SOW.pdf

SCOPE OF WORK

for McLaurin Mezzanine Office

Improvements

28 March 2025

PART 1: GENERAL INFORMATION AND SCOPE

1.1 Project Background and Purpose: A 2-story modular office and mezzanine was recently erected in a maintenance building for onsite staff.

Additional improvements to the space are needed to support an increase in personnel and promote staff efficiency. The purpose of this Contract is to provide supplies, furniture, and building materials and install them in the mezzanine office space. The work will take place at the McLaurin Maintenance Building, located at E. 89th Street & Lake Shore Drive in Chicago, IL 60617.

1.2 Scope of Work: The Contractor is responsible for providing all necessary materials, tools, equipment, and quality control to procure and install new desk workstations, furniture, electrical outlets, wall paneling, and flooring to improve a mezzanine office space. The Contractor shall provide 6 height adjustable electrical desks and outlets as necessary for each workstation in the mezzanine office space. They shall install vinyl flooring on the upper level of the mezzanine and install wall panels on the east wall of the mezzanine office space. Existing outlets shall be relocated on the new wall panels. See attached Pictures 1-9 and Dwgs S1.1 to 1.3 showing the mezzanine floor layout.

The Contractor shall temporarily relocate existing furniture to the lower level of the maintenance building to have a clear working space. Work is considered complete when all items have been delivered, installed, and accepted.

1.3 Site Location: The work will take place at the U.S. Army Corps of Engineers (USACE) McLaurin Maintenance Building. The site does not have a mailing address, but the entrance gate for access is located at the intersection of E. 89th Street & Lake Shore Drive in Chicago, IL 60617. See Figure 1 for site location.

Figure 1: Site Location Map

1.4 Period of Performance: The period of performance for this Contract will be 180 calendar days after contract award.

1.5 Government Building Operating Hours: The Government Administrative Building hours do not include U.S. federally recognized holidays or when the Government Facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Government Administrative Building hours are Monday-Friday, 7:00 a.m. to 3:30 p.m. local time.

1.6 Recognized Holidays: When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Entrance Gate

1.7 Contractor Operating Hours: In any circumstance, the Government shall not be liable if the Contractor cannot access the site outside the facility operating hours.

The Contractor must perform their work Monday-Friday between 7:00 a.m. to 3:30 p.m., except on holidays. The Contractor may request access to the site outside the Government Building Operating Hours. Contractor must give the Facility Manager (FM) at least 24 hours advance notice for approval.

1.8 Site Access: It will be the responsibility of the Government to unlock/lock the Lake Shore Drive entrance gate, maintenance building gate, and maintenance building doors to allow access during the Contractor’s 7:00 a.m. to 3:30 p.m. workday shift.

No access cards will be provided to the Contractor.

1.9 Security Requirements: The McLaurin Building is a secured government location.

Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall ensure that all employees, of both the Contractor and any subcontractor, know these requirements and that the Government only grants permission for use of the premise for the purpose of the contract. Contractor employees and subcontractors shall obtain a security briefing from the FM before beginning work on the installation. The Contractor and any subcontractors shall comply with the following security requirements.

1.9.1 Physical Security and Access Control Requirements. The entrance gate to the site is a chain-linked swing gate with padlock on the east side of Lake Shore Drive at the intersection with E. 89th Street. The gate acts as a barrier to vehicles but can be bypassed by pedestrians. The McLaurin Building is a secured government location encompassed by an 8-ft high chain-linked fence with barbed wire. A slide gate on the north side and exterior doors of the building are controlled by a card reader access system. The site also has video surveillance cameras installed around the building.

All Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the Facility Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

1.9.2 Pre-screening of Contractor Candidates via E-verify Program: Program Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An E-Verify verification sheet (Deliverable 1) for each verified/eligible contractor candidate, working on this contract, must be provided to the COR no later than 3 business days after the initial contract award. (The purpose of using E-Verify is to ensure all contractors are U.S. citizens or documented foreign citizens with authority to work in the United States of America). The COR will submit the sheet to the Contracting Officer to become part of the official contract file.

1.9.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something is a community awareness program created to educate the public about behaviors and activities that may have a connection to terrorism. This program is a community program to help your neighborhood stay safe from terrorist activities.

1.9.4 Security Requirement Clauses:

a) Clause 1/3: Physical Security and Access Control Requirements:

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA. Anyone accessing the site, shall not be permitted to roam about the site unescorted and must be accommodated by a sufficient number of escorts to ensure that everyone can be communicated with and observed at all times.

b) Instructions for Requesting a USACE Escort: The following applies to Contractors who will be with a USACE escort AT ALL TIMES and will not require a criminal background check. Escorted Official Visitors (USACE and Non-USACE) Official Visitors are anyone onsite for Official Business.

i. Send an email to the FM requesting site access at least 2 business day prior to the visit.

ii. The email should include the following:

• First and last names of everyone in the visit

• POC and escort’s information

• Date(s) and time(s) planning to be onsite

• If not US citizen, provide citizenship

• Name of company

• Purpose and location onsite

The escorted visitors will be issued an UNESCORTED visitor badge from the FM at the start of each visiting day. Badges must be visibly worn while on USACE property.

c) CLAUSE 2/6: Contract is less than 30 days. The anticipated labor to be performed onsite is less than 30 days.

i. iWatch Army: This is a community awareness program created to educate the public about behaviors and activities that may have a connection to terrorism. This program is a community program to help your neighborhood stay safe from terrorist activities.

ii. iWatch Army Brochure: An iWatch brochure is provided as an attachment to this Scope of Work. Contractor shall send confirmation (Deliverable 2) to the FM indicating the date their employees read the brochure. New employees onsite will also be required to read the brochure.

d) AT OPSEC 6055 Clause 14 - Pre-screen Candidates Using E-Verify:

Program Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An E-Verify verification sheet (Deliverable 1) for each verified/eligible contractor candidate, working on this contract, must be provided to the COR no later than 3 business days after the initial contract award (The purpose of using E-Verify is to ensure all contractors are U.S.

citizens or documented foreign citizens with authority to work in the United States of America). The COR will submit the sheet to the Contracting Officer to become part of the official contract file. How to provide proof of enrollment in E-Verify-From the “Supplemental Guide for Federal Contractors” states, Federal contractors that are subject to the Federal Acquisition Regulation (FAR) E Verify clause may be asked to provide proof of enrollment in E-Verify. To provide proof, access the ‘Edit Company Profile’ link on the left navigation menu and print the screen containing your company information. This page contains proof of your enrollment in E- Verify. The contracting company can print a roster of those names from the E-Verify site and provide to contracting officer/representative. The COR will forward the verification sheets to the USACE, Chicago District Security Office for validation.

1.10 Safety: The Contractor shall be liable for all personnel injuries and damage that result from their negligence or failure to follow safety/health guidelines. The Contractor shall take proper safety and health precautions to protect work, the workers, the public, and the property of others, to include appropriate insurance.

1.10.1 Safety Laws and Regulations: The Contractor shall comply with all applicable federal, state, and local laws, regulations, ordinances, codes, and orders relating to safety and health, to include U.S. Army Corps of Engineers (USACE) Safety https://www.e-verify.gov/ and Occupational Health Requirements (EM 385-1-1, dated 15 March 2024)) and contract attachments.

a) Notice Requirements. The Contractor shall immediately notify the COR of any Safety issues.

i. The Contractor shall report all personal injury accidents requiring level of treatment beyond first-aid, loss of time, and property damage over $2,000.

Accidents shall be reported to the COR and FM immediately, and no later than 8-hours of the Contractor becoming aware of its occurrence (Deliverable #3). Notification will include contractor’s name and title of person reporting; name of activity, onsite location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include cause, equipment used, any chemical contamination, action taken to ensure safety, effect on schedule, etc.). The Contractor shall record all accidents on USACE ENG Form 3394 (access link to form). https://www.publications.usace.army.mil/USACE- Publications/Engineer-Forms/?udt_43543_param_page=2

b) Personal Protection Equipment (PPE). The Contractor shall ensure all prime and subcontractor personnel wear proper PPE when performing work on-site. The Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

i. Long pants;

ii. Protective eyewear (carried/available)

iii. Protective footwear

c) Lockout/Tagout: Hazardous Energy Control activities must be performed in accordance with Chapter 12 of the EM 385-1-1

1.11 Quality

1.11.1 Quality Control (QC): The Contractor’s existing quality assurance system shall utilize IAW FAR 12.208. Contractor’s QC shall include the following:

a) A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

b) A method of insuring that employees have full knowledge of their work tasks and that appropriate technical expertise is utilized during performance of those tasks.

1.12 Quality Assurance: The Government will monitor the Contractor’s work, track deficiencies, and inspect workmanship. If the Contractor fails to perform, or if performance is determined to be unsatisfactory, the Government will take corrective action. The Government reserves the right to not accept defective materials or damaged furniture, either caused by the manufacturer, shipping or the Contractor. Those items will be replaced by the Contractor, at no expense to the Government, if they are not in good working condition.

1.13 Protection of Government and Contract Information and Site: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools that include its company website.

1.14 Protection/Restoration of Government Property: The Contractor, at no expense to the Government, is required to protect all Government facilities, furniture, equipment, and building components from damage during all phases of work during contractual performance. All Government structures and equipment damaged by the Contractor during the performance of work shall be returned to a pre-work condition at the end of the project. Damage to Government property that was caused by Contractor and/or subcontractor will be repaired at no expense to the Government.

1.15 Housekeeping: The Contractor is to provide labor necessary to maintain good housekeeping throughout the duration of the contract. All packaging materials and trash are to be collected and properly disposed of daily in an existing USACE dumpster. Floors are to be swept and/or vacuumed as needed to prevent deterioration of the building’s finishes. At the completion of the installation, all building finishes are to be thoroughly cleaned, swept, and vacuumed as required to restore the facility to the condition encountered prior to the start of the installation.

1.16 Product Warranty: All furniture and products provided under this contract shall be fully warranted by the manufacturer’s standard published warranty.

1.17 Payment Protections: In accordance with FAR 28.101-2(b), contractor to provide an irrevocable letter of credit (ILC) as well as one (1) of the following within ten (10) days of contract award as noted in clause 52.228-13 Alternative Payment Protections:

• A payment bond

• A tripartite escrow agreement, OR

• Certificates of deposit

1.18 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts: In addition to complying with the requirements outlined in FAR Part 22.13, FAR

Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS222.13 and Department of Labor regulations, USACE contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

a) U.S. Department of Labor Veterans’ Employment and Training Service (VETS): https://www.dol.gov/vets/

b) Federal Veteran Employment Information: https://www.fedshirevets.gov/t

c) Veterans Opportunity to Work (VOW) Program:

https://www.benefits.va.gov/vow/

d) U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

e) Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes

PART 2: CONTRACTOR FURNISHED ITEMS AND INSTALLATION REQUIREMENTS

2.1 Flooring: Contractor to provide and install flooring in the mezzanine office space and vestibule area. Contractor shall submit color options to FM for acceptance (Deliverable #4). Flooring shall have the following characteristics:

a) Rigid Core Luxury Vinyl Plank

b) Embossed with Low Gloss, Scratch Resistant

c) Locking Installation System

d) 30 MIL Thick

e) Waterproof

f) Antimicrobial Feature

g) Natural Hardwood Design, Gray/Brown Color

2.2 Wall Panels: Contractor to provide and install wall panels on the east interior wall of the mezzanine office space. Existing wall outlets shall be relocated for use. Panels shall have the following characteristics:

a) Gypsum Wallboard Panels complying with ASTM C1396, Standard Specification for Gypsum Board

b) 1/2” Thick

c) Painted Off-White, Satin Finish https://www.uschamberfoundation.org/hiring-our-heroes

d) Contractor to install 4” Wall Base, Gray Color

2.3 Electric Standing Desks: Contractor to provide 6 electrical standing desks and configure in the mezzanine office space for use. There are 2 existing electrical outlets each on the north and west walls, and 2 outlets each on the south wall. New outlets may need to be installed on the east wall to support the desk configuration. Desks shall have the following characteristics:

a) Single Flat Rectangular Surface, Scratch Resistant

b) Size 48” W x 24” D

c) Adjustable Height Range 26” to 50”

d) Push Button Control

e) Espresso/Black Color

f) Tested to Meet ANSI/BIFMA Performance Standards

2.4 List of Furniture: Contractor to provide the following furniture items for each room in the McLaurin Maintenance Building: Contractor shall coordinate with the FM, the locations of installing/mounting the list of furniture.

a) Mezzanine Office

i. Dry-Erase Calendar Board (1 each):

• 48” W x 36” H

• Magnetic Whiteboard Panel

• Wall Mountable

ii. Desk Pedestal File Cabinet (6 each):

• 15” W x 28” H x 23” D

• 2 Lockable File Drawers - 12” W x 11” H x 20” D

• Drawer Pull Shape – J-Pull

• Steel

• Mobile

• Drawer Hang Rails

• Black Color

iii. Bookcase (1 each):

• 35” W x 52” H x 14” D

• 3 Shelves

• Closed Back Style

• Steel

• Black Color

iv. Vertical File Cabinet (6 each):

• 15” W x 62” H x 27” D

• 5 Lockable Drawers – 12” W x 11” H x 25” D

• Drawer Pull Shape – Handle

• Steel

• Drawer File Supports

• Drawer Label Holders

• Black Color

b) Mezzanine Vestibule

i. Locker Room Bench (2 each):

• 10’ L x 10” W x 17” H

• Aluminum, Anodized Finish

• Gray Color

ii. Lockers (6 each):

• 42” W x 78” H x 24” D

• Footlocker, Shelves, Interior Compartments

• Hanging Rod

• Padlock Hasp Type

• Steel

• Ventilated

• Black Color

iii. Bookcase (3 each):

• 35” W x 52” H x 14” D

• 3 Shelves

• Closed Back Style

• Steel

• Black Color

iv. Lateral File Cabinet (3 each):

• 30” W x 53” H x 19” D

• 4 Lockable Drawers – 27” W x 11” H x 26” D

• Drawer Pull Shape – J-Pull

• Steel

• Drawer Hang Rails

• Drawer Label Holders

• Black Color

v. Manual Pallet Jack (1 each):

• 5,500-lb Load Capacity

• Fork Style Narrow

• 36” Length Forks

• Steel Frame

• Min Lifting Height 2-15/16”

• Max Lifting Height 7-3/4”

c) Electrical/Security Room

i. Key Cabinet (2 each):

• 200 Key Capacity

• 15” W x 22” H x 6” D

• Single Key Lock Style

• Steel

• Includes Labeled Key Shelves, Log Sheet, and Mounting Hardware

d) Breakroom

i. Enclosed Bulletin Board (1 each):

• 60” W x 36” H

• 2 Doors Swing Type

• Door Window Material Acrylic

• Wall Mounted

• Includes Key, Lock

• Gray, Silver Color

PART 3: POINTS OF CONTACT

CONTRACTING POINT OF CONTACT:

Sara T. King USACE Regional Contracting Officer Great Lakes and Ohio River Division

(312) 846-5376 office sara.t.king@usace.army.mil

FACILITY MANAGER:

Salvador Lagunas U.S. Army Corps of Engineers, Chicago District 312-613-8159 cell salvador.lagunas@usace.army.mil

CONTRACTING OFFICER REPRESENTATIVE:

Damian Allen U.S. Army Corps of Engineers, Chicago District 312-951-3357 cell damian.g.allen@usace.army.mil mailto:sara.t.king@usace.army.mil mailto:salvador.lagunas@usace.army.mil mailto:damian.g.allen@usace.army.mil

MEZZANINE OFFICE PHOTOS

Picture 1: Interior East Wall Receptacles

Picture 2: Interior East Wall

Picture 3: Exterior West Wall

Picture 4: Exterior West & South Walls

Picture 5: Interior North Wall

Picture 6: Interior South Wall

Picture 7: Interior South Wall Outlets

Picture 8: Interior West Wall 1

Picture 9: Interior West Wall 2