and Emergency Repairs UPS devices are fully operational
1.1 The UPS devices are operational
95%of the time.
Repair Calls Repairs are made in a timely manner.
Customer is informed of expected repair time. Response and repair made within the specified time.
1.2 Response to and repairs of service
calls are timely 95% of the time.
Submit Maintenance and Repair Reports Accurate reports are delievered within three business days.
1.1.4., 1.2.1., 1.2.2.
95% of all reports are timely and accurate
3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. N/A
4. Quality Control
4.1. QUALITY CONTROL. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.
4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance.
5. APPENDICES.
A. Estimated Workload Data B. Annual Preventative Maintenance
APPENDIX A
ESTIMATED WORKLOAD DATA
ITEM
NAME
ESTIMATED
QUANTITY
1 Inspection/Annual Maintenance Actions CleanSource UPS Devices (8 hrs/day)
2 days
2 Emergency visits 4 days (2 visits/year) (2 days/visit)
APPENDIX B
ANNUAL PREVENTATIVE MAINTENANCE
1. Visual Inspection
• Inspect the proper operation of all cooling fans.
• Inspect all power connections for sign of overheating.
• Inspect DC capacitors for signs of leakage.
• Inspect and inventory all customer owned spare kits.
• Inspect all Field Engineering Advisories for applicable equipment.
• Inspect cleanliness of all printed circuit board assemblies (PWA’s).
• Inspect torque specifications on all applicable hardware.
2. Internal Operating Parameters
• Document internal temperatures (bearings, field coils, cabinet, IGBT).
• Document vibration sensor telemetry.
• Document vacuum level telemetry.
• Document Input/Bypass/Output voltage telemetry.
• Document Positive/Negative DC Bus telemetry.
• Check all “Other than Default” values.
• Check power supply voltages.
3. External Operating Parameters
• Check system Input/Bypass/Output voltages.
• Check positive and negative DC Bus voltages.
• Adjust all telemetry to measured values.
• Perform outage simulation and recharge (if permitted by customer).
• Verify generator operation/UPS integration (if permitted by customer).
• Test operation of EPO and Remote EPO (if permitted by customer).
4. Environmental Parameters
• Measure UPS area ambient temperature.
• Inspect general cleanliness of the UPS/CSDC system.
• Inspect general cleanliness of the equipment location.
• Inspect area for proper ventilation.
• Replace or clean out air filters.
• Clean LCD/CRT Control panel.
• Drain vacuum oil and change oil.
• Degas vacuum pump for 15+ minutes prior to closing the ballast.
5. Monitoring System Parameters
• Update system firmware, if applicable.
• Download, review and increment log and telemetry files.
| 4. Quality Control |
| ITEM |
File details come from the government source that posted it. Updated .