SOW.pdf

Statement of Work (SOW)

1.0 Scope Date: 11 June 2025

1.1 The Air Dominance Division within the Armament Directorate, Eglin AFB, Fl, has a requirement to modify existing Systems and Modular Furniture at Building 349, Room 122 on Eglin AFB, FL.

32542.

1.1.1. The contractor shall provide all labor, materials, personnel and equipment necessary to provide and install the furniture as stated below. The specifications for the products specified as well as a rough sketch of the facility layout are included in the attached Configuration/Facility Layout Attachment.

1.1.2. For this project the Government requires the following products and labor:

Symmetric panel add ons for 45 cubicles to increase the height of every shared cubicle wall by 30 inches with associated connectors and trim tops for each cubicle. The existing cubicle walls are Teknion panels and the new panels and connectors must also be Teknion products to match the existing cubicles. The removal and disposal of existing glass toppers and associated trim pieces not required for the new add on panels.

1.2.1. The contractor is responsible for the disposing and removal of existing glass toppers.and rails.

The contractor is required to determine the most efficient way to remove the material from the bldg. in accordance with the performance schedule. The contractor shall coordinate with the Government with sufficient notice so that the delivery and installation of the new furniture is not delayed due to the fact that the removal of the existing furniture was not coordinated properly.

1.3. The contractor shall not perform any electrical work other than connecting the new material to the supplied pole whip in accordance with and Manufacturer’s instructions. The Government will not provide any support for electrical hook up at the whip. All electrical work shall be 100 percent compliance with all NEC, Base Specifications, and Manufacturer’s instructions without regard to state of each work station upon start of the performance. The sole responsibility of the contractor is to hook up furniture outlets from the existing electrical points at the whip or distribution point within 5’ of the desired location.

1.4. The contractor shall validate actual site conditions, as well as, any specific programming needs of customer prior to contract award. Initial design, submitted with quote, shall identify technical solutions for all site condition irregularities identified in this SOW, and those identified by contractor during site visit. Draft drawings provided in solicitation may not include all irregularities. Irregularities and appropriate solutions are responsibility of contractor to work after contract award if observed at that time by contractor or Government personnel.

1.5. The contractor shall provide, with their quote, technical solution for all electrical work to be completed by a licensed electrician. A letter of intent shall be submitted if solution is to sub-contract electrical work to another firm.

1.6. The contractor shall provide, with their quote, a schedule which includes plan to execute design and installation services within a period of performamce not to exceed (75) days from date of award.

The schedule shall include lead times and approximate milestone dates for each phase of project.

1.7. Design, or re-design work after evaluation may result in changes to sizing or other necessary modifications to specifications provided. This shall be the responsibility of the contractor. A final furniture layout and Bill of Materials (BOM) will be provided that meets customer requirements and accommodates physical environment. Design parameters and expectations are followed in Section 3.2.

2.0 Description of Services

2.1. Coordination and management of equipment and personnel to dismantle, remove, and dispose of all existing furniture and all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1. The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to dismantle, remove, and dispose of all existing furniture and to provide and install systems and modular furniture.

2.1.2. Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for performance of duties in this Statement of Work (SOW). Refer to the National Electric Code Book Article 90.1(A),90.1(B)

2.1.3. The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.4. The contractor shall provide a contract manager who shall be responsible for the perform-ance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.5. The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, capable of managing the dismantling, removal, and disposal of all existing furniture, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.1.7. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.8. The contractor shall be an authorized dealer of the product they are quoting and allowed to accept a GSA Delivery Order through their manufacturer’s GSA Schedule contract. This paragraph is not applicable if awarded to UNICOR.

2.1.9. The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

2.1.10. The contractor shall provide customer service during normal duty hours, 0700-1600 hours, Monday through Friday; except for federal holidays.

2.1.11. Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.12. When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.13. All Government inquiries requested by the Contracting office or Authorized Government Representatives shall be responded to by a contractor representative verbally by phone or in person within one business day and followed up in writing if requested by the Government within two business days.

2.1.14. Meetings may periodically be held between Government personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.15. Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

2.1.16. The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.1.17. Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.18. The contractor shall be responsible for storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule required by paragraph 1.7 of this SOW.

2.1.19. The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

2.1.20. All contracting personnel working on Eglin or attending meetings are required to identify themselves contractors through the wearing of a company name tag, company work shirt/jacket with the company name/logo. All documents or reports produced by contractors as well as submissions such as designs or other corresonsence via e-mail or U.S. Postal mail shall be suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Services

2.2.1. The contractor shall provide services produced by professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements in accordance with this SOW and the facility parameters.

2.2.2. As a part of the request for quote process, the contractor will quote the products identified addressed under paragraph 1 of this SOW. Following award, within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

2.2.3. The contractor shall be able to provide design services, including space planning, site verification, material selection and programming for this project.

2.2.4. The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

2.2.5. The contractor shall be responsible for collection of information relevant to the design of a space through field measurments. Other examples of methods may include limited personnel interviews, questionnaires and walk-through inspections of the facility.

2.2.6. Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

2.2.7. Design shall not allow more than two cubicles to be served by a single circuit. Refer to National Electric Code Book Article 220.14. If this situation is encountered during the site visit, design, or installation, the contractor shall notify the CO in writing of the discrepancy and further instructions on how to proceed will be issued.

2.2.8.Design shall ensure no more than three duplex outlets (six plug in points) are put onto same circuit. Refer to National Electric Code Book Article 220.14. If this situation is encountered during the site visit, design, or installation, the contractor shall notify the CO in writing of the discrepancy and further instructions on how to proceed will be issued.

2.2.9. Design shall ensure no existing wall outlets, thermostats, or internet ports are covered or concealed by panels or other systems furniture components. Refer to National Electric Code Book Article 314.29,314.72(D),Article 100: Accessible, Ready Accessible

2.2.10. Design shall ensure that no existing wall outlets, thermostats, or internet ports are covered or concealed by panels or other systems furniture components.

2.2.11. Design shall consider utilize wall mounted applications where possible.

2.2.12. Design shall ensure each work station is keyed individually so one key opens all lock cores within that work station. Entire funirture plan should include a master system, so a master key can open any lock core.

2.2.13. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional Interior Designers with a four (4) year Interior Design degree and three years experience using design software necessary to meet the requirements of this SOW.

2.2.14. The contractor shall meet with the Government Acceptor and/or Government

Project Manager to review the installation drawings prior to submission of order for materials.

2.2.15. The contractor shall provide additional drawings of furniture layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

2.2.16. The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

2.2.17. Design shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

2.2.18. Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts shall be provided to the Government Acceptor for the project.

2.2.19. The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after Government acceptance of the project.

2.2.20. Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.21. The contractor shall provide the base or requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

2.2.22. The contractor shall make the Government aware of any discrepancies to existing conditions not previously identified with the written course of action to ensure the contract requirements are met.

2.2.23. Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

2.3. Product Markings/Documentation/Tools

2.3.1. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

2.3.2. Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

2.4. Delivery Services

2.4.1. The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.4.2. The contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.4.3. A maximum of 30 days storage for new products shall be included in the contractor's agreement. Storage on Eglin AFB is not allowed.

2.4.4. Ancillary Electrical work (connection to pole whips) shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.5. The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.5.5. The contractor shall prevent its personnel from entering any area other than the designated work area.

2.5.6. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.5.7. The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.6. Installation and Removal Services

2.6.1. The contractor shall provide all services, materials, and transportation required to include removal of the proposed systems furniture and demountable walls.

2.6.2. The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

2.6.3. The contractor representative shall meet with Government Acceptor and/or

Government Project Manager to review the installation drawings prior to installation.

2.6.4. The contractor shall install new systems and modular furniture in accordance with this requirements document and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor.

2.6.5. Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.6.6. During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, glue, outline or imaging on any furniture or building materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.6.7. The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.6.8. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor. After installation and prior to acceptance, if an item is identified as damaged, the contractor shall replace the damaged produce with new, undamaged product.

2.6.9. Contractor provided services shall include full assembly of new product to conform to final Air Force approved design drawings.

2.6.10. Any furnishings attached to the building shall be attached securely.

2.6.11. Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer. Resumes and letters of intent shall be provided for these employees.

2.6.12. The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts. The Government will provide the port/inserts.

2.6.13. Services shall include removal of all packing materials, including straping, foam inserts, tape, staples, and wooden or metal support pallets from installation.

2.6.14. All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

2.6.15. The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.6.16. Light fixtures shall have appropriate lamps and be in working order.

2.6.17. Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.6.18. The contractor shall provide all new components, completely assembled, installed, and operational, including two (2) keys in each lock set. Each work station to be keyed with same lock core/key, so one key opens all locks in that work station. Entire key system to have master capability and contractor to provide five (5) master keys to Government Acceptor.

2.6.19. New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.6.20. The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use. Prior to acceptance, contractor shall clean all new furniture only with manufacturer's recommended cleaning agents/products.

2.7. Inspection/Acceptance Checklist

2.7.1. A post-installation walkthrough for this project shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager and Contracting POC(s).

2.7.2. All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

2.7.3. A final walk through for each “installation area” will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

2.7.4. Upon completion of all contract requirements for all installation areas, the contractor shall submit to the Government Acceptor documentation of completed punch list items.

The contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

3. Government Furnished Property/Support

3.1. Base support includes Government-controlled working space and utilities.

4. Site Conditions

4.1. Standard site conditions shall be considered those that include:

4.1.1. Free and clear hard surface access to the receiving and installation location during regular working hours

4.1.2. Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area. All privately owned contractor worker vehicles, not directly in support of project (work truck with tool trailor) will utilize open parking in lot east of B349 and NOT park in loading dock area.

4.1.3. Due to base security requirements, all contractor personnel shall obtain a base pass for the duration of the period of performance. The contractor shall provide a list of personnel to the contracting POC which includes the name only of the persons requiring access for this work effort at least 10 days prior to the required access. Failure to submit a timely request may lead to delays in obtaining a pass.

4.1.4. A staging area adequate to sort, temporarily stage and uncrate products is provided.

The contractor shall provide all labor, materials and transport for disposal of materials immediately after unpacking; not later than the end of the duty day. No product shall be staged overnight. Area may not have cover and damaged product due to elements shall be responsibility of contractor.

4.2. The contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

http://www.wawf.eb.mil/

5. Additional Services Information

5.1. The contractor shall provide professional electrical services to disconnect the existing furniture and connect the new furniture to the building’s electrical system. The electrician provided by the contractor shall be a licensed electrical contractor.

5.2. The contractor shall be responsible for collection of information relevant to the redesign of a space through on site field measurments. Examples may include personnel interviews, questionnaires and walk-through inspections of the facility.

6. Voluntary Protection Program (VPP)/Safety

6.1. Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

7. B ase/Installation Specifics

7.1 All commercial trucks must enter through must enter through the Eglin AFB North Gate for inspection. It is only open from 0600 to 0800 and 1600 – 1800 Monday through Friday. It is located on East Eglin Boulevard in Valpraiso, Fl., building #15585. In accordance with the Installation 96th Security Forces Squadron’s guidance, base entry procedures must adhere to delivery vehicle process requirements mandated by the Eglin AFB instruction 31- 101. Once at the North Gate, the driver must have a current pass, AF Form 75 from building 15585. The vendor must coordinate their arrival time with their sponsor/customer as the the 96th Security Forces does not have this information. The sponsor can coordinate and resolve any gate access issues not previously resolved by the vendor. A base map is available at the gate entrance if needed. The vendor must be able to show:

Current Vehicle Registration

• Current Proof of Insurance

• Valid and current Driver's License for driver

• Valid and current Driver's License or other State Identification for any passenger(s) in vehicle.

• Base Pass Letter from Contracting Officer with contract number, and individuals requiring base access. Base pass request must be submitted to Contracting Officer at least 10 days prior to scheduled delivery and include names and driver’s license number of each individual requiring base access.

Request shall also include anticipated installation timeframe for this project.

7.2 Gate Procedures:

• Once at Eglin AFB Commercial Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave initial inspection area, and re-enter the base through an alternate gate, the pass received will be sufficient http://www.osha.gov/desp/vpp/index.html documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.4 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7.5 Contractor employees will be denied access to the base if they have been convicted or have 2 misdemeanors within five years or any felony within 10 years. If a contractor employee has any convictions and has not coordinated with the contracting office in advance prior to incurring costs to fulfill contract requirements, the Government shall not be responsible for payment of any incurred costs.