SOW.pdf

STATEMENT OF WORK

Install Fuel Management System

FCI Beckley, West Virginia 1C9T

1. GENERAL:

A.INTRODUCTION

The Federal Bureau of Prisons (FBOP), FCI Beckley, 1600 Industrial Park Road, Beaver, West Virginia, 25813, is soliciting a contractor to make a single award to a responsible entity that will furnish and install 2 new fuel dispensers and 1 Fuel Master 2500 Plus or equivalent fuel monitoring system.

B. SCOPE OF WORK

The contractor shall provide all materials, equipment, and labor necessary for a turn‐key automated fuel dispenser / fuel management system. The new system shall consist of, but not limited to:

Two (2) U.L Listed, self‐contained (single hose, single side, gallons only display) packaged dispensers:

a) One (1) dispenser shall be for gasoline

b) One (1) dispenser shall be for diesel

One pedestal type Fuel Master 2500 Plus or approved equivalent fuel management system:

a) The Fuel Master Cabinet shall be secured on the existing concrete island, connected to Owner provided

CAT wire on the island, with the controller/processor installed in the nearby Garage Supervisors office.

The fuel management system will be activated using programmable key fobs that will be will be designated to specific vehicles.

A provision of substitution or “Equal” to Fuel Master 2500 Plus may be acceptable, but is subject to:

a) Providing a Sectionalized Report (clearly labeled and dated) with documentation comparing fulfilling performance and salient product characteristics and communications. The Report shall include an executive page memorandum signed by a qualified Professional Engineer stating the substitution proposed in the Report is “Equal” to the Fuel Master 2500 Plus and will fulfill the scope of this Contract, as evidenced by the detailed Report contents within.

b) The Report referenced in (a) shall also include a FITARA (Federal Information Technology Acquisition Reform Act) Section.

c) The Fuel Master 2500 Plus has gone thru the rigorous FITARA approval process. However, any substitute or “Equal” must go thru FITARA Approval from scratch.

d) This FITARA process begins when the COR forwards the Contractor Report’s FITARA Section to FITARA Officials for approval.

e) The FITARA Section submission must include complete list of hardware, including manufacturer name, model number and quantity. It must also include complete list of software, including publisher name, software name, version number, and quantity of licenses. It must include specification sheets that show required and recommended system requirements in order to install the hardware. It must include administrator, installation, secure configuration, and user guides, and a detailed network diagram that shows how all components are interconnected. The diagram will need to show the precise location of where the equipment will be installed, how it will be connected, etc. The Section will include detailed specifications and marked product data basis.

f) FITARA Approval may be subject to Contractor provision of more documents. The FITARA Official may request clarification information to grant the FITARA approval.

The contractor shall disconnect, remove and properly dispose of the two (2) existing Gilbarco dispensers currently on‐ site. The existing raised concrete pad, piping, or electrical conduits shall not be removed without prior approval of the COR (Contracting Officer’s Representative).

The contractor shall furnish and install two (2) new single hose, single side, gallons only display fuel dispensers on the existing concrete pad.

Approved Acting For 6_30_2021

The contractor shall perform all necessary piping, electrical and control connections for proper operations, following manufacturer guidelines. Contractor shall reuse existing circuits and conduit dedicated for the fuel pumps, and provide connections as required to the Owner CAT wire on the island.

The contractor shall install and program one (1) Fuel Master 2500 Plus, or BOP approved equivalent, fuel management system. The pedestal access point shall be mounted on or near the concrete pad with the fuel dispensers. The central controller and printer shall be mounted in the Garage Foreman office. Electrical and data cable will be installed by FCI Beckley. Installation of all components will be performed based on manufacturer requirements.

The contractor will calibrate fuel dispensers for accuracy and provide written documentation of the calibration.

The contractor will provided 75 access keys, 35 of which will be programmed to specific vehicles and 40 will be stored for future use.

The contractor will provide training for four (4) FCI Beckley Facilities staff on the proper operation of the fuel management system.

The contractor will perform complete operations testing to ensure proper operation and provide written confirmation that the system operates properly. The contractor shall notify the COR two (2) days prior to any system testing activities and also final inspection so that arrangements can be made to have FCI Beckley staff available to observe testing.

The contractor will provide FCI Beckley with all warranty documentation for the fuel dispensers and fuel management system upon completion of the project.

The contractor shall provide a signed post‐construction certification upon final testing of equipment and software that the system was purged, calibrated, tested, and activated per West Virginia Weights & Measures Standards, system is completely functional, programming in the software was verified for the networking, communications, and site operations, and the overall system was installed in complete accordance with applicable codes and standards, the State of WV Regulations, and the Manufacturer’s recommendations.

C. BACKGROUND

Existing Conditions: FCI Beckley currently has two (2) Gilbarco fuel dispensers with no fuel management system.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A.WORKING CONDITIONS

1. Working Hours: The working hours for these services will be regularly scheduled for five (5) days a week, between the days of Monday through Friday, with the exception of Government Holidays. Work hours for this project will be between 7:30 a.m. –3:00 p.m.

The contractor will be required to provide a written request to the Contracting Officer for extension of hours or change in work days. Work hours and work days may be altered only with a (24) hour advance approval of the Facilities Manager and Contracting Officer.

2. Controlled Items/Prohibited Items/Worker Dress ‐ All construction materials/tools shall be controlled and stored in a designated area mutually agreed upon between the Contracting Officer’s Representative (COR) and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. The following items are prohibited to enter federal property belonging to FCI Beckley without prior written approval of the Captain:

Cellular Telephones Laptop Computers Notebook Computers Two Way Radios iPads or Tablets

When on federal property belonging to FCI Beckley, the following dress is not allowed:

Khaki shirt/pants/outerwear Camouflage shirt/pants/outerwear Shorts

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and delivered to contractor’s off‐site storage. Any construction related deliveries which are delivered to the site can be received by the Contractor between the hours of 7:30 a.m. to 3:00 p.m. Monday through Friday, excluding federal holidays. The contractor is responsible for receiving this material and is reminded that there is sufficient space to store materials on site. At no point will a FBOP staff member receive or sign for a delivery. The contractor is required to notify the COR when product is to be delivered, then be there at the institution to accept and sign for it. Under no circumstances will FCI Beckley, or its staff be responsible for the acceptance of any Contractor or company deliveries.

The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time.

C. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If ladders are required, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock‐out/Tag‐out, the system will be required to have both Contractor and FCI Beckley locks on the isolation point to prevent shock. All Lock‐out/Tag‐out procedures will be in compliance with the institution Lock‐out program.

D. TESTING AND ACCEPTANCE

The Contractor shall notify COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR in advance for final check out and testing of the complete system.

E. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, the BOP will provide restroom services, and water (non‐potable). The contractor will provide all other supplies and materials needed to complete this project.

END SECTION