SOW.pdf

STATEMENT OF WORK (SOW)

F110-129 Fan Discharge Temperature (FDT) Sensors

PURCHASE REQUEST

NUMBER: FD2030-20-00507

PREPARATION DATE: 1 MAY 2020

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMCA

Oklahoma Air Logistics Center And

Air Force Life Cycle Management Center (AFLCMC) Fl10 Technical Services Element (LPSBBB)

TINKER AFB, OK 73145-3031

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TABLE OF CONTENTS Page 2

SECTION I 3

1.0 Work Scope 3

1.1 Statement of Work (SOW) 3

1.2 Receiving Assets 3

1.3 Remanufacture 4

1.4 Remanufacture Procedures 4

1.5 Deliverables Quality 4

1.6 Subcontractor and Vendor Management 5

1.7 Safety 5

1.8 General Services and Material 5

1.9 Reference & Technical Material 5

1.10 Designated Engineering Representative (DER) Process and Procedures 6

1.11 Parts Not Listed in the Illustrated Parts Catalogue (IPC) 6

1.12 Deficiency Report (DR) Investigation 6

1.13 Condemned Assets 6

1.14 Item Unique Identification (IUID) 6

1.15 Counterfeit Prevention Plan (CPP) 6

1.16 Reporting Contract Data Requirements List (CDRL) 8

1.17 Packing and Handling 9

1.18 Shipping and Transportation 10

1.19 Preservation 10

1.20 Document Storage 10

SECTION II 10

2.0 Government Property 10

2.1 Government Furnished Material (GFM) 10

2.2 Government Furnished Property (GFP) 10

APPENDIX A 11

Acronyms 11

ATTACHMENT 1 - Contractor Assets Visibility for the Air Force (CAVAF) Requirements (Appendix) 12

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SECTION 1

1.0 Work Scope: The purpose of this Statement of Work (SOW) is to define the remanufacture requirements of the F110-129 Fan Discharge Temperature (FDT) Sensors that applies to the following National Stock Numbers (NSNs) and Part Numbers (P/Ns).

F110-129 FDT Sensors

Input P/N Output P/N Input NSN Output NSN 8901-337 or 1534M60P04 8901-337 or 1534M60P04 2915-01-343-2931PR 2915-01-343-2931PR 8901-336 or 1534M60P03 8901-336 or 1534M60P03 2915-01-310-2888PR 2915-01-310-2888PR

The instructions stipulated are brief, concise statements providing general requirements for remanufactured F110-129 FDT Sensors. The contractor is responsible for the production, remanufacture and schedule delivery of a quality product.

The contractor shall maintain a Federal Aviation Administration (FAA) Part 145 rated remanufacture facility rated to remanufacture F110 engine components; contractor must have the remanufacture capabilities to include appropriate technical data, remanufacture documents and license agreements, required to accomplish remanufacture of the F110-129 FDT Sensors.

1.1 Statement of Work Updates: The contractor shall not make any changes to the requirements in this SOW without written approval of the Procurement Contracting Officer (PCO). Contractor recommended changes shall be in writing (email is acceptable) but the Government shall maintain the SOW during the performance of this contract and ensure all changes are necessary and consistent with the requirement of FAR 22.1003-6(a)(1) prior to approval and performance.

1.2 Receiving Assets: The Contractor shall perform a visual inspection upon receipt for any shipping or packaging GFP damage associated with improper handling and shipping and damage other than normal failures.

For sensors with missing parts or damage, the Contractor shall report to the Procurement Contracting Officer (PCO) and obtain disposition instructions for any received assets, which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments in writing (email is acceptable). The Contractor shall submit Supply Discrepancy Report (SDR) when required In Accordance With (IAW) Contract Data Requirements List (CDRL) (A003) – DID: DI-MGMT-80503, for such shipments or any assets as describe above or received in packaging other than the contracted packaging requirements through WEB SDR is located at: https://www.transactionservices.dla.mil/daashome/websdr.asp.

If the Contractor cannot initiate an SDR electronically, a manual form will be required to be submitted.

Assistance with this process can be obtained by calling the help desk number located on the web site of the web address shown above. If applicable, the Contractor shall provide the PCO, ES and PMS with an estimated parts list of required missing parts.

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAVAF) Reporting Requirements. The prime packaging specialist may authorize exceptions to these requirements. Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the https://www.transactionservices.dla.mil/daashome/websdr.asp

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returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250).”

1.3 Remanufacture: Requiring the FDT Sensors be restored to original life expectancy in compliance with Original Equipment Manufacturers (OEM) tech remanufacture procedures and should provide flexibility to the contractor while maintaining the intent of the manufacturing specifications and OEM Engineering approved rework drawings/procedures. The production output should meet or exceed the United States Air Force (USAF) build requirements found in F110-GE-129. The Tech Order is 5E6-3-114-3 for the 129. Contractor shall identify all Military F110-129 FDT Sensors processed through contractors remanufacture facility as Military Parts prior to processing.

1.4 Remanufacture Procedures: F110-129 FDT Sensors shall be remanufactured IAW the procedures outlined in OEM tech data. All component parts will be inspected for acceptance and reused if within tolerance in lieu of rework, rehabilitation, alter or replacement. Delivered remanufactured F110-129 FDT Sensors shall contain remanufactured hardware or new parts meeting the requirements of this SOW. The Contractor shall inspect remanufactured and new components to ensure that they meet USAF build requirements.

Contractor shall acquire component parts from Air Force approved vendors, Government inventory;

OEM approved vendors or commercial inventories approved by the USAF and/or OEM.

All remanufactured sensors delivered will meet the inspection criteria. All remanufactured components shall comply with the latest revision of all OEM’s build book, along with any outstanding FAA Airworthiness Directives.

All detailed parts or components required to accomplish the remanufacture of the F110-129 FDT Sensors shall be contractor furnished. Contractor may retain condemned units spare parts and may move components parts among serviceable end items to expedite the remanufacture process. The OEM must report condemnations or scrapped units, even if component parts are used to remanufacture another end item. Serial number integrity must be maintained.

The Contractor shall conduct all testing IAW the OEM’s testing procedures and requirements. The Government reserves the right to witness any and/or all tests conducted by the Contractor and/or subcontractors on a non-interference basis.

The Contractor shall retain all records pertain to the remanufacture and testing of assets in either digital format or paper copy for a period of 5 years and shall be available to Government upon request.

1.5 Deliverables Quality: The contractor shall develop and maintain a system that adheres to the requirements of Special Areas of Emphasis (SAE) AS9100, ISO 9001, North Atlantic Treaty Organization (NATO), Allied Quality Assurance Provision (AQAP) 2070 or equivalent and product or process specific quality standards such as the North American Aerospace and Defense Contractors Accreditation Program (NADCAP) certified or Original Equipment Manufacturer (OEM) certification for significant industrial processes and supplemental requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with American National Standards Institute (ANSI) 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions that are adverse to quality.

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The contractor shall investigate, take corrective action if necessary, and reply to user initiated PQDR forwarded to them by the ACO. This applies to all Product Quality Deficiency Report (PQDRs) submitted against products remanufactured by the contractor and/or their subcontractor or vendors. Sufficient priority shall be given to PQDR investigation to allow timely corrective action and to meet requirements.

1.6 Subcontractor and Vendor Management: The Contractor shall maintain a system for the management of the subcontractors and vendors IAW the provisions of this contract. The contract shall ensure that the subcontract(s)/vendor(s) manufacturing processes, data, designs and deliverables met all F110 FDT Sensors engineering and technical requirements and are in accordance with this SOW and shall fulfill the requirements of this contract and FAR 22.1003-6(a)(1). The Government personnel shall be provided the opportunity to attend all subcontractor reviews and other problem solving reviews as observers to ensure compliance with this SOW and FAR 22.1003-6-(a)(1).

1.7 Safety: The Contractor shall maintain and execute a safety program in IAW with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall comply with all safety provisions and technical specifications listed in the OEM shop maintenance manuals. All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the PCO within eight

(8) hours, in writing by email, of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to Government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance records, until released by the Procuring Safety Office.

1.8 General Services and Material: The Contractor shall provide all materials for the remanufacturing processes required to execute this contract, however pooling of hardware is acceptable. In exchange, in part, for each remanufactured F110 FDT Sensor ordered, the Government will provide, on a one to one basis, degraded or inoperable GFP F110 FDT Sensor, free of meaningful damage inconsistent with aircraft engine usage.

1.9 Reference & Technical Manuals: In execution of this SOW, the Contractor shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a)(1)(iv) and OEM build

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book, applicable OEM technical remanufacture procedures, and manufacturing specifications. The production output should meet or exceed the United States Air Force (USAF) build requirements found in F110-GE-129: 5E6-3-114-3. All remanufactured sensors must meet the inspection criteria.

1.10 Designated Engineering Representative (DER) Processes and Procedures: The Contractor shall obtain written approval from the PCO for all DER manufacturing processes and procedures (email is acceptable), prior to using those DER manufacturing processes and procedures in the remanufacture of Fl10- 129 FDT Sensors or component parts.

1.11 Parts Not Listed in the Illustrated Parts Catalogue (IPC): Contractor shall request authorization to use and/or reuse of any part not listed specifically in the applicable technical data from the PCO for Air Force Engineering authorization.

1.12 Deficiency Report (DR) Investigation: Each end item shall be inspected by the Contractor upon receipt to ensure that its item identification corresponds to that shown on the contract schedule. The Contractor shall submit to the Government all findings to include root causes and a corrective action against all DRs.

Non-conforming end items shall be reported to the appropriate ACO representative. The Contractor shall investigate returned exhibit within 30 days from time of exhibit receipt and submit a Deficiency Report IAW

CDRL (A005) - DID DI-PSSS-81535A.

1.13 Condemned Assets: The Contractor shall provide in writing to the Production Management Specialist items proposed for condemnation at the Contractor’s facility, including any F110 FDT Sensor component parts that do not meet ESM “Serviceable Limits” or Build Policy life cycle limits, before those components lose their identities as GFP and become contractor property. The Production Manager will forward this information to the cognizant Engineer for his concurrence on proposed condemnations. Once approved, the Contractor shall process all condemned assets through Plant Clearance Automated Reutilization Screening System (PCARSS). The Contractor shall also provide to the Government condemnation report to 421 SCMS/GUMC, to establish usage rates and cost planning by reporting quantities by P/N and NSN, as well as the reason for condemnation, of reparable components condemned and annotate monthly on Contract Depot Maintenance (CDM) Production Report IAW CDRL (A002) - DID DI-PSSS-81995 and Commercial Asset Visibility Air Force (CAVAF) Reporting Requirements IAW CDRL (A001) - DID DI-MGMT-81634C AND ON

ATTACHMENT 1 OF THIS SOW.

1.14 Item Unique Identification (IUID): The contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed in this SOW. The following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself. Issuing Agency Code (IAC), Enterprise Identifier (CAGE Code, DUNs number or DODAAC), Original Part Number and Serial number.

1.15 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts will establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures will be documented in a CPP for submission and approval in accordance with IAW CDRL (A004)

- DID DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to

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Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation and Disposition will also apply.

1.15.1 At a minimum, the CPP will address:

1.15.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP will address materials, hardware, electronic parts, and procured assemblies.

1.15.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP Appendix or annex. (Ref.

AS5553, paragraph 3, 3.1, 3.2, 3.3, Appendix H)

1.15.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor's policy and their CPP. (Ref.

AS5553, paragraph 4.1.1, 4.1.2.e., Appendix A)

1.15.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP will identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, Appendix B, C, D).

1.15.1.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments will establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis will be completed for flagging high risk items, such as items that are obsolete, is discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that will facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, Appendix B, C, D)

1.15.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subContractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes will be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat. 4311;

10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their sub-

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contractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, Appendix E)

1.15.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential.

These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts.

The Contractor shall provide a list of acceptable test facilities if the subContractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit will be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, Appendix E)

1.15.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and will be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as Government property, and c) the Contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, Appendix F)

1.15.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subContractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) will coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, Appendix G)

1.15.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP will describe and list the training provided by the Contractor to their personnel.

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1.16 Reporting Contract Data Requirements List (CDRLs): The Contractor shall provide completed Certificate of Conformance documentation with each asset and its component parts that have been remanufactured with the intent of returning these assemblies or component parts to service. This documentation will have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574. The Contractor shall ensure that all reporting as specified under the following CDRL’s is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting Requirement – DID:DI-MGMT- 81838 A002: Contract Depot Maintenance (CDM) Production Report – DID: DI-PSSS-81995 A003: Report of Shipping (Item) and Packaging Discrepancy (Subtitle SDR) – DID: DI-MGMT-80503 A004: Counterfeit Prevention Plan (CPP) Report – DID: DI-MISC-81832 A005: Deficiency Report (DR) – DID: DI-PSSS-81535A A006: Government Property Inventory Report – DID: DI-MGMT-80441C A007: Comprehensive Engine Management System (CEMS) – DID: DI-MGMT-81324C Upper: 8901-336: CII: PF12B41 and PF12D41 Lower: 8901-337: CII: PF12B43 and PF12D43

A001: CAVAF Reporting Requirement CDRL – Contractor shall input the data IAW CAVAF

Reporting Requirements guide and will not be waived. For CAVAF reporting, the Contractor shall submit (SDRs) when required and IAW CDRL DD Form 1423-1 IAW Para 1.2 of this SOW.

A002: CDM Production Report CDRL – Data IAW the CDM report will not be waived. The report format Source: https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to CDRL). Data totals will be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1 IAW Para 1.7 of this SOW.

A003: Report of Shipping (Item) and Packaging Discrepancy (SDR) CDRL – This report enables the Contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1. In addition, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required IAW the contract’s CAVAF SOW, “End Item and Government Furnished Equipment Management.” Contractor shall process SDRs when required IAW Section 1.2 of this SOW.

A004: Counterfeit Prevention Plan (CPP) CDRL – The plan shall be delivered in electronic PDF format through the Wide Area Workflow (WAWF) system no later than 90 calendar days after contract award and IAW Para 1.8 of this SOW.

A005: Deficiency Reporting (DR) CDRL – The Deficiency Reporting (DR) is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54. Contractor shall process Deficiency Reports when required IAW Section 1.6 of this

SOW.

A006: Government Property Inventory Report CDRL – This report enables the contractor to periodically provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP) in the contractor’s possession (to include sub-contractors) by contract.

A007: Comprehensive Engine Management System (CEMS) Reporting CDRL – Each FDT Sensor Serial Number is loaded into Comprehensive Engine Management System (CEMS) system and all part number changes and TCTO accomplishments through remanufacture must have documentation. The CII for both the upper (RH side) and lower (LH side) sensors: Upper: 8901-336 CIIO: PF12B41 and PF12B43 and Lower: 8901-337 CII: PF12D43 and PF12D43. If problems are encountered with CEMS system please contact the AFLCMC CEMS program office:

https://assist.dla.mil/

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AFLCMC/LPSC 405-734-427

BLDG 4008 Room 12 Tinker AFB, OK 73145

Email: CEMS.PMO.helpdesk@us.af.mil

1.17 Packaging and Handling: The Contractor shall be responsible for the preservation and packaging of the delivered F110-129 FDT Sensors IAW the Special Packaging Instructions specified on AFMC Form 158, Packaging Requirements. The Contractor shall place a serviceable tag, Department of Defense (DoD)

Form 1574, inside the package along with the assembly as well as outside the package. In addition all marking and labeling of unit and shipping containers shall be in accordance with Mil-Std-129P, DoD Standard Practice, Military Marking for Shipment and Storage. In addition, all marking and labeling of unit and shipping containers shall be in accordance with MIL-STD-129R, DoD Standard Practice, Military Marking for Shipment and Storage.

1.18 Shipping and Transportation: The Contractor shall meet the delivery schedule Contractor shall ship or transport applicable deliverables as appropriate in order to have the deliverables available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule.

Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

In addition, the Contractor shall submit Supply Discrepancy Reports (SDRs) related to shipment of misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR (Supply Discrepancy Report), located at: https://www.daas.dla.mil/websdr/home.asp. This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, DLMS Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements.

1.19 Preservation: The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.20 Document Storage: All records and reports outlined in this SOW will be prepared for each part and a copy kept on file by the Contractor for five (5) years.

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): None. Contractor shall furnish all material, support equipment, tools, test equipment and services. Government Furnished Material will not be provided.

2.2 Government Furnished Property (GFP): All parts to be remanufactured will be shipped to the Contractor.

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APPENDIX A

ACRONYMS

AFLCMC Air Force Life Cycle Management Center AFSC Air Force Sustainment Center ANSI American National Standards Institute AQAP Allied Quality Assurance Provision CAVAF Commercial Asset Visibility Air Force CDM Contract Depot Maintenance CDRL Contract Data Requirements List CEMS Comprehensive Engine Management System CPP Counterfeit Prevention Plan DID Data Item Description DER Designated Engineering Representative DR Deficiency Report DCMA Defense Contract Management Agency DLMS Defense Logistics Management System ES Equipment Specialist GFM Government Furnished Material GFP Government Furnished Property IAW In Accordance With SO International Standards Organization NATO North Atlantic Treaty Organization NSN National Stock Number OEM Original Equipment Manufacturer PCARSS Plant Clearance Automated Reutilization Screening System PCO Procurement Contracting Officer PMS Production Management Specialist P/N Part Number SAE Special Areas of Emphasis SCMS Supply Chain Management Report SDR Supply Discrepancy Report SOR Source of Remanufacture SOW Statement of Work T.O. Technical Order USAF/DoD United States Air Force/Department of Defense

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ATTACHMENT 1

CONTRACTOR ASSET VISIBILITY FOR THE AIRE FORCE (CAVAF) REQUIREMENTS

APPENDIX

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAVAF) system. CAVAF shall be the primary system of record for providing daily status of all Government owned assets located at contractor remanufacture facilities. Reporting within CAVAF shall not be limited to end items subject to remanaufacture but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAVAF system down-time will be identified on the CAVAF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAVAF reporters. NOTE: Contractor User’s Guide may be accessed from the CAVAF Homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAVAF reporting will be requested by the contractor via the applicable ICP CAVAF system administrator (SA). For assistance, guidance or questions to specific contract transactional reporting requirements may be addressed to the CAVAF contract monitor (CM). ICP CAVAF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAVAF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAVAF CDRL and CAVAF system, version 8.0.1 or higher.

Accurate and timely reporting of maintenance transactions into CAVAF is critical to the management of remanufacure requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAVAF is an accurate reflection of physical assets on hand at all times.

2. Each CAVAF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAVAF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyber awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge Department of Defense Version” using the following website: http://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAVAF users will email initial IA Cyber awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers.

http://iase.disa.eta/cyberchallenge/launchPage.htm

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Users employing either OS or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. They Cyber awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAVAF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 622-7325 or (405) 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAVAF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAVAF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all remanufacture contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAVAF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAVAF reporting for production management, to track and report NWRM end items in remanufacture with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period.

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

FD2030-20-00507 14

Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not remanufacture end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAVAF reporting actions occur within one (1) business day of occurrence.

2. CAVAF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) remanufacured assets shall be receipted in CAVAF under Receipt Type: On Contract (F). CAVAF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAVAF cannot be dated prior to the DD250 date entered in the same screen.

Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAVAF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on remanufacture contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing. The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

FD2030-20-00507 15

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAVAF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAVAF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAVAF system is inoperable or is on a scheduled downtime:

1.

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

2.

ii. When CAVAF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAVAF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAVAF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not

FD2030-20-00507 16

limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAVAF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035

Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAVAF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAVAF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAVAF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAVAF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

https://www2.transactionservices.dla.mil/websdr/home.asp

FD2030-20-00507 17

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAVAF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

Initial CAVAF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAVAF, please contact CAVAF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 622-7325 or 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 736-7326 or (405) 734-8341

NOTE: CAVAF Contractor’s User’s Guide can be accessed via CAVAF main menu at bottom of screen.

mailto:420.scms.tinker.cdm.workflow@us.af.mil