SOW.pdf

STATEMENT OF WORK

1.0 INTRODUCTION

1.1 The contractor shall provide, in accordance with this statement of work, professional On-site document destruction services for Naval Medical Center San Diego (NMCSD), California 92134. All equipment, vehicles, materials, supervision, and other incidental services necessary to perform this service as defined in this Statement of Work (SOW).

1.2 During the term of this contract, the contractor shall handle, on behalf of the

Government, classified documents, PII documents, HIPAA related documents, as well as confidential and personal information which will be covered for document destruction.

1.3 During the term of this contract all of the employees are to go through screening processes to include credit, criminal, and background checks to ensure proper handling or Government documents that are going to document destruction.

2.0 SERVICE

2.1 Destruction Service to take place by contractor on behalf to the Government handling classified Documents, PII documents; HIPPA related documents as well as confidential and personal information which will be destroyed by the contracting company who handles such service on-site as a document management destruction service.

2.2 Contractor must sign in Pharmacy Log prior to picking up shred bins and sign out from

Pharmacy Log after completed work. Contractor to exchange one for one every Wednesday. Example, bring in empty bin/E2 console and exchange with full bin/full E2 console. Then, take full bin/E2 console with docs to be shredded on-site. File type of destruction to take place is termed “Complex File” – Patient files to be picked up from Naval Medical Center San Diego, Main Pharmacy Department once a week every Wednesday, between 09:00 – 14:00 hours to be shredded ON-SITE.

ADDRESS AND LOCATIONS:

Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134-5000

• Main Pharmacy – Bldg 1, Deck 1, Room 1E-22F1 (3 x 66gal. wheeled bins w/lock)

• ICU Pharmacy – Bldg 1, Deck 4, Room 4G-31G1-CD (1 x 35” E2 Console w/lock)

• Transition Pharmacy - Bldg 1, Deck 4, Room 4H-37H2 (3 x 35” E2 Console w/lock)

• Pharmacist Office - Bldg 1, Deck 3, Room 3S-S7.2-CD (1 x 35” E2 Console w/lock)

• Coumadin Pharmacy – Bldg 3, Deck 3, Room 3L-16W4-CD (1 x 35” E2 Console w/lock)

2.3 Pharmacy requires three(3) 66 Gallon Bins and six(6) 35” E2 Console to accommodate large volume of paper for high volume document traffic. 66 Gallon Bins and 35”E2 Consoles will pick up by the Destruction Service and empty 66 Gallon Bins and 35”E2 Console will be replaced for NMCSD to continue to fill. The 66 Gallon Bins and 35”E2 Console will be obtained via the contracting company in the service contract and it will be locked for transport by NMCSD and not able to unlock until delivered to the end point for final document destruction, minimum, Micro-Fine shredding. Strip cutting only is not acceptable.

2.4 A certificate of destruction is a requirement necessary back to NMCSD for proof of destruction for audit purposes.

2.5 The contractor is not required to provide service on the following days:

1. NEW YEARS DAY

2. MARIN LUTHER KING, JR. BIRTHDAY

3. GEORGE WASHINGTON’S BIRTHDAY

4. MEMORIAL DAY

5. INDEPENDENCE DAY

6. LABOR DAY

7. COLUMBUS DAY

8. VETERANS DAY

9. THANKSGIVING DAY

10. CHRISTMAS DAY

If pick up day falls on a holiday please adjust to next business day for pick up.

3.0 TITLE TO DOCUMENTS

The Government retains ownership to all documents that are to be under destruction and require a proof of destruction for audit purposes.

4.0 GOVERNMENT PERSONNEL

NMCSD employees will not perform maintenance or attempt repairs to equipment, i.e. 66 Gallon Bins or 35” E2 Console while such equipment is under purview of this contract with the contractor.

5.0 PARTS AVAILABILITY

To ensure minimal equipment downtime, the contractor shall maintain and or replace the 66 Gallon Bin(s) and 35” E2 Console(s) in a timely manner every Wednesday. Time frame 09:00 - 14:00 hours. Totes must be kept clean and in full operation order at all times.

6.0 LABOR

All compensation for labor, parts and materials must be included in the contract price.

7.0 PARTS/SUPPLIES QUALITY

Parts and supplies provided under this service contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability, and quality to the OEM parts when new or as presently recommended by the contractor.

8.0 TRAVEL AND RELATED EXPENSES

The contractor is responsible for its related trip expenses including round trip travel, mileage, and all other necessary expenses related to travel. The contractor requires valid DBIDS pass for entry to Naval Medical Center San Diego prior to start date of contract. POC: Ms. Real, 619-532-5899.