SOW.pdf

Rm. 1B18_Office Furniture Upgrade

STATEMENT of WORK

United States Army Corps of Engineers

Humphreys Engineer Center Rm. 1B18 – Office Furniture Upgrade

11-Sep-25

C.1. - Background The U.S. Army Corps of Engineers, Humphreys Engineer Center (HEC) is conducting a furniture refresh in Bldg. 2593, Rm. 1B18, Humphrey Engineer Center, Alexandria, VA 22315. The existing modular furniture is outdated and worn. As a result, a new design layout is required in conjunction with new commercially available modular workstations and accessories.

C.1.2. - Scope of Work The contractor will furnish all labor, supervision, materials, equipment, and consumables to design, deliver, and install modular office furniture that supports functionality, ergonomics, and efficient space utilization. The solution should accommodate current staffing requirements, allow for flexibility, and present a modern, professional appearance. At a minimum, there should be three manufacturers and optional layouts to choose from. The contractor will dismantle, transport, dispose or reassemble workstations as directed.

The contractor will also perform the following services:

A. Design Phase

1. Site Assessment and Space Planning

• Conduct an on-site assessment and take accurate field measurements.

• Assess workflow, collaboration zones, privacy needs, and electrical/data requirements.

• Develop a modular furniture layout maximizing space efficiency and ergonomics.

2. Design Development

• Provide 2D/3D renderings of proposed layouts and furniture selections.

• Recommend finishes, materials, colors, and modular configurations.

• Adjust design based on client feedback; allow for [X] revisions.

3. Specifications and Approval

• Submit product cut sheets, fabric swatches, and material samples.

• Finalize furniture types, configurations, and layout upon client approval.

B. Procurement and Delivery

1. Ordering

• Order approved modular furniture components from GSA selected manufacturers.

• Confirm lead times and coordinate with client on delivery schedule.

2. Delivery

• Deliver furniture to project site in accordance with agreed-upon schedule.

• Ensure furniture is delivered in good condition and staged for installation.

C. Installation

1. Site Preparation

• Coordinate with facility personnel to clear and prepare installation areas.

• Protect flooring, walls, and other finishes as needed during installation.

2. Installation Services

• Assemble and install all modular furniture per manufacturer specifications.

• Integrate power/data components where applicable. Coordinate with COR and onsite support personnel.

• Adjust alignment, height, and leveling of workstations, panels, and other units.

• Disassemble and dispose of excess workstations in the Kingman Bldg.

3. Clean-up

• Remove and dispose of packaging and debris.

• Clean all installed furniture surfaces.

D. Post-Installation Support

1. Punch List

• Conduct a walk-through with the client to identify any deficiencies.

• Complete all punch list items within [X] business days.

2. Training and Documentation

• Provide product manuals and care instructions.

• Train designated staff on reconfiguration capabilities.

3. Deliverables

• Site assessment report and floor plan

• 2D/3D design renderings

• Final approved furniture specification list

• Fully installed and cleaned modular furniture system

• Product warranty documentation

C.1.3. – Period of Performance The period of performance is one hundred (14) weeks after the Notice to Proceed (NTP), which includes an approximate lead time of twelve (12) weeks for manufacturing and delivery.

C.1.4. – Place of Performance The work to be performed under this contract will be performed at the Humphreys Engineer Center, 7701 Telegraph Road, Alexandria, VA 22315, Bldg. 2593, Kingman Building in room 1B18.

C.2. – Hours of Operation The Contractor is responsible for conducting business between the hours of 6:00 AM to 5:00 PM, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

The Contractor will notify the COR and obtain approval not less than forty-eight (48) hours in advance unscheduled work such as work during nights, Saturdays, Sundays, or federal holidays. Approval is at the sole discretion of the COR at the time of the request.

C.2.1. – Recognized Holidays New Year’s Day Labor Day Martin Luther King Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

C.2.2. - Security Requirements All contractor and all associated sub-contractor’s employees will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by the HECSA Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at this facility change, the Government may require changes in contractor security matters or processes.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the employee candidate has two valid forms of government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employee candidates must be provided to the COR no later than 3 business days after the initial contract award.

Contractor and all associated sub-contractors employees will comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.2.3. - Local Security Policy All contractor employees who require physical access to government-controlled facilities or logical access to government information and/or information systems are subject to a fitness determination and appropriate vetting. To assist in the vetting process, the contractor must submit a notice of visit form for each employee who will perform work on the contract, including at the minimum, the name, social security number and date of birth of each employee performing work on the contract that need physical and or logical access.

Documents containing personally identifiable information may only be submitted via encrypted email, by first class mail or it may be hand carried to the security office. Notice of visits must be submitted through the government contracting officer representative (COR) or technical representative who will deliver them to the security office. All notice of visits must be received three business days in advance of the contractor reporting for work.

The contractor will work through the COR or technical representative for the contract who will serve as the liaison between the security office and the contractor. Contractor employees who are not sponsored by a government employee will not be granted access to any facilities under HECSA control nor will HECSA security approve logical access to information systems if a notice of visit containing either the DOD ID number or the social security number is not provided to the security office.

Contractor personnel who do not require a common access card may be granted physical access based on favorable results of an NCIC III records check.

Contractors who need a common access card must have the minimum of a favorably adjudicated NACI.

If no investigation is on file, the CAC will not be issued until a favorable FBI fingerprints check is received by the security office and the NACI has been initiated in PSIP. HECSA Security will initiate all NACI investigations. Contractors who require access to classified information must be performing work on a classified contract and the contract company is responsible for initiating all required investigations for appropriate security clearance.

If an employee has been the subject of a previous favorably adjudicated investigation, it may be reciprocally accepted if there has not been a two-year break in service and there is no presence of new and potentially unfavorable information that casts doubt about the subject’s suitability. When a background check is reciprocally accepted but is more than 5 years old, the security office may initiate an NCIC III check to ensure no new unfavorable information exists.

Contractor employees whose access to classified information has been suspended or revoked will not be authorized logical access to government information systems IAW AR 25-2 paragraph 4-14 b (2) until that investigation is favorably adjudicated. These personnel will also not be allowed unescorted access to government facilities until the investigation has been favorably adjudicated by the Command Security Manager. OPM Final Credentialing Standards allow agencies to deny a CAC or PIV card to any individual who has had their access to classified information denied or revoked. Further due process is not required in these situations. The contractor must provide employees who can be cleared to perform work and must immediately provide replacement employees for those who cannot be cleared.

The contractor will be provided the organizations critical information (CIL) list and OPSEC plan. The contractor must ensure all employees, including subcontractor employees, are aware of the organization’s critical information list and how to protect that information. All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty.

Additionally, all contractor employees must complete annual OPSEC awareness training. OPSEC training can be taken online at the following link http://cdsetrain.dtic.mil/opsec/index.htm Certificates of training must be provided to the COR.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas will complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annually thereafter. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at .

C.2.4. - Identification of Contractor Employees

1. The contractor is responsible for ensuring its employees meet the entry requirements for the

Humphreys Engineer Center.

2. Provide list of contractor's personnel who will require access to the Humphreys Engineer Center within one (1) day of contract award. Keep list current during project work.

3. The Contractor will ensure that all employees wear appropriate uniforms and are properly always identified as contractor employees when working on HEC. Employees will not perform work outside the construction limits.

4. If applicable, arrange work so contractor's personnel can be escorted inside the building by the COR to certain areas which are classified. Restrict contractor's personnel to those areas necessary to accomplish work. Violators of any security regulations will be removed from the premises with the right to re-enter revocable.

C.2.5. – Accident Prevention

1. In performing this contract, the contractor shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies and equipment; and avoiding work interruptions. For these purposes, the Contractor shall:

2.

3. (1) Comply with all pertinent provisions of the most recent version of U.S. Army Corps of

Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation and available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf ;

4. Provide appropriate safety personal protection equipment (steel toe safety boots, eye protection, hearing protection, reflective vests, etc.) as required by the Position Hazard Analysis;

5. Comply with the standards issued by the Secretary of Labor in 29 CFR Part 1910 and or 29 CFR Part 1926.

6. Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities.

7. Avoid interruptions of Government operations and delays in project completion dates, and;

control costs in the performance of this contract.

8. Additionally, for these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall also –

9. Provide appropriate safety barricades, signs, and signal lights, and ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

10. Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any Stop-Work Order issued under this clause. The Contractor shall require any/all subcontractors to comply with these safety requirements.

11. After receipt of a notice of award, the Contractor will:

Submit in writing (within 10 working days) a proposal for effectuating this provision for accident prevention. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in the contract work performance and a plan for controlling these hazards.

12. The plan, which will be reviewed by the Humphreys Engineer Center Support Activity, Safety and

Occupational Health Office shall include but not be limited to the following:

a. Identification and signature of on-site contractor safety officer.

b. Identification and telephone numbers of medical emergency facilities.

c. Medical emergency response procedures (what to do in a medical emergency).

d. Plans for initial safety indoctrination and continuing safety training for employees.

e. Hazard analysis and abatement.

f. Personal protective equipment.

g. Procedures to be used for accident reporting and investigating.

h. Criteria for reprimand due to willful negligence towards safety standards.

13. Meet in conference with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the overall safety program

C.3. - Attachment/Technical Exhibit List

• Technical Exhibit 1, Drawings / Sketches – SK-1 dated 11 Sep

• Technical Exhibit 2, Photos – N/A

SK-1 dated 11 Sep. 2026 N.T.S